Graduation Deadlines and Checklist
Step 1: Apply for Graduation
Discuss the prospects for graduating with your graduate advisor. If you both agree that you are in a position to graduate during the next graduation cycle (May, August, December), please have your department notify the Assistant Director for the Moody School of Graduate and Advanced Studies, Kerri Bennett. Following your department's notification, our office will give you access to apply for graduation on my.smu. From the Student Homepage --> Academic Records tile --> Apply for Graduation link.
If you or your advisor conclude at any point that your graduation needs to be postponed, please immediately notify Kerri Bennett. You will apply for graduation separately for the next attempt.
Please note: Lyle School of Engineering students should submit theses/dissertations, obtain LaTeX templates, forms, etc. to the Lyle Thesis Dissertation page.
Deadlines to Apply for Graduation:
Graduation | Deadline |
December 2024 | Wednesday, September 11 |
May 2025 | Wednesday, February 5 |
August 2025 | Wednesday, June 11 |
December 2025 | Wednesday, September 10 |
Step 2: Submit Dissertation/Thesis for Mandatory Format Review (Front Matter Only)
You must submit a first draft of your dissertation or thesis for a mandatory format check. Please submit a copy in PDF format through the form available here (select "First Format Check" under Submission Type). You will receive comments on your dissertation or thesis within approximately one week of submission.
Deadlines for Dissertation/Thesis Check:
Graduation | Deadline |
December 2024 | Monday, September30 |
May 2025 | Friday, March 7 |
August 2025 | Friday, June 14 |
December 2025 | Monday, September 30 |
Step 3: Submit Establishment of Examination Committee Form
Once your dissertation/thesis examination committee is finalized, you must submit the member names to the Moody School of Graduate and Advanced Studies. You can submit this information online here. If at any time a member of your committee changes, you will need to submit another form online.
Deadline for Establishment of Examination Committee Form Submission:
Graduation | Deadline |
December 2024 | Friday, October 11 |
May 2025 | Friday, March 14 |
August 2025 | Friday, June 13 |
December 2025 | Friday, October 10 |
Step 4: Submit Dissertation Defense Scheduler Form (Ph.D. candidates only)
Once your dissertation defense is scheduled, you must submit the Dissertation Defense Scheduler form to the Moody School of Graduate and Advanced Studies. You can submit the online form here. Should your defense date change, you will need to submit another form online in addition to emailing Jean Nixon.
Deadline for the Dissertation Defense Scheduler Form Submission:
Graduation | Deadline |
December 2024 | 14 days before the defense |
May 2025 | 14 days before the defense |
August 2025 | 14 days before the defense |
December 2025 | 14 days before the defense |
Step 5: Submit Dissertation/Thesis for Mandatory Format Check (Reviewing Main Text Only)
After you have made the required correction to the Front Matter, you must submit the corrections for another review in addition to the Main Text for another format check. Please submit a copy in PDF format through the form available here (select "Corrected Thesis/Dissertation (Revisions)" under Submission Type). You will receive comments on your dissertation or thesis within approximately one week of submission.
Deadline for Mandatory Dissertation/Thesis Format Check:
Graduation | Deadline |
December 2024 | Monday, October 28 |
May 2025 | Friday, March 28 |
August 2025 | Friday, June 27 |
December 2025 | Monday, October 27 |
Step 6: Submit Dissertation/Thesis for Mandatory Format Check (Reviewing Back Matter)
After you have made the required corrections to the front matter and main text, your dissertation or thesis must be submitted for a final format check by the Moody School. You may submit the corrected version through the form available here (select "Corrected Thesis/Dissertation (Revisions)" under Submission Type).
Graduation | Deadline |
December 2024 | Monday, November 18 |
May 2025 | Friday, April 18 |
August 2025 | Friday, July 13 |
December 2025 | Monday, November 17 |
Step 7: Complete Oral/Written Comprehensive Exams
As required by your department, you must successfully complete your oral or written examinations with sufficient time to process your graduation. Locate the form applicable to your program on the Forms and Policies page here.
Last Day to Take Oral/Written Comprehensive Exams:
Graduation | Deadline |
December 2024 | Thursday, December 5 |
May 2025 | Friday, May 2 |
August 2025 | Friday, July 18 |
December 2025 | Thursday, December 4 |
Step 8: Submit Examination Report
After you have completed your defense, the signed examination report must be submitted to the Moody School. The DocuSign form should be initiated by the student 24-48hrs prior to their scheduled defense; therefore, the defense should be scheduled before the Exam Report deadline listed below. Originals copies are no longer required. Please locate the proper Examination Report on the Forms and Policies page here.
Deadlines for Examination Report Submission:
Graduation | Deadline |
December 2024 | Monday, December 9 |
May 2025 | Monday, May 5 |
August 2025 | Monday, July 21 |
December 2025 | Monday, December 8 |
Step 9: Submit Final Version of Dissertation/Thesis to SMU Scholar and Deposit Agreement
Once all revisions have been made to your dissertation and thesis, both formatting and content, all Master's and Ph.D. candidates must submit a final copy of their dissertation or thesis to SMU Scholar, the university's ETD platform. No final paper copies required by SMU. During this process, you will need to upload your signed Deposit Agreement to SMU Scholar, look for the option under the Supplemental Content section. Please locate the Deposit Agreement form on the Forms and Policies page here.
Submit Electronically to SMU Scholar
Instructions for uploading to SMU Scholar and Deposit Agreement
Deadlines for Final Thesis/Dissertation Submission:
Graduation | Deadline |
December 2024 | Friday, December 13 |
May 2025 | Friday, May 9 |
August 2025 | Friday, July 25 |
December 2025 | Friday, December 12 |
Step 10: Complete Exit Survey
The final step to receive your diploma is to complete an exit survey with the Moody School. All graduates are required to take this survey; submissions will not be reviewed until after your degree is conferred. In addition to the Moody School survey, Ph.D. candidates are requested to participate in the National Science Foundation's Survey of Earned Doctorates. Only Ph.D. graduates should submit the SED Survey.
2. Take the Moody School Exit Survey
Also, please check and update demographic information on My.SMU.
Exit Survey Deadlines:
Graduation | Deadline |
December 2024 | Sunday, December 15 |
May 2025 | Monday, May 12 |
August 2025 | Sunday, August 3 |
December 2025 | Sunday, December 14 |
Degrees Conferred
Graduation | Conferral Date |
December 2024 | Saturday, December 21 |
May 2025 | Saturday, May 17 |
August 2025 | Tuesday, August 5 |
December 2025 | Saturday, December 20 |