SOUTHERN METHODIST UNIVERSITY'S Student Code of Conduct exists to identify and explain to the student body those University policies that most directly affect student life. Having voluntarily enrolled as students at Southern Methodist University and assumed a place in the University community, all students are presumed to be knowledgeable of, and to have agreed to abide by, the rules and regulations set forth in this Student Code of Conduct, both on and off campus. The Student Code is received and evaluated by the Student Senate, which is the legislative body representing student interests. The writing of the Student Code involves students, is for students, and is the expression of the student body's relationship to the rest of the University. Hence, the Student Senate may at any time make recommendations to the code and the senate shall be asked to endorse it. Changes to the Student Code adopted by the Student Senate are subject to approval by the President of the University. The most up-to-date version of this handbook can viewed online at http://smu.edu/studentlife at any time.
Based on the action of the Board of Trustees, the President of the University is authorized, at his discretion, to review all decisions of the Student Senate and all other student organizations, and all decisions concerning University conduct, including the University Conduct Council and all other conduct bodies. Such review shall include the power to take any action deemed appropriate, including reversing, amending, or remanding with instructions concerning such decisions. The President's power of review as stated herein is not limited in any way, and the President is authorized to act at his/her sole discretion in conducting such review and in deciding what action is appropriate.
This Code is subject to the Articles of Incorporation and Bylaws of Southern Methodist University as well as any and all resolutions, policies, and regulations of the University. In the event of conflict between this Code and said Articles, Bylaws, resolutions, policies, and regulations of the University, the University Articles, Bylaws, resolutions, policy, and/or regulation in question shall be controlling. The University Policy Manual may be accessed through the SMU web page at smu.edu/policy.
The information provided and the regulations and policies outlined in this handbook are not intended to be all-inclusive and do not constitute a contract. The University reserves the right at any time to add to, modify, or revoke any of the regulations and policies contained in this handbook without notice.
When behavior is observed and/or reported to SMU personnel and is considered to be an immediate threat to the safety and security of anyone within the campus community, SMU may request assistance from the SMU Police Department to further assess and handle the situation, which may include, but is not limited to, the following immediate actions: arrest, detainment, eviction, or request to leave SMU property. In the event such immediate action is necessary, the SMU Police Department will follow up with the appropriate SMU office or outside authority or agency to determine next steps.
1.01 DEFINITIONS When used in the Student Code of Conduct:
1.01(a) the terms "campus" and "campus grounds" refer to any buildings or grounds owned, leased, operated, controlled, or supervised by the University
1.01(b) the term "college" means any academic division of the University
1.01(c) the term "fraternity and sorority housing" refers to any housing, University owned or otherwise, designated for members of fraternity and sorority chapters
1.01(d) the terms "institution" and "University" refer to Southern Methodist University and all of its undergraduate, graduate and professional schools and colleges, divisions, and programs
1.01(e) the term "public place(s)" includes, but is not limited to any dining hall, lobby, hallway, lounge, study area, stairwell or restroom of on-campus buildings, fraternity and sorority housing, or any outdoor areas on campus grounds
1.01(f) the term "recognized organization" shall refer to any organization who has been designated by the Students' Association as having either a probationary, temporary, or full charter
1.01(g) the term "student" means any person for whom the University maintains educational records, as defined by the Family Educational Rights and Privacy Act of 1974 and related regulations, and who is currently enrolled and/or is part of a degree-seeking program
1.01(h) the term "University community" means any student, faculty, administration or staff member at the University
1.01(i) the term "vendor" shall refer to any individual or entity who is promoting or exchanging goods or services for money and is not affiliated with the University
In recognition of Southern Methodist University's long history of dedication to the best principles of higher education in a democratic society, the following rights, freedoms, and responsibilities are set forth:
2.01 All students of the University are citizens of the community and members of the University, and as such are guaranteed freedom of expression, inquiry, and assembly. Students have the right to organize groups or to join associations in support of any cause or common interest as long as that support is voiced in an orderly manner and place that does not disrupt the regular operations of the University.
2.02 The student press is to be free of censorship except as applicable under appropriate laws.
2.03 The role of student government and its responsibilities shall be made explicit, and clearly defined means shall be provided to ensure student expression in the formulation and application of institutional policies affecting academic and student affairs, where appropriate. The Student Senate is an appropriate forum for individual students' concerns, question or problems. It may be contacted through the Student Body Officers, Student Senators, or Student Senate Committee Chairs.
2.04 The authority to allocate student activity fees for use by student organizations shall be delegated to the Student Senate.
2.05 A student, group, or organization may distribute written material on campus, with prior approval, according to the code's distribution policy if the distribution does not disrupt the regular operations of the University.
2.06 All applicable local, state, and federal laws shall be upheld by the SMU community at all times. The University expects that each individual and group within the University community will obey these laws. Failure to do so subjects the offender(s) to the possibility of University disciplinary action and/or action by civil authorities.
2.07 Students are bound by the Student Code and all University policies.
2.08 Students accused of violating institutional regulations or laws upheld by SMU retain the following rights:
2.08(a) Upon arrest by authorized University officials, students will be informed of their rights in accordance with all federal, state, and local laws.
2.08(b) Students will not be subject to any form of harassment.
2.08(c) No searches of residence hall rooms, fraternity and sorority housing, University apartments (hereinafter referred to as student living areas, properties whose tenants are students) and/or private property will be conducted unless such an order is issued upon reasonable cause through the Dean of Student Life and Executive Director of Residence Life and Student Housing. When such an order is issued, a search of student living areas on University owned property may be conducted at any time by the residence hall staff, University officials and/or the SMU Police Department, and their entrance shall not be denied. Nothing herein shall be construed to deny the University the right at any reasonable time to conduct inspections of student living areas on University owned property to determine compliance with health and safety regulations or to address a perceived emergency situation regarding a person's health and/or safety.
2.08(d) Every student shall be granted a fair hearing before an impartial board, or an administrative official.
2.09 Students will, at all times and in all activities, respect the rights of others, maintain responsible behavior conducive to the teaching and learning environment, and uphold the integrity of the University both on and off campus.
2.10 In addition to abiding by the Student Code of Conduct, students assuming leadership roles, in either elected or appointed capacities, will accept the responsibility to uphold and support the Student Code.
2.11 When behavior deemed to be in violation of or not in accordance with the Student Code, University policy, or any law upheld by SMU comes to the attention of the University, the University has the right to take disciplinary and/or civil action against those involved.
2.12 The privacy and confidentiality of all student records shall be preserved, in accordance with the Family Educational Rights and Privacy Act of 1974, as amended.
2.13 Unless otherwise specified in the Student Code, requests for changes to the Student Code are made by the Student Senate. Requests for changes may be submitted to the Student Body Secretary to investigate.
2.14 According to University Policy, all students are required to maintain their personal records with the University and to check regularly their SMU e-mail account. Students may be deemed ineligible to enroll or may suffer administrative sanctions for failing to comply. University personnel will distribute important information to students through the SMU e-mail system, which will be an official means of notification to students by the University.
2.15 RELIGIOUS HOLIDAY POLICY The University, as a nonsectarian institution of higher learning affiliated with the United Methodist Church, recognizes and welcomes the diversity of religious traditions represented on campus. The Official Academic Calendar (responsibility of Faculty Senate, with the input of Student Senate) will be published for each year. An addendum to that calendar will list religious holidays (responsibility of the Provost's Office through the Chaplain's Office). University policy authorizes members of the SMU community to request alternative accommodations for required activities when observation of a religious holiday (specified in the addendum) requires an absence.
2.15(a) Students must notify the class instructor in writing by the 12th day of the semester of any such absences that will occur during that semester as a result of this policy. Accommodations are to be made without penalty.
3.01 ALCOHOL The University is dedicated to providing a healthy, safe, comfortable, and productive environment for students, faculty, staff, and guests. All members of the University community are expected to maintain self-control. Conduct should be consistent with ideals of academic excellence, health, and responsible social behavior, including recognition of the rights of others.
In recognition of the University's being owned by the South Central Jurisdiction of the United Methodist Church, community members are urged to adhere to the Social Principles of the United Methodist Church which states:
We affirm our long-standing support of abstinence from alcohol as a faithful witness to God's liberating and redeeming love for persons...Since the use of alcohol and illegal drugs is a major factor in crime, disease, death, and family dysfunction, we support educational programs encouraging abstinence from such use. (The Book of Discipline of the United Methodist Church, para.66j).
It is also recognized that Southern Methodist University is a community of free and open inquiry in which adults are encouraged to make responsible decisions in their lives; including abstinence from or careful use of alcohol. The University recognizes the freedom of conscience that determines such issues, but cautions that such freedom does not imply license to violate the law or University policy.
3.01(a) All members of the University community should at all times be cognizant of and comply with state and local liquor laws. It is illegal in the state of Texas and against University policy for any person under the age of twenty-one (21) to possess, purchase, or consume alcoholic beverages, except when with either a parent or adult spouse. Possession or consumption of alcohol is prohibited on University property except where expressly permitted. Consumption or possession of alcoholic beverages by minors, regardless of location, is a violation of this policy and of Texas law. Provision of alcohol to minors, other than where the law provides, is also prohibited. A violation of this policy subjects the offender(s) to the possibility of University disciplinary action and/or action by civil authorities.
3.01(b) The possession and consumption of alcoholic beverages in public places on campus is prohibited, with the exception of "The Boulevard" on home football game days and locations approved by the VPSA according to the Guide for the Service of Alcohol on the SMU campus found at smu.edu/studentaffairs/alcohol, and at times to be designated by the University President, for those persons twenty-one years of age or older. The definition of public places includes, but is not limited to, any outdoor area, cafeteria, lobby, hallway, lounge, study area, or restroom of on-campus buildings, fraternity and sorority housing, and University properties.
3.01(c) The University prohibits the possession and consumption of alcoholic beverages on campus, with the exception of individual residential rooms of persons 21 year of age or older.
3.01(d) Kegs, containing or having contained alcohol, including, but not limited to, 1/2 kegs, party balls or pony kegs, are not permitted anywhere on campus, including University owned property and streets surrounded by University owned property.
3.01(e) SMU is located within the city of University Park, Texas, which is a "wet" area. By statute, wet area means it is legal to sell alcoholic beverages in University Park. Alcohol may not be sold on campus. In addition, transportation and/or possession of more that 24 12-ounce bottles of beer or more than one quart of hard liquor, is considered prima facie evidence of intent to sell, and, therefore, evidence that the law has been violated.
3.01(f) It is illegal in the state of Texas and against University policy for any person, regardless of age, to be publicly intoxicated. Public Intoxication is defined as "a person commits an offense if the person appears in a public place while intoxicated to the degree that the person may endanger him or herself or another."
3.02 ANIMALS/PETS It is the policy of the University to prohibit the presence of animals/pets on University property, except for fish and assistance animals necessary to help persons with disabilities. This includes all campus grounds with the exception of university lawns and walkways. Assistance animals and fish are allowed in the residence halls and fraternity and sorority houses, with the use of suitable equipment, if permission is granted by the Department of Residence Life and Student Housing.
3.03 ASSAULT Physical abuse and/or other conduct which endangers the health or safety of any person is prohibited. Examples include, but are not limited to: fighting or assault in any form. All combatants may be charged.
3.04 CAMPUS FACILITIES
3.04(a) USE OF BUILDINGS Students may not be in University buildings after 10:00 P.M. without appropriate authorization unless the building is designated as open after 10:00 P.M. Permission to sleep or reside in any part of any building requires prior approval.
3.04(b) USE OF GROUNDS
3.04(b)(1) Activities taking place during the academic year on streets and grounds must be sponsored by members of the University Community (chartered student organizations, faculty, staff, and departments) and must be approved by Planning, Design and Construction, the SMU Police Department, the Office of Risk Management, and all other offices pertinent to the request. The Vice President for Student Affairs must approve specific requests for the use of campus grounds that may be considered extraordinary by the University, including display of automobiles.
3.04(b)(2) If the event becomes disruptive of the normal operations of the University, it may be canceled at any time before or during the event by the SMU Police Department.
3.04(b)(3) Members of the University Community (chartered student organizations, faculty, staff, and departments) requesting a table for the area outside of the west entrance of the Hughes-Trigg Student Center must obtain approval from the Hughes-Trigg Student Center Meeting and Events Coordinator or his/her designee. Only 3 tables are allowed at any one time.
3.04(b)(4) The approval for requests for Use of Campus Grounds for events that can be defined as "runs", "walkathons," or relays for charitable endeavors will be limited to one per semester. The Vice President for Student Affairs must grant any exceptions to this policy.
3.04(b)(5) Approved structures must comply with all requirements of the city, e.g., having fire extinguishers on the site, posting no smoking signs, etc.
3.04(b)(6) On home football game days, The Boulevard and all campus grounds are managed exclusively by the Athletic Department. Activities may not be held without the approval of the Athletic Department.
3.04(c) USE OF THE UNIVERSITY FLAGPOLE The flagpole in the main quadrangle is used for flying the colors of the United States. No other use may be made of the flagpole without the approval of the President or his/her designee.
3.04(d) LOADING OF BUSES ON CAMPUS Buses that are contracted to come on campus to transport students, members of student organizations, or other University community members must use 3000 block of Binkley (south side of the intramural fields) to load when leaving campus and unload when returning to campus. SMU Police Department must be contacted prior to the use of this area for the buses, and use of outside security agencies for the loading and unloading of buses must be approved by the SMU Police Department. The SMU Police Department may grant permission for buses to load and unload from all locations on campus; this request must be made with a Use of Campus Grounds form. Alcoholic beverages may not be loaded onto buses at any time.
3.04(e) DEFACEMENT OF UNIVERSITY PROPERTY Any activity that can cause the defacement of university property, such as, but not limited to, stapling of posters to trees, taping to street lamp posts, etc., is not permitted.
3.05 DISHONESTY Dishonesty is defined as an individual or group's action, or omission of action, which is intended to mislead, defraud, or deprive University officials, hearing boards, students, faculty members, or members of the community at large of rights to information, accuracy of record, or property. Dishonesty includes, but is not limited to: the intention to produce counterfeit documents, possession of equipment with the intent to produce counterfeit documents, production of counterfeit documents, forgery, falsification of records, lying, falsification of checks, money orders, etc., theft, unauthorized entry into University facilities; falsification and/or manipulation of computer data.
3.06 DRUGS Every person subject to the jurisdiction of this Code shall be responsible for compliance with all local, state, and federal laws regarding controlled substances and/or prescription drugs including, but not limited to, their use, sale, distribution, possession, or manufacture. Additionally, in the interest of public health and the safety of our students, the University prohibits the possession and consumption of experimental drugs and mind-altering plants, including "K-2/Spice," and "Salvia" and other substances used to induce intoxication or impairment. Violations of this policy and/or any local, state, or federal law regarding controlled substances and/or prescription drugs may subject the person to proceedings in the University Conduct Review Process without regard to any proceedings in local, state, or federal courts. It is a violation of this policy to possess drug paraphernalia, as defined as objects used for or intended to be used for the consumption of prohibited substances.
3.07 EMERGENCY EQUIPMENT Tampering with or misuse of fire-fighting equipment, including fire suppression systems (sprinklers, etc.) call boxes, emergency exits, warning devices, etc., or any hindrance of emergency procedures is a threat to the community and is grounds for immediate disciplinary action, fines, and any other University response as may be appropriate.
3.08 ELEVATOR Tampering with elevators and/or elevator equipment, such as forcing open the doors, riding outside the cab, or performing any other activity that endangers personal safety or the safety of others or affects the functioning of the elevator, is prohibited.
3.09 ELECTRONIC MEDIA SMU computing and networking facilities are intended for conducting and fostering the instructional, research, and administrative activities of the University. The following activities involving the use of University Computer Resources and Facilities (including computers, computer networks, connections to network services such as the Internet and web pages, subscriptions to external computing services, any peripheral devices, computer labs, computing centers, public access areas and any SMU-provided computing) are prohibited and may result, at a minimum, in the immediate denial of computer access and privileges:
3.09(a) Creating, modifying, executing, reverse engineering, or retransmitting any computer program or instructions intended to gain unauthorized access to, or make unauthorized use of, a Computer Resource, Software, or Licensed Software.
3.09(b) Communicating any information concerning any password, personal identification number or other confidential information without the permission of its owner or the controlling authority of the Computer Facility that oversees that information.
3.09(c) Creating, modifying, executing, or retransmitting any computer program or instructions intended to obscure the true identity of the sender of electronic mail or electronic messages, collectively referred to as "Messages," including, but not limited to, forgery of Messages and/or alteration of system and/or user data used to identify the sender of messages;
3.09(d) Accessing or intentionally destroying files, Software, or Licensed Software on a Computer Resource without the permission of the owner of such files, Software, or Licensed Software or the controlling authority of the Computing Resource or Facility.
3.09(e) Making unauthorized copies of Licensed Software.
3.09(f) Communicating any credit card number or other financial account number without the permission of its owner.
3.09(g) Using Computer Resources in a manner inconsistent with the University's contractual obligations to suppliers of Computer Resources or with any published University policy.
3.09(h) Inhibiting or interfering with the use of the network or computing resources by others.
3.09(i) Transmitting unsolicited information that contains obscene, indecent, lewd or lascivious material.
3.09(j) Violating any laws or participating in the commission or furtherance of any crime or other unlawful or improper purpose.
3.09(k) Conducting any commercial venture through smu.edu, including domain name registration, file hosting, or using University address or telephone number as contact information for a commercial venture unless otherwise allowed by SMU policies or authorized in writing by the President, the Provost, or a vice president after consultation with the Controller.
3.09(l) Using any encryption device, system, or service that prevents compliance with University policy.
3.09(m) Students are prohibited from violating Copyright Law in any manner. Unauthorized distribution of copyrighted material includes but is not limited to: downloading copyrighted audio, video, graphics or text materials from the Internet without proof of paper licensing arrangments. Engaging in unauthorized distribution of copyrighted material in violation of copyright laws may subject students to civil and criminal liabilities in addition to sanctions through the SMU Conduct Office.
3.10 EVENT POLICY All members of the SMU community are expected to maintain self-control and to uphold their dignity and that of the University at all times on University property. Conduct should be consistent with ideals of excellence of mind, healthy bodies, and responsible social behavior, including recognition of the rights of others. Recognizing the above, SMU prohibits entertainment on campus by strippers or other such dancers whose activities fall outside of the educational mission of the University.
3.11 FAILURE TO COMPLY Students who do not comply with reasonable requests from University staff or administrators or who do not complete conduct-related sanctions may have their University records placed on hold, and appropriately charged with failure to comply.
3.12 GAMBLING & RAFFLES
3.12(a) Gambling. Every person subject to the jurisdiction of this code shall be responsible for compliance with all local, state, and federal laws regarding gambling. Violations of any local, state, or federal law regarding gambling may subject the person to proceedings in the University Conduct Review Process without regard to any proceedings in local, state, or federal courts. Texas law says that gambling requires a "bet," defined as "an agreement to win or lose something of value solely or partially by chance." Texas law adds, among other things: "A person commits an offense if he . . . plays and bets for money or other thing of value at any game played with cards, dice, balls, or any other gambling device."
3.12(b) Raffles. Texas law defines the word "Raffle" as, ". . . the award of one or more prizes by chance at a single occasion among a single pool or group of persons who have paid or promised a thing of value for a ticket that represents a chance to win a prize." Raffles, which are connected to the University or include the name SMU, in any way, are prohibited.
3.13 GUESTS/VISITORS Any visitor who is not on official business must be a guest of a University student, faculty member, or staff member.
3.13(a) Guests are subject to all applicable rules and policies as are members of the University.
3.13(b) A guest must identify him/herself when called upon by a university official, including residence hall staff, and to identify his/her host.
3.13(c) The conduct of a guest is the responsibility of the student serving as host.
3.13(d) See rules regarding Guests and Visitation in the Community Standards and Student Conduct in University Residence Halls section.
3.13(e) The University provides parking for guests in designated areas of campus. Members of the University community or their guests may visit the Park 'N Pony Office to obtain maps showing designated visitor parking areas and explaining University parking regulations. Guests are subject to the same parking regulations as members of the SMU community.
3.13(f) The University reserves the right to order from the campus any non-University person(s) disrupting the normal operations of the University.
3.14(a) Any words or acts deliberately designed to disregard the safety or rights of another and which intimidate, degrade, demean, threaten, haze, or otherwise interfere with another person's rightful action will not be tolerated on the basis of the standards of the SMU community and therefore may be subject to disciplinary action. The University prohibits behavior, or attempts thereof, by any student or student organization, whether acting alone or with any other persons, leading to physical harm or threat of physical harm to any person or persons, including but not limited to: Harassment, whether physical, psychological, verbal, written or digital-based, which is beyond the bounds of protected free speech, and directed at a specific individual(s), and likely to cause an immediate breach of the peace; Physical, sexual or psychological assault, or other forms of physical abuse; Conduct which threatens the mental health, physical health or security of any person or persons including stalking, intimidation or threat that unreasonably impairs the security or privacy of another member of the university community; Intentional disruption or obstruction of lawful activities of the University or its members including their exercise of the right to assemble and to peaceful protest. All members of the University community are protected from harassment, including, but not limited to, members according to their race, ethnicity, age, gender, disability, sexual orientation, and religion. Due to the University's commitment to freedom of speech and expression, harassment is more than insensitivity or conduct that offends or creates an uncomfortable situation for certain members of the community.
3.14(b) SEXUAL HARASSMENT SMU prohibits sexual harassment of its students, employees, and those who seek to join the campus community in any capacity. Sexual harassment includes such behavior as unwelcome or forced sexual advances, requests for sexual favors, and other verbal, psychological, and/or physical conduct of a sexual nature directed toward employees, students, or applicants, particularly when any of the following circumstances are present:
3.14(b)(1) Toleration of the conduct is an explicit or implicit term or condition of employment, admission, or academic evaluation.
3.14(b)(2) Submission to or rejection of such conduct is used as a basis for personnel or academic evaluation affecting the individual.
3.14(b)(3) Such conduct has the purpose or effect of interfering with an individual's work or academic performance or which creates an intimidating, demeaning, hostile, or offensive residential, work, or academic environment.
Students with complaints of student-to-student sexual harassment are encouraged to report such complaints to the Office of the Dean of Student Life. Students with complaints of faculty/staff-to-student or student-to-student sexual harassment may report such complaints to the Institutional Access and Equity Office. Pursuant to University Policy 2.5, records of any Inquiry or proceeding, formal orr informal, must be filed with the Institutional Access and Equity Office. Students wishing to receive counseling/advice may contact a mental health professional at the Memorial Health Center, the Coordinator of Psychological Services for Women, the Women's Center, and/or the Office of the Dean of Student Life.
3.15 HAZING Hazing, being hazed, and/or failing to report hazing incidents is prohibited. "Hazing" means any intentional, knowing, or reckless act, occurring on or off the campus of an educational institution, by one person alone or acting with others, directed against a student, that endangers the mental or physical health or safety of a student for the purpose of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in any organization whose members are or include, students at an educational situation. Texas Education Code (V.T.C.A., Education Code 51.936 and 37.151 et seq.) Added by Acts 1995, 74th Leg., ch. 260, ¤ 1, eff. May 30, 1995.
3.16 IDENTIFICATION CARDS Student ID cards are the property of the University, are not transferable, and must be surrendered to the University upon request.
3.16(a) SMU IDs may not be used by anyone but the student pictured on the ID card for use of SMU facilities. ID cards may not be altered.
3.16(b) Personal Accounts programmed onto Student ID cards are for use at the discretion of the student on campus or at authorized locations off campus at the discretion of the student, pursuant to the rules under which the accounts were formed, including Pony Express Accounts. For purchases exceeding $25, the student using the card must provide a form of government issued photo ID and sign for the purchase.
3.16(c) Possession and/or use of a fake identification card is considered dishonesty and is against the law.
3.16(d) The SMU Pony Express stored value card was meant to provide members of the University Community a convenient way to purchase items needed for their educational and living expenses. Due to its intended use, the purchase of any Alcohol, Pornography or Tobacco products with the card is hereby expressly prohibited. This prohibition includes all members of the University Community both under and over twenty-one years of age.
3.17 INTERFERENCE A student shall conduct his/her self in a manner that does not interfere with or disrupt any University teaching, research, administrative, disciplinary, public service, learning or any other authorized activity.
3.18 IRRESPONSIBLE CONDUCT
3.18(a) Individuals and groups shall behave in a manner that does not infringe on the personal or property rights of others and is appropriate for a community of scholars.
3.18(b) Repeated or serious infringement on the personal or property rights of others will be considered aggravating circumstances leading to more severe sanctions. Failure to complete sanctions will be an aggravating circumstance.
3.19 NOISE SMU seeks to promote the quiet, comfort, and health of the University community and residents of the communities surrounding our campus: University Park, Highland Park, and Dallas, Texas. Students should neither cause nor condone excessive amounts of noise, but should strive to be considerate and respectful of others, both inside and outside the premises of SMU.
3.19(a) Any noise of exterior or interior origin that creates or causes an unreasonable or offensive noise level inside the room or living quarters of the Complainant, any SMU classroom, office, or library building is prohibited at all times.
3.19(b) Any noise level that creates or causes an unreasonable or offensive noise level, given the time of day on the property line at the source of the noise, is prohibited. Those producing such unreasonable or offensive noise can be required to cease.
3.19(c) University community members, faculty, staff, departments, and/or chartered student organizations requesting amplified sound outside must receive clearance from the Office of the Provost. No amplified sound will be allowed outside after 8 p.m. for any events scheduled on university property, unless otherwise approved by the Office of the Provost. Under no circumstances may the decibel level exceed that permitted under University Park ordinances.
3.20 NOTICE OF NONDISCRIMINATION Southern Methodist University does not discriminate on the basis of race, color, national origin, sex, veteran status, religion, age, or disability. SMU's commitment to equal opportunity includes non-discrimination on the basis of sexual orientation. The Director of Institutional Access and Equity has been designated to handle inquiries regarding the non-discrimination policies. The University's complete nondiscrimination statement is available on the SMU web site at smu.edu/policy.
3.21 OFFICIAL NOTICES
3.21(a) Students shall respond immediately to any reasonable request from any University official, who properly identifies himself/herself as such.
3.21(b) When asked for their ID cards, students are required to surrender their student ID card and to comply with the request of the officer, administrator, staff, or faculty member.
3.21(c) If, after responding, a student feels that the authority made an unfair request, he/she may submit a formal complaint to the Dean of Student Life.
3.21(d) Students shall respond promptly to all correspondence from the University and its officials. All correspondence is sent to the address the student has provided the University Registrar. The University will consider notice served if delivered to the address provided the Registrar. Students have a responsibility to maintain a current address on file with the Registrar's Office at all times.
3.22 PROTESTS AND DEMONSTRATIONS
The University respects the rights of all members of the academic community to explore and discuss questions which interest them, to express opinions, and to join together to demonstrate their concern by orderly means. Information on this policy and obtaining permission to hold a protest and demonstration can be found on SMU's Risk Management website: www.smu.edu/riskmgmt.
3.23 RESIDENCE HALLS Students with an SMU-owned or operated housing contract are expected to abide by the Community Standards as outlined by the Department of Residence Life and Student Housing. Revisions to the Community Standards and Student Code of Conduct in Residence Halls should be made to the Residence Hall Association. The Office of the Vice President of Student Affairs shall evaluate recommendations to ensure consistency with the SMU Student Code of Conduct.
3.24 SALES, DISTRIBUTIONS, AND SOLICITATION Solicitation of off-campus donors or sponsors, including solicitation of goods and merchandise, must be approved by and coordinated with the Vice President for Development and External Affairs, the Vice President for Business and Finance, and the Vice President for Student Affairs.
3.24(a) SALES PROJECTS AND SOLICITATIONS Any solicitation, sale, or offer of any products, goods, food, beverages, or service on campus is subject to prior authorization and must be conducted in accordance with regulations established by the staff operating the facility in which the activity takes place in addition to overall University policies. For purposes of regulation, distinction is made between "commercial" and "noncommercial" activities. Commercial activity is defined as any sale or offer of sale for the purpose of securing a profit for the benefit of an individual or group. Such activities will generally be prohibited unless the University does not offer the service or goods and/or it is determined that the activity is necessary to the educational mission of the University. Noncommercial activity is defined as any sale or offer of sale for the purpose of securing a profit for the benefit of any nonprofit organization. (Fund-raising activities of student organizations are treated as noncommercial activities.) If any portion of the proceeds from such sales is used to the benefit of any individual making or soliciting the sale, the activity can be treated as a commercial activity.
3.24(a)(1) Any individual or agency wishing to sell on the SMU campus must be sponsored by a University department or chartered student organization.
3.24(a)(2) Any items that are illegal may not be sold.
3.24(b) SOLICITATION OF FRATERNITY AND SORORITY HOUSES Vendors are not allowed to make direct contact with the fraternity and sorority houses.
3.24(c) SOLICITATION IN RESIDENCE HALLS No solicitation is allowed in the residence halls. Under some circumstances, exceptions may be made by the Office of Residence Life and Student Housing and the University Residence Hall Association. (See Community Standards and Student Conduct in the Residence Halls.)
3.24(d) SALES IN OTHER CAMPUS FACILITIES
3.24(d)(1) Sales of goods and services in all academic buildings is prohibited.
3.24(d)(2) Sales on the streets and grounds are approved through the Use of Campus Grounds Form.
3.24(d)(3) Sales on campus by student organizations utilizing Pony Express must be approved by the Director of Student Activities or his/her designee and follow the procedure established by the Park and Pony Office and the Student Activities office.
3.24(e) DISTRIBUTION OF WRITTEN MATERIAL
3.24(e)(1) Any individual or agency wishing to distribute written material on the SMU campus must be sponsored by a University department or a student organization.
3.24(e)(2) Any illegal items may not be distributed.
3.24(e)(3) Distribution of publications, excluding official University publications, must be approved by the staff operating the facility in which the activity takes place.
3.24(e)(4) Distribution shall be orderly and not interfere with the rights of students or other members of the University community and must be conducted by members of the sponsoring organization. Distributors must supply a trash receptacle at the site of distribution and are responsible for all distributed material discarded on campus grounds.
3.24(e)(5) Distribution in the Student Center may be done only from a reserved area. Reservations must be made through the Student Center reservations office.
3.24(e)(6) Distribution in residence halls must have prior approval by the Department of Residence Life and Student Housing. (See Community Standards and Student Conduct in the Residence Halls.)
3.24(f) COLLECTIONS AND DONATIONS
3.24(f)(1) Two annual solicitations for charitable purposes have been approved by the University: The United Way and the Annual Fund.
3.24(f)(2) No other collection or solicitations of donations are permitted without approval from the Vice President for Development and External Affairs, the Vice President for Business and Finance, and the Vice President for Student Affairs for nonstudent, off-campus requests.
3.24(g) SURVEYS Only Chartered student organizations or University departments may survey members of the SMU community.
3.25(a) Sexual misconduct includes:
3.25(a)(1) intentionally or knowingly touching or attempting to touch another person's intimate parts, including but not limited to, the genitalia, groin, breast, or buttocks, or the clothing covering them, without the other person's consent;
3.25(a)(2) intentionally or knowingly causing or attempting to cause another to touch a person's intimate parts without the consent of the person who does the touching;
3.25(b) Sexual assault includes the engaging or the attempt to engage, without the other person's consent, in:
3.25(b)(1) sexual intercourse, sodomy, or oral copulation with another, and/or
3.25(b)(2) the penetration (however slight) of another person's anal or genital region with any object.
3.25(c) Consent means knowing and voluntary assent in fact, whether express or implied.
3.25(d) An accused may be found to have committed the offense of sexual misconduct or sexual assault only if the other person did not consent to the sexual conduct and the accused either knew or was aware of a risk that the other person had not consented.
3.25(e) In determining whether a person consented to the sexual touching or other conduct by the accused, the following factors may be taken into consideration as well as other factors relevant to the case:
3.25(e)(1) whether the person was physically or mentally impaired;
3.25(e)(2) whether the person was unaware that the sexual conduct was occurring;
3.25(e)(3) whether the person's power to appraise or control his or her conduct or to consent was substantially impaired for any reason, including but not limited to, the ingestion of drugs or alcohol; or,
3.25(e)(4) whether the person by word or conduct attempted to resist the accused.
3.25(f) In determining whether the accused was aware of a risk that the other person was not consenting, the accused's subjective awareness of the following may be considered as well as other factors relevant to the case:
3.25(f)(1) that the other person might have been physically or mentally impaired;
3.25(f)(2) that the other person might have been unaware that the sexual contact was occurring;
3.25(f)(3) that the other person's power to appraise or control his or her conduct or ability to consent might have been substantially impaired for any reason, including, but not limited to, the ingestion of drugs or alcohol; or
3.25(f)(4) that the other person had by word or conduct attempted to resist the accused.
3.25(g) If the accused's failure to be aware of a risk that the other person was not consenting resulted from the accused's voluntary and knowing ingestion of any substances, such as drugs, medicine, or alcohol, the accused's failure to perceive the risk is not a defense to a charge of sexual misconduct or assault.
3.26 SIGNS AND POSTERS
3.26(a) All posters and signs must bear the name of the sponsoring organization or department. The approval process for each facility must be followed before hanging any signs or posters.
3.26(b) All signage posted on the University campus should uphold the rights of others, reflect responsible behavior, be conducive to the educational environment and uphold the integrity of the University.
3.26(c) Any member of the University community who wishes to use the campus grounds for advertising must receive prior approval from the Director of Student Activities or his/her designee through the Stake Sign Request Form.
3.27 SMOKING RESTRICTIONS ON CAMPUS Smoking is prohibited in any campus building or facility, including residence halls, fraternity and sorority houses, indoor and outdoor athletic facilities, laboratories, work areas, common or lounge areas, conference and meeting rooms, hallways, dining facilities, and restrooms. Smoking is also prohibited in any vehicles owned, leased, or rented by the University. Anyone wishing to smoke must do so at least 25 feet away from any campus building or facility entrance. Designated areas in which smoking is permitted will have signage stating that smoking is permitted.
3.28 STUDENT ORGANIZATIONS The Student Senate has the authority to grant and review the charters of all student organizations and to establish policies that govern student organizations. Individual students and student organizations are expected to abide by the policies which may be found in the Student Organizations Manual, published by the Student Senate Organizations Committee, available on the Student Activities web site. The Organizations Committee will review these policies and recommend changes to the Student Senate.
3.29(a) Students are prohibited from the use and possession of dangerous weapons or facsimiles of dangerous weapons on University property. Concealed handguns and/or other weapons covered under the Texas firearms statute which took effect on January 1, 1996, are not permitted on campus. Self-defense sprays legally sold over the counter for personal defense are permitted on campus.
3.29(b) Student-owned sporting firearms or other weapons (including all BB and pellet guns) must be registered and stored through arrangements with the SMU Police Department.
3.29(c) Weapons or reasonable facsimiles of weapons are not to be used in any game or play situations.
3.30 CONDUCT POLICY FOR UNIVERSITY-SANCTIONED TRIPS It is the University policy that students traveling on University-sanctioned trips are representing Southern Methodist University and are expected to make responsible decisions regarding their behavior so that they maintain appropriate standards of conduct at all times. Students on such trips are under the jurisdiction of the Student Code of Conduct. Therefore, all provisions of the Student Code of Conduct apply during the entire University-sanctioned trip. This includes, but is not limited to, the prohibitions against the use of all illegal drugs and the illegal use of alcohol. Team rules and/or persons under whose auspices or direction the trip is conducted may state additional expectations appropriate to the type and venue of a particular trip. When possible, such guidelines should be provided in writing to students prior to the beginning of the trip, but such is not required. The person(s) in charge of the trip may institute additional standards of conduct as, at their discretion, they deem appropriate. Such supplemental instructions are also subject to the Student Code of Conduct. All University-sanctioned or student organization trips must be registered with the Student Activities office seven (7) business days prior to departure through the submission of the Travel Registration form. The Travel Registration form can be found on the Student Activities website smu.edu/studentactivities.
3.31 STUDENTS ORDERED TO ACTIVE MILITARY DUTY The policy and procedure pertaining to students who are ordered to active military duty can be found in the University Policy manual, available on the SMU website.
3.32 USE OF COPYRIGHTED AND/OR TRADEMARKED MATERIALS Students/student organizations must be aware of, and abide by, all applicable copyright and trademark/service mark laws. It is a violation of University policy for a student/student organization knowingly to use and/or present copyrighted/ trademarked materials without obtaining the permission of the copyright/trademark or service mark holder.
"Copyright" is the right of an author, artist, composer or other creator of intellectual work to control another's use of that work. Federal copyright law extends protection to literary musical, artistic, dramatic, and other kinds of intellectual work. To ensure compliance with copyright laws, any student/student organization that wishes to perform or exhibit copyrighted works publicly must secure permission to do so. This requirement applies even though the student/student organization seeking to use or present a copyrighted work is part of a nonprofit organization and even though admission is not charged. Personal purchase of copyrighted material does not give the right for public use/presentation.
Copyright law provides that the "fair use" of a copyrighted work for purposes such as criticism, comment, news reporting, teaching, scholarship, or research, is not an infringement of copyright. Using copyrighted materials in an educational setting, however, does not automatically qualify as "fair use." Additional information is available at www.copyright.gov.
A "trademark" is a word, phrase, symbol or design, or a combination of words, phrases, symbols or designs, that identifies and distinguishes the source of the goods of one party from those of others. A "service mark" is the same as a trademark, except that it identifies and distinguishes the source of a service rather than a product. Logos, images, pictures and other designs that might be put on tee shirts and promotional materials, for example, may be protected through a trademark (TM) and/or service mark (SM). Students/student organizations must have permission to use trademarks and service marks from the owner of the trademark or service mark. Additional information on trademarks/service marks may be obtained from www.uspto.gov. SMU Brand and Trademark Guidelines can be found at smu.edu/brand.
4.01 GENERAL DESCRIPTION Student organizations are formed to further the common interests of the members of the group and the SMU community. The work of student organizations is an essential part of the learning environment at SMU. These organizations develop many opportunities to supplement and reinforce the classroom activities of students. No organization is authorized to act or make statements on behalf of the University, the SMU Students' Association, or the Student Senate. The Student Senate is the authority on all matters relating to recognition of student organizations.
4.01(a) All graduate student organizations specific to one School will not be recognized through this process but must seek recognition through their respective School. All graduate student organizations not specific to one School may seek charter through this process.
4.01(b) All organizations comprised of students in the SMU certificate programs (such as GuildHall, Dispute and Resolution, etc.) will be not be recognized through this process but must seek recognition through their respective schools.
4.01(c) Undergraduate and graduate student organizations or student groups may not hold programs, events, and/or official meetings during periods designated as reading days on their school's respective academic calendar.
4.01(d) Any organization that uses any money allocated from the Students' Association to purchase alcohol will be ineligible to receive funding from the Student Senate for three years.
4.02 RECOGNITION Student organizations must be chartered or be in the process of receiving a charter in order to be recognized by the University. There are three tiers in the recognition process.
4.02(a) PRELIMINARY REQUIREMENTS In order to be recognized by the University a group must adhere to the Student Code of Conduct including the section dealing with responsibilities and requirements of student organizations. Additionally, before a group can begin the recognition process the following must be submitted to the Chair of the Student Senate Organizations Committee:
4.02(a)(1) Constitution including the following sections:
4.02(a)(1)(i) a nondiscrimination clause compliant with University Policy and the Student Code of Conduct. Organizations which are exempt from nondiscrimination policy as listed in Title IX are not required to have the nondiscrimination clause
4.02(a)(1)(ii) a statement of purpose
4.02(a)(3) Leadership roster with contact information
4.02(a)(4) Membership roster (including a minimum of eight SMU student members)
4.02(a)(5) Completed "Application to Initiate Charter Process"
4.02(a)(6) Name and contact information of an SMU faculty/staff advisor
4.02(b) PROBATIONARY TIER Upon receipt of the aforementioned documents, the Organizations Committee Chair shall review the documents. If the documents are found to be in good order, the Organizations Committee will invite the organization's leadership and advisor to a committee meeting. In order to receive probationary status an organization must demonstrate to the committee that it shows promise that it will be beneficial to the University community, that it will be a good financial steward of the Students' Association monies, and that it will contribute to the University in a manner different than any existing student organization. If the committee determines the organization has met the necessary requirements, it will make a recommendation to the Student Senate that the organization be advanced to probationary status. That recommendation will stand unless it is complained against in accordance with the Student Senate Policies and Procedures. The Student Senate is the authority on all matters relating to recognition of student organizations.
4.02(b)(1) Probationary status will be granted for 8 weeks in which the Student Senate meets in regular session, and may be extended upon the recommendation of the Organizations Committee and approval of the Student Senate.
4.02(b)(2) During the probationary period, the Organizations Committee Chair will provide assistance to the organization as needed.
4.02(c) TEMPORARY CHARTER After the 8 week probationary period has elapsed, the Organizations Committee will meet a second time with the organization's leadership. At this point the organization's probationary status may be extended or terminated, or the organization will advance to temporary chartered status. Upon recommendation of the Organizations Committee, the Student Senate will vote on what action to take.
4.02(c)(1) An organization is eligible to receive a Temporary Charter if the Organizations Committee determines it has met the following requirements:
4.02(c)(1)(i) held an event aimed at membership growth
4.02(c)(1)(ii) has a minimum of 12 members
4.02(c)(1)(iii) has met any other requirements set forth by the Student Senate Organizations Committee bylaws and/or the Student Senate bylaws
4.02(c)(2) The organization must also demonstrate to the Organizations Committee the following:
4.02(c)(2)(i) adherence to the groups founding documents
4.02(c)(2)(ii) adherence to the original criteria necessary to receive a probationary charter
4.02(c)(2)(iii) ongoing benefit to the University Community
4.02(c)(3) Upon recommendation of the Organizations Committee, the Student Senate will vote on what action to take.
4.02(c)(4) A Temporary Charter will be valid for one year and may not be extended.
4.02(c)(4)(i) within three weeks, in which the Student Senate meets in regular session, of the expiration of the Temporary Charter, the organization must again go before the Organizations Committee.
4.02(c)(4)(ii) during this time period, the Organization will maintain its Temporary Charter
4.02(c)(5) During the one year temporary period the organization must experience at least one leadership transition.
4.02(d) FULL CHARTER Once the Temporary Charter has expired, the organization will come before the Organizations Committee for review. If the committee determines the organization has met the necessary requirements, it will make a recommendation to the Student Senate that the organization be advanced to full chartered status. The Student Senate will then vote upon the committee's recommendation. If the committee recommends that the organization lose its chartered status the Student Senate will vote on the matter after following the complaint process included in the Student Senate Policies and Procedures.
4.02(d)(1) In order to receive a Full Charter, the organization must also demonstrate to the Organizations Committee the following:
4.02(d)(1)(i) adherence to the group's founding documents;
4.02(d)(1)(ii) adherence to the preliminary requirements necessary to receive temporary status;
4.02(d)(1)(iii) ongoing benefit to the University Community.
4.03 PRIVILEGES OF STUDENT ORGANIZATIONS Each tier entitles the organization to specific rights.
4.03(a) PROBATIONARY ORGANIZATIONS
4.03(a)(1) May request meeting space in the Hughes-Trigg Student Center.
4.03(a)(2) Have access to a Students' Association Checking Account maintained by the Students' Association Comptroller.
4.03(a)(3) May petition to advertise on campus in accordance with existing University regulations (e.g. stake signs, flyer, tables, table tents, etc.)
4.03(a)(4) May petition the Organizations Committee Chair for a mailbox in the Student Activities office.
4.03(a)(5) Have access to the Student Senate "Senate Fund".
4.03(a)(6) Are responsible for and expected to abide by information and policies set forth in the Student Organizations Manual, which is available on the Student Activities office web site, smu.edu/studentactivities.
4.03(a)(7) May request to participate in the Activities Fair(s).
4.03(b) TEMPORARY CHARTERED ORGANIZATIONS Organizations with a temporary Charter will have all the rights of fully chartered organizations except that they will not have access to an allocated annual budget. Organizations with this type of charter will be able to request money through all other avenues of funding.
4.03(c) CHARTERED ORGANIZATIONS Privileges of Chartered Student Organizations include the following:
4.03(c)(1) May include "SMU" or "Southern Methodist University" as part of the name of the organization; however, the organization may not under any circumstances use the name "SMU" or "Southern Methodist University" in such a way as to represent to others that the organization is authorized to act on behalf of the University (e.g. when negotiating or signing contracts).
4.03(c)(2) Will be assigned a mailbox in the Student Activities office.
4.03(c)(3) May request meeting space in and take advantage of other services offered by the Hughes-Trigg Student Center.
4.03(c)(4) May request an appropriated budget from the Students' Association as outlined in the Student Code of Conduct and the Student Senate Policies and Procedures (This privilege does not apply to Temporary Chartered Organizations).
4.03(c)(5) Will be included on the Student Activities office's directory of organizations.
4.03(c)(6) Will be assigned an affiliate senator by the Student Body Vice-President.
4.03(c)(7) May place stake signs in accordance with existing University regulations.
4.03(c)(8) May request for advertising in the Daily Campus Students' Association Bulletin Board.
4.03(c)(9) May request inclusion in the Student Development & Programs Friday mass e-mail updates.
4.03(c)(10) May request to participate in the Activities Fair(s).
4.03(c)(11) May request to distribute flyers in Residential communities.
4.03(c)(12) May open a Students' Association checking account controlled by the Students' Association Comptroller.
4.03(c)(13) Will be given web space with a link from the Student Activities web site so long as all material posted on the web site upholds the integrity of the University.
4.03(c)(14) May request use of the Students' Association vans after meeting the set requirements.
4.03(c)(15) May request a copy code from the Student Activities office and use the Student Activities copier.
4.03(c)(16) May request free Coke product through the Hughes-Trigg Student Center.
4.04 RESPONSIBILITIES AND REQUIREMENTS OF STUDENT ORGANIZATIONS All recognized student organizations, regardless of the tier in which they are currently located, must adhere to the following responsibilities and requirements:
4.04(a) The purpose of the organization must be consistent with the goals and philosophies of Southern Methodist University.
4.04(b) Membership must be open to all members of the SMU student body without respect to sex, gender, gender expression, sexual orientation, race, color, religion, disability, age, veteran status, or national origin. This applies to all groups with the exception of those organizations specifically exempted in Title IX of the Educational Amendments of 1972. Organizations may establish additional membership and academic eligibility requirements for their organizations.
4.04(c) All the members of an organization must be SMU students, staff, or faculty. Exceptions, if any, must be approved in writing by the Vice President for Student Affairs. In order to be officially recognized as a member of an organization, one must self-join and be approved by organization leadership on Access.smu.edu.
4.04(d) All persons holding office must be currently enrolled full-time students and have a cumulative GPA of 2.0. Each organization is expected to include within its Constitution and/or Bylaws academic requirements it feels are appropriate to hold office.
4.04(e) Every recognized organization must have an SMU faculty or staff member serving as advisor. The advisor does not have the authority to control the policy or funds of the organization.
4.04(f) The organization's current Constitution and/or Bylaws must be on file with the Student Activities office.
4.04(f)(1) Any organization wishing to change its name must do so in its constitution
4.04(g) Religious organizations wishing to be recognized as a student organization must have a written recommendation from the Campus Ministry Council (CMC) before appearing before the Organizations Committee. Generally, CMC convenes only one meeting per month. In order to be recognized, new religious organizations must be willing to participate as a member of the CMC. (Participation is defined as attending monthly CMC meetings.)
4.04(h) Groups designated as sports clubs must have waivers of liability for all members on file with the Associate Director of Recreational Sports / Sport Club Director before participating in any activity of the group. Due to the unique nature and activity of sports clubs, additional requirements may be imposed before the University will sanction their activities.
4.04(i) Membership must adhere to the Constitution and Bylaws of the organization. Policies of a recognized organization must be in accordance with the Student Code and are subject to review by the Student Senate.
4.04(j) To continue to receive any privileges once recognized, an organization must be represented by four student members and one advisor at one mandatory organizations meeting each year and complete and sign the Annual Update Form at this meeting.
4.04(j)(1) If an organization fails to attend a mandatory organization meeting, the organization's privileges as outlined in 4.03 will be suspended and the organization will be brought before the Executive Committee of the Student Senate for charter review.
4.04(k) All funds of the organization must be administered in accordance with the guidelines set by the Student Senate. Organizational financial records are subject to review by the Students' Association Comptroller. Organizations receiving student activity fees must meet the following guidelines:
4.04(k)(1) All funds must be held in a Students' Association account and administered by the Students' Association comptroller.
4.04(k)(2) All appropriated student activity fee monies not encumbered at the end of the fiscal year shall revert to the Students' Association.
4.04(k)(3) All revenue generated by the organization shall be kept in a Students' Association checking account and shall be retained by the organization at the end of the fiscal year.
4.04(k)(4) If a recognized organization disbands, all assets of the organization will revert to the Students' Association. Upon appeal, an exception to this clause may be granted by the Vice President for Student Affairs in consultation with the Student Body President.
4.04(k)(5) Neither the Students' Association, the Student Senate, nor the University is liable for the debts incurred by a recognized organization.
4.04(k)(6) All equipment purchased with Students' Association funds is the property of the Students' Association. It is subject to inventory and must be surrendered to the Students' Association upon request.
4.04(l) Any contract that is to be entered by an organization authorized to spend University funds, including student activity fees, must be submitted to the Student Activities office to be processed for review by the Office of Vice President for Legal Affairs and signed by the Vice President for Student Affairs or any other officer of the University authorized to sign contracts on behalf of the University. Contracts to be signed for an event sponsored by the organization must be submitted to the Student Activities office at least sixty (60) days prior to the date of the event.
4.05 CAMPUS MINISTRY ORGANIZATIONS
4.05 (a) Campus ministry organizations may seek chartered status through the Student Senate following the process outline in sections 4.02 and 4.04(g) of the Student Code of Conduct.
4.05(b) Any non-Chartered organizations that has received recognition by the Campus Ministry Council (CMC), shall receive all rights of a Fully chartered Student Organization except:
4.05(b)(1) The right to funding through the Semester Budget process, Chartered Organizations Fund, or any other fund outside of the Senate Fund.
4.05(b)(2) The right to use the University's name (i.e. Southern Methodist University or SMU) name as part of the organization's name (i.e. SMU _______). The organization is permitted to promote its group by using the name of the SMU Department of the Chaplain or the SMU Campus Ministries Council.
4.05(b)(3) Any listing of chartered student groups on campus shall include a section titled Campus Ministry Organizations, which shall list all groups with CMC recognition.
4.06 STUDENT ACTIVITY FEE ALLOCATION Student activity fees are to be used to support programs and services for the benefit of the SMU student body. Student activity fees may be applied for through the Senate Finance Committee for review and recommendation to the Student Senate. To be eligible to apply for funds, one must be a chartered student organization or, for non-student organizations, be sponsored by an SMU academic or administrative department and be determined by the Vice President for Student Affairs to have a "legitimate relationship" with the University. This legitimate relationship exists when the requesting organization has, in the opinion of the Vice President for Student Affairs, both (a) a sufficiently similar academic or programmatic purpose as the sponsoring academic or administrative department, and (b) could not be appropriately chartered by the Student Senate. Funds allocated through this process are subject to guidelines approved by the Student Senate. These include, but are not limited to, accounting for all expenditures through documentation filed with the Students' Association comptroller before the end of the fiscal year.
4.07 PROCESS FOR REQUESTING AND ADMINISTERING FUNDS
4.07(a) Chartered (not including Temporary Chartered) organizations may submit a budget application within the time line and guidelines established by the Senate Finance Committee. Chartered organizations receiving student activity fees must have all organizational funds deposited in a Students' Association account and administered by the Students' Association comptroller.
4.07(b) Funds allocated through the appropriations process are governed by policies that restrict the use of those funds. Groups are expected to spend their appropriated funds in accordance with the way in which the funds were allocated. All expenditures must be credited to the line item designated for that type of expenditure. Groups will not be allowed to transfer money allocated in one line item to cover expenditures incurred in another line item without specific approval by the Student Senate. Groups found to be using appropriated funds for expenditures not specifically approved in their budget will be subject to disciplinary action and will jeopardize their funding in the future. Groups will have the opportunity to defend the action to the Student Senate Finance Committee as being necessary to uphold intent and effectiveness of programs approved by Student Senate.
5.01 GENERAL DESCRIPTION Fraternities and sororities derive their recognition through their invitation from the University President to establish a chapter on the SMU campus. It is the continuation of that invitation that legitimizes their existence at SMU, which enables them to utilize University property to house their members, and enables the University to establish rules and regulations to govern that housing. In addition, fraternities and sororities draw their rights and privileges from the Student Senate through the chartered status of fraternity and sorority councils (e.g. the Interfraternity, Multicultural, National Pan-Hellenic and Panhellenic Councils). Specific regulations regarding recruitment and fraternity and sorority system policies are established and supervised by those councils. Members of the fraternity and sorority community are also expected to abide by the University's Greek Relationship Statement. These policies shall be in accordance with the policies of the Student Code as set forth by the Student Senate and the University. Questions regarding fraternity and sorority system policies should be directed to the individual councils. The privileges afforded to the individual fraternities and sororities are equal to those of all chartered student organizations except for the following:
5.01(a) Because sororities and fraternities are voluntary fraternal associations, their internal structure and governance are controlled by their own constitutions.
5.01(b) May not request an appropriated budget from the Students' Association, as outlined in the Student Code of Conduct and Student Senate policies and Procedures
5.01(c) May not request advertising in the Daily Campus Students' Association Bulletin Board
5.01(d) Will not be assigned an affiliate senator by the Student Body Vice-President
5.01(e) May not open a Students' Association checking account controlled by the Students' Association Comptroller
5.01(f) May not request a copy code from the Student Activities office
5.02 RECRUITMENT Recruitment (also known as Rush or Membership Intake Process) is defined as any contact between fraternity and sorority affiliated and non-affiliated students, the intent of which is to pledge or solicit affiliation of the non-affiliated student to a particular fraternity or sorority.
5.02(a) RECRUITMENT CONTACT
5.02(a)(1) A recruitment function is defined as any contact, on or off campus, between non-affiliated students and fraternity/sorority members for the purpose of exploring the possibility of membership in a fraternity or sorority.
5.02(a)(2) The University allows contact between fraternity and sorority affiliated and non-affiliated students, but prohibits first-year student pledging during the student's first semester on campus.
5.02(b) ELIGIBILITY FOR PLEDGING
5.02(b)(1) Students interested in pledging a fraternity or sorority must : (1) Have successfully completed at least 12 semester hours in residence at a college or university during their last semester enrolled in that college or university preceding recruitment, (2) Have a minimum 2.500 GPA for that previous semester, and (3) Have a cumulative 2.500 GPA at all colleges or universities previously attended at the time of beginning recruitment. Individual Councils may have higher GPA requirements for recruitment eligibility.
5.02(b)(2) Students who are found responsible for a violation of the Student Code of Conduct and are sanctioned by disciplinary probation or greater will be ineligible for fraternity or sorority recruitment during the time that sanction is in effect.
5.02(c) FORMAL AND OPEN RECRUITMENT
5.02(c)(1) Formal and Open recruitment is applicable only to the Interfraternity Council and Panhellenic Association, and will be held the week before classes of the spring semester. The Multicultural Greek council organizes their Recruitment during the first four weeks of each semester. The National Pan-Hellenic Council determines their Membership Intake Process through their individual national boards.
5.02(c)(2) Structured open recruitment occurs for non-first-year students in the fall semester, usually in the first few weeks of September, and for all students in the first few weeks of the spring semester following the formal recruitment period. However, students who meet the eligibility requirements may pledge at any time at which an invitation for membership is extended by a group.
5.02(c)(3) Requests for exceptions to the eligibility requirements for Recruitment and pledging may be made to the Associate Vice President for Student Affairs through the advisors to the individual fraternity and sorority councils.
5.03 EXPANSION OF THE FRATERNITY & SORORITY SYSTEM Requests for Fraternity & Sorority Life expansion to be reviewed by Council President, Council Advisor, Director of Fraternity and Sorority Life, and Executive Director of Student Development and Programs. Such requests will be reviewed according to the following procedures.
5.03(a) Criteria for Expansion
5.03(a)(1) Status of Fraternity & Sorority Life and Council
5.03(a)(1)(i) Average size and growth of Council in past three years.
5.03(a)(1)(ii) Academic standing compared to SMU GPA
5.03(a)(1)(iii) Recruitment statistics
5.03(a)(2) Enrollment trends of the University
5.03(a)(3) Number of chapters currently active and average number of members in each chapter. Must demonstrate need for additional chapters due to current chapter overload and interest from students.
5.03(b) If the decision on the Criteria for Expansion is positive by the four initial reviewing persons, the Vice President for Student Affairs and the President of the University are then petitioned for approval for the next steps to proceed.
5.03(c) Upon receiving official approval from the Vice President for Student Affairs, the petitioning Council must pass the proposal for expansion by a two-thirds vote. If expansion is approved, the Council must abide by their Council expansion policies, with supervision of their Advisor and the Associate Vice President for Student Affairs.
5.03(d) If expansion is approved and offered, the accepting chapter must provide SMU and the respective Council with the following materials and complete the following action items prior to colonization/recolonization (dates to be set by Council Advisor and Associate Vice President for Student Affairs):
5.03(d)(1) National Constitution and Bylaws
5.03(d)(2) Mission Statement/Vision Statement of National organization
5.03(d)(3) Present size of fraternity (number of current active chapters and colonies and location of each)
5.03(d)(4) Number of new chapters and colonies in last three years (current size of each)
5.03(d)(5) Goals of Colony at SMU
5.03(d)(6) Colonization procedures including, but not limited to, new member recruitment, retention guidelines imperative for colony to be chartered (including financial), growth plan for the colony.
5.03(d)(7) Member Recruitment Plan
5.03(d)(8) Service/Philanthropy Plan
5.03(d)(9) Academic Success Plan
5.03(d)(10) Copies of all National/chapter policies, including risk management policies
5.03(d)(11) Leadership Development - opportunities offered by National Fraternity
5.03(d)(12) New Member Program - (See clause 5.05) - copy of sample program and length of new member period.
5.03(d)(13) Financial - new member/initiation costs, average active dues, any other financial responsibilities charged to members.
5.03(d)(14) Colonization Timeline
5.03(d)(15) Must have an established and viable Advisory Board and/or a Written plan on how the organization plans to obtain the support of an advisor and alumni three months prior to chapter colonization or recolonization. This Advisory Board/Advisor must be composed of local volunteers who will be working with the new chapter. Before colonization/recolonization, the Board/Advisor must:
5.03(d)(15)(i) Meet with SMU Administrators
5.03(d)(15)(ii) Meet with the Council Advisor
5.03(d)(15)(iii) Meet with the other chapter Advisory Boards, under the facilitation of the Fraternity & Sorority Life Advisor
5.03(d)(15)(iv) Present goals and plans to the Council
5.03(d)(15)(v) Receive advisor training, in some form, from national officers as to responsibilities and duties to the chapter.
5.04 POLICIES PERTAINING TO FRATERNITY & SORORITY HOUSING
5.04(a) ROOM AND BOARD PAYMENT Any student signing a residence contract or a sub-lease to live in fraternity and sorority housing understands and agrees that the student's University records, including diploma and transcript, and the right to be readmitted to SMU may be withheld if the student is in arrears in bed rent or board payment.
5.04(b) ALCOHOL See "Alcohol Policy," Section 3.1.
5.04(c) BICYCLES AND MOTORCYCLES Students may not keep bicycles, mopeds or motorcycles in their rooms or in the entrance areas or secured to railings at the entrance of buildings. Bicycle lockers are available during the year for rent on a first-come, first-served basis from the Department of Residence Life and Student Housing. Gasoline powered vehicles are not allowed in fraternity or sorority houses or any University owned housing at any time and must be parked at least 15 feet from the exterior of any building except in designated parking spots.
5.04(d) PETS See "Animals/Pets" Section 3.2.
5.04(e) FIRE AND SAFETY REGULATIONS Each housed chapter is required to have a fire safety inspection as scheduled by the University Park fire marshal and to conduct a fire drill within the first month of each semester coordinated with the SMU Police Department.
5.04(f) VISITATION Visitation hours are to be decided upon by each house. Cohabitation is not permitted in any of the fraternity and sorority houses. Fraternities and sororities who are hosting guests or visitors for more than five (5) days should notify the coordinator of Fraternity & Sorority Life. Non-students may not live in fraternity or sorority housing without the written consent of the University, requested through the Vice President for Student Affairs.
5.05 NEW MEMBER EDUCATION All fraternity and sorority new member education programs must be no more than eight school weeks in total which must be consecutive.
Last revision - 20 June 2012