Accounts Payable Procedures

Voucher Processing

• Invoices and payment requests will be processed in Accounts Payable (AP) within five business days by creating a voucher in SMU's ERP system.
• If payment is being requested for a vendor that is new to the SMU vendor database, or if the existing vendor record needs to be updated, the Vendor Management team (a separate department from AP) must complete that step of the process. AP will submit vendor details to the vendor management team who will notify AP when the vendor record is ready to be used for processing. This additional process may take up to two business days.
• Processing time is contingent on the invoice or payment request being appropriately approved, documented, and compliant with all University policies.
• Wire requests will be prioritized as appropriate and "rush" requests will be expedited based on the criticality of the payment.