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Job Descriptions

President

  1. Oversees SMUSA Activities; Represents SMUSA to the University President and other university officers.
  2. Serves as host/master of ceremonies for events when appropriate, approves activities of Executive Staff & Board.
  3. Makes organizational decisions in consultation with the SMUSA Board.
  4. Confirms appointments of new officers with President-Elect, prior to voting.
  5. Shall preside over Executive Team meetings, Association Board meetings, Association General Meetings, and call special meetings when necessary.
  6. Creates the agenda for Executive Team Meetings or delegates this responsibility to the President-Elect when appropriate.
  7. Should only vote in case of a tied vote among the SMUSA Board.
  8. Will attend scheduled fall and spring training/planning retreats.
  9. Shall serve as a resource on all Association matters.
  10. Shall maintain a working knowledge of the Association budget and records of expenditures and revenue.
  11. Shall have a working knowledge of administrative procedures including University policy and procedure.
  12. Shall work in conjunction with the Director of Administration in regards to all official Association correspondence.
  13. Shall assist in the training of the SMUSA Board.
  14. Works with President-Elect, appropriate Vice-President and Mustang Partners Chair in securing the Athletics Contract yearly. (To be approved by the SMUSA Board.)
  15. Shall assume other duties as assigned by the SMUSA Board.

President-Elect

  1. Supports SMUSA President.
  2. Works in conjunction with the President to represent SMUSA to the University President and other university officers.
  3. Oversees the nomination process every spring and makes requests for nomination of new officers and approves with SMUSA President, prior to voting.
  4. Develops the agenda for each SMUSA Board meeting. Items for discussion may be submitted by Executive Team members or by the individual chairs. The board agenda will be approved by the Executive Team.
  5. Will submit a Corporate Sponsorships plan at the summer retreat that will include goals for the year. This plan will be approved by the SMUSA board.
  6. Manages corporate sponsorship for the year as well as presents to potential new sponsors.
  7. Act as a liaison between sponsors and SMUSA.
  8. Assumes the position of President as their designee as directed by the President.
  9. Will attend scheduled fall and spring training/planning retreats.
  10. Shall update and produce a semester and yearly association calendar in coordination with SMUSA Board.
  11. Shall make any amendment changes to the constitution or bylaws within 48 hours after an amendment has been formally approved.
  12. Shall oversee a review of the constitution, bylaws, and job descriptions at least every two years or as needed more frequently, as determined by the Executive Team.
  13. Shall plan and organize the annual Meet the SMUSA Board Social.
  14. Shall assume other duties as assigned by the SMUSA executive team.

Past President/Staff Forum Chair

  1. Provides feedback to SMUSA Board & Executive Team.
  2. Serves as Chair of Staff Forum and reports to Executive Team on Staff Forum Activities.
  3. Presents ad-hoc committee members for resolving Staff Forum issues to the Executive Team for approval.
  4. Manages the web voting process with ITS on www.smu.edu/elections.
  5. Manages and oversees the past-president luncheon each year.
  6. Will attend scheduled fall and spring training/planning retreats.
  7. Shall assume other duties as assigned by the SMUSA Executive Team
  8. Will maintain all inquires from the SMUSA Staff Forum website inquire form, which is located at www.smu.edu/staffassociation.

Vice President, Development

  1. Oversees Staff Development, Recognition Day, Scholarships, Boulevard and Silent Auction Chairs and those activities associated with these committees.
  2. Will serve as the liaison for all committee chairs to the Executive Team.
  3. Contributes to the decision-making process as a member of Executive Team.
  4. Co-Manages the planning process for the summer and mid-year retreats in conjunction with the Vice-President of Programming and the Executive Team.
  5. Shall serve as a resource on association issues to committee chairs.
  6. Shall meet individually with committee chairs on a weekly basis, if needed.
  7. Shall organize and monitor assessment and evaluation efforts for each of the committees managed.
  8. In the event that a committee chair position is vacant, the Vice President of Development shall serve as acting committee chair until a replacement is recommended by the Executive Team and appointed by the SMUSA Board.
  9. Shall assume other duties as assigned by the SMUSA Executive Team.
  10. Holds responsibility for ensuring that all committees are fully staffed for each activity.
  11. Submits items for approval (keynote speakers, plans, timelines, menus, etc.) for various Chair/Committee activities to President-Elect for SMUSA Board agenda.
  12. Shall keep a timeline of when event approvals are due (such as scripts, menus, keynote speakers, etc.) and shall provide this information to the Executive Team during the VP report.

Vice President, Programs

  1. Oversees Luncheons, President’s Picnic, Mustang Partners, Talent Show and Fitness/Sports chairs and those activities associated with those committees.
  2. Will serve as the liaison for all committee chairs to the Executive Team.
  3. Contributes to the decision-making process as a member of Executive Team.
  4. Co-Manages the planning process for the summer and mid-year retreats in conjunction with the Vice-President of Development and the Executive Team.
  5. Shall serve as a resource on association issues to committee chairs.
  6. Shall meet individually with committee chairs on a weekly basis, if needed.
  7. Shall organize and monitor assessment and evaluation efforts for each of the committees managed.
  8. In the event that a committee chair position is vacant, the Vice President of Programs shall serve as acting committee chair until a replacement is recommended by the Executive Team and appointed by the SMUSA Board.
  9. Shall assume other duties as assigned by the SMUSA Executive Team
  10. Holds responsibility for ensuring that all committees are fully staffed for each activity.
  11. Submits items for approval (keynote speakers, plans, timelines, menus, etc.) for various Chair/Committee activities to President-Elect for SMUSA Board agenda.
  12. Shall keep a timeline of when event approvals are due (such as scripts, menus, keynote speakers, etc.) and shall provide this information to the Executive Team during the VP report.

Treasurer

  1. Contributes to decision-making as a member of Executive Team.
  2. Keeps the financial records for the organization, performs deposits, pays expenses, and reconciles the budgets.
  3. Collects luncheon money and auction money from appropriate chairs.
  4. Works closely with Scholarships Chair on work with endowed funds.
  5. Will present a proposed budget to the Executive Team before June 1 of each year.
  6. Will present proposed budget to the SMUSA Board for final approval during the summer retreat.
  7. Shall work with the individual chairs and assigned Vice-Presidents (Both Development and Programming) to develop and manage their respective budgets.
  8. Shall manage the association budget, in conjunction with the Executive Team.
  9. Will attend scheduled fall and spring training/planning retreat.
  10. Shall manage the complimentary ticket list and distribution of complimentary tickets to all association events.
  11. It is at the discretion of the Treasurer, as directed by the Executive Team to meet with each chair to review the budget before their program takes place.
  12. Will present an update of the SMUSA budget at each board meeting and Executive Team meeting as directed by the President.
  13. Shall assume other duties as assigned by the SMUSA Executive Team.

Director of Administration

  1. Keeps a binder of SMUSA documents, invitations, agendas, etc. as they are produced and distributed for historical reference and training.
  2. Produces correspondence for SMUSA Executive Team and Board including condolence cards.
  3. Provides recognition for birthdays and acknowledgements and thank you gifts for guests.
  4. Shall arrange for meeting rooms, take minutes and disseminate the minutes within 2 business days after each meeting for both the Executive Team and SMUSA Board Meetings.
  5. Shall assign someone to take meeting minutes in their absence.
  6. Shall be responsible for all official communications and correspondence.
  7. Will maintain supply list which includes gifts, letterhead, envelopes and so forth.
  8. As office/storage space is identified, this position shall oversee the general administrative duties in the office, such as copying and routing forms, sorting daily mail, and checking voice mail.
  9. Shall attend fall and spring training/planning retreats.
  10. Shall reserve campus facilities for all association events as directed by the Executive Team.
  11. Shall take attendance at all regularly scheduled meetings and bring to the attention of the SMUSA Board any excessive absenteeism.
  12. Will administer the SMUSA e-mail group account at smusa@smu.edu.
  13. Shall assume other duties as assigned by the SMUSA Executive Team.

Director of Marketing/Communications

  1. Promotes all SMUSA activities and programs through web, print, and mail. Will present promotions to the Executive Team for review.
  2. Utilizes a committee to brainstorm, design, and distribute publicity pieces.
  3. Works closely with Membership Chair to develop volunteer network with marketing pieces.
  4. Responsible for photography at SMUSA events and distribution/posting on SMUSA Web page.
  5. Coordinate designs between chairs/committees and designer, printer, etc.
  6. Coordinate general SMUSA and event publications and programs (design, creation, printing, distribution, etc.).
  7. Coordinate between SMUSA, the purchasing department, and SMU Public Affairs.
  8. Will be responsible for the SMUSA Newsletter (if applicable) provided to all staff monthly.
  9. Will work closely with the SMUSA webmaster to make all necessary changes and updates to www.smu.edu/staffassociation. These changes will include, but not be limited to applications, posting announcements, general ease and use of website, alumni website, etc.
  10. Shall attend fall and spring training/planning retreats.
  11. Shall assume other duties as assigned by the SMUSA Executive Team.

Committee Chair

  1. The Committee Chair shall preside over all assigned committee meetings.
  2. The Committee Chair shall work with the membership committee for new members for his/her assigned committee.
  3. The Committee Chair shall sit on the SMUSA Board and attend monthly Board meetings.
  4. The Committee Chair shall be the spokesperson for his/her assigned committee
  5. The Committee Chair shall be responsible for their committee budget in conjunction with the SMUSA Treasurer under the guidance of the Executive Team.
  6. The committee chair will work with the SMUSA Treasurer and assigned Vice-President in presenting a preliminary budget to the Executive Team who will then present a balanced budget to the SMUSA Board for final approval during the summer retreat.
  7. The Committee Chairs(s) shall meet with the assigned or the Vice-President of Programs or Vice-President of Development on a regularly basis.
  8. The Committee Chair shall coordinate committee planning, publicity, and event implementation.
  9. The Committee Chair(s) shall attend mandatory training and planning retreats each semester.
  10. The Committee Chair(s) will hold interviews for members of the planning committees, in conjunction with the assigned Vice-President, and provide a recommendation to the SMUSA Board for all committee positions.
  11. Will adhere to the attendance policy set forth by the SMUSA board. Will report excessive absenteeism to Director of Administration and appropriate Vice-President. All decisions to remove a volunteer will be submitted to the Executive Team (as outlined in the constitution) for a recommendation to the board.
  12. The Committee Chair(s) shall assume other duties as assigned by the Executive Team.
  13. Submits items for approval (keynote speakers, plans, timelines, menus, etc.) for various committee activities to appropriate Vice President to submit for SMUSA Board agenda.
  14. Works with Marketing and Communications Committee to publicize their respective committee event.

Staff Development Day Chair

  1. Proposes keynote speaker(s) for Staff Development Day Luncheon to SMUSA Board for approval. Upon approval, arranges for speaker(s) to be booked for the day.
  2. Oversees a committee to accomplish the Staff Development Day Event on the date approved by the SMUSA board during the annual Summer Retreat.
  3. Proposes and solicits speakers and presenters (both on-and-off campus) to have presentation sessions of interest to SMU staff for the day.
  4. Creates a schedule of the day including, but not limited to: Opening Session to include remarks by the current SMUSA President, sessions by presenters throughout the day, luncheon, booths/tables (if applicable), and a Closing Session (if applicable). If possible, the University President should always provide remarks sometime during the schedule. All schedules have to be approved by the SMUSA Board no later than one month prior to the event.
  5. Acquires thank you gifts for presenters, keynote speaker(s), and others involved in producing the event.
  6. Coordinates the audio/visual needs for each presenter and makes room assignments with Hughes-Trigg Student Center, including booking all areas (ballrooms, pre-function area/lobby, forum, theater, promenade rooms, etc.)
  7. Oversees decorations that implement a theme for that day.
  8. Acquires door prizes to be awarded during luncheon or throughout the day.
  9. Provides the Luncheon Chair with desired menus that match theme for breakfast session and luncheon. The Luncheon Chair and Staff Development Day Chair will need to get the menu approved by the SMUSA board before any final decisions are made.
  10. Works with committee to take-down decorations and any arranged set-ups at the conclusion of the event.
  11. Provides/Assigns people to introduce each presenter and keynote speaker.
  12. Works with the membership chair to identify greeters from our general pool of volunteers for the Breakfast/Opening Session and luncheon in coordination with the Luncheon Chair and committee.
  13. Works with Marketing/Communications Committee to publicize the event.
  14. Will serve on the All Staff Awards committee as designated by the Executive Team. Will provide updates on the progress of the committee, no names of potential recipients are to be shared with the SMUSA Board.

Recognition Chair

  1. Produces, with the assistance of a committee, the Staff Recognition Assembly which is held on the date approved by the SMUSA board during the annual summer retreat.
  2. Will be responsible for the selection of the annual Loretta Hawkins Award to be presented at the Staff Recognition Assembly. All finalists will be presented to the Executive Team for review who will then provide feedback to the Recognition Chair through the assigned vice-president. However all final decisions in regards to the selection of the award will rest with the Recognition Committee.
  3. Requests from the Human Resources Department the names of individuals who have been at the University for more than 25 years. These names will be presented to the Executive Team by the assigned Vice-President.
  4. Proposes a keynote speaker(s) for the assembly to SMUSA Board for approval. Upon approval, arranges for speaker(s) to be booked for the day.
  5. Creates a schedule for the day which will be approved by the SMUSA board no later than one month prior to the event.
  6. Works with the Membership Chair to identify greeters from our general pool of volunteers
  7. Works with Marketing/Communications Committee to publicize the event.
  8. Acquires thank you gifts for presenters, keynote speaker(s), and others involved in producing the event.
  9. Works with the President’s Office in identifying a space for the luncheon, and then works with the Luncheon Chair in creating a lunch menu for the event.
  10. Coordinates the booking of the room in the Owen Arts Center as well as any audio/visual needs for the keynote speaker.
  11. Provides a written outline for all the speakers (besides the Keynote and President Turner), which should be reviewed by the Executive Team no later than two weeks prior to the event.
  12. Works with the assigned Vice-President and Executive Team in working with the University President’s schedule to ensure that he will be at the assembly.
  13. Will attend a meeting with the SMUSA President, President Elect, and assigned Vice-President to brief the President of the events surrounding the assembly.

Scholarships Chair

  1. Oversees committee to determine selection of scholarship recipients for the Caroline Jones Memorial Scholarship in the fall semester of each year. (Recipients must be selected no later than November 15th of each year.)
  2. Identifies, in conjunction with the SMU Financial Aid Office students who are eligible for the scholarship.
  3. Will provide selection criteria to the Executive Team so that a recommendation can be provided to the SMUSA board for approval.
  4. Establishes an application process and review committee to select the final recipients.
  5. Sets deadlines for submission/consideration.
  6. Receives the scholarship pool and determines recipients.
  7. After Recipients are selected by the committee, the chair will forward the recipients through their assigned vice-president to the Executive Team for feedback and then to the SMUSA Board for approval.
  8. Upon approval, recipients and Financial Aid Office are notified with an award letter.
  9. Invites the recipients to be guests of honor at a future SMUSA lunch which is coordinated with the Luncheon Chair. All complementary lunches must be approved by the Executive Team prior to any invitation being sent.
  10. Arranges for a recipient group photo with the Marketing and Communications Committee.
  11. Arranges for a story and bios to be written with the Marketing and Communications committee for each recipient to be posted in SMUSA communications (website, newsletter, SMU Forum News, etc.).

Silent Auction Chair

  1. Will oversee a committee that will implement the annual SMUSA Silent Auction each year.
  2. Will present an overall plan to the Executive Team before October 1st of each year. This plan should include all timelines including the official kickoff of the Silent Auction before March 1st of each year to be finalized at the President’s Picnic. This plan will also include the target amount of money that is planned on being raised. This target amount must be approved by the SMUSA Board.
  3. Will work with committee to identify potential sponsors and businesses that will donate items/services for auction and will need to identify no less than a 100 items for the silent auction.
  4. Will work the SMUSA Marketing and Communications Committee to publicize the silent auction.
  5. Will work with the SMUSA Webmaster in finding ways to take online bids and to develop a timeline of how this will work.
  6. Will work with the President Picnic Chair and committee to have the final bidding done at the event.
  7. Once the auction is over, will work with the SMUSA Treasurer and assigned vice-president in money collection.
  8. Works with Treasurer and assigned vice president to provide a final report to the Executive Team no later than one month following the President’s Picnic

Boulevard Chair

  1. Shall be in charge of all aspects of the tailgating tent, per our contract with the Athletic Department.
  2. Will work with committee to identify a theme and fun activity for every home game.
  3. Committee will be responsible for setup and cleanup of every home game.
  4. Books the boulevard tent for the season before August 1st of each year.
  5. Works with the Membership Chair to identify volunteers to help with the tent during each home game.
  6. Contacts the Athletic Marketing Department to pick up any marketing materials we are to have at our tent per our contract with the Athletic Department.
  7. Will work with the President Elect and assigned Vice-President to identify potential corporate sponsors for each boulevard tent.
  8. Will be responsible for all food, drinks, and necessary items to make the tent area functional and welcoming to all SMU staff members.
  9. Works with Marketing and Communications Committee to publicize each boulevard tent.
  10. Works closely with the Mustang Partners Chair as they will share space during tailgating.
  11. Will work with the assigned Vice-President and Executive Team to invite the President to tent during each home game.
  12. Will provide a preliminary plan to the Executive Team for feedback before August 1st of each year. The SMUSA board will approve the final plan,

Luncheon Chair

  1. Produces in coordination with their own committee and with other chairs and committees the 5 major luncheons that occur annually, as well as any scheduled thank you luncheons. All dates will be approved by the SMUSA board during the annual Summer Retreat.
  2. Coordinates the menu, linens, and table set-up with SMU Catering
  3. Acquires lunch reservations and turns in a final headcount to SMU Catering 72 hrs. prior to event.
  4. Receives luncheon payments and makes final deposit with Treasurer.
  5. Runs the SMUSA Gold Program, which allows attendees to prepay for all 5 luncheons (Kick-off, Talent Show, Holiday, Valentines, Staff Development Day).
  6. Creates name tags for attendees and table tents for reserved seats for special guests.
  7. Primary person responsible for the Kick-off Luncheon (September), Holiday Luncheon (December), Valentine’s Luncheon (February), and Tax Celebration Day (April).
  8. Acquires keynote speakers and entertainment (music, etc.) for lunches. (To be approved by the SMUSA Board.)
  9. Acquires door prizes for attendees.
  10. Creates themed center pieces for each table to be given away as prizes.
  11. Creates a theme for each lunch.
  12. Acquires thank you gifts for keynote speaker and others involved in the production.
  13. Works with Marketing and Communications Committee to publicize each event, send event reminders, and create a program for the event.
  14. Produces the annual SMUSA Bake Sale each year. (Solicits for donations of baked goods, arranges for set-up and sale, and works with Treasurer to deposit sales into scholarship /endowed accounts.

Membership Chair

  1. Coordinates all aspects of volunteer recruitment, selection, and retention.
  2. Works with the Marketing and Communications Chair to advertise SMUSA recruitment in both the fall and spring semesters
  3. Coordinates the selection and presentation of all internal SMUSA awards and recognitions. (internal is defined as SMUSA member of the year, Chair of the year, Committee of the year, etc. etc)
  4. Coordinates all SMUSA social events (i.e. Tax Day Celebration)
  5. Maintains the Volunteer/Committee Member interest form to provide contact information and assess the skills and talents of incoming volunteers.
  6. Maintains a general volunteer base and keeps a completed interest form on file for each committee member.
  7. Acts as the official liaison between the general volunteer base and the SMUSA Board.
  8. Coordinates, plans, and implements at least one general volunteer recruitment meeting each semester.
  9. Implements the SMUSA birthday plan as decided by the SMUSA Board at the Summer Retreat.
  10. Provides, in conjunction with SMUSA Executive Team, informational training for new volunteers in any general sessions during the year.

President Picnic Chair

  1. Produces, with the assistance of a committee, the annual President Picnic which is held on the date approved by the SMUSA Board during the annual Summer Retreat.
  2. Selects all events and activities (e.g. tug-of-war, mummy wrap, hat contest, fashion relay race, & water balloon toss) during the picnic. These events must be submitted to the Executive Team so a recommendation can be made to the SMUSA board for approval.
  3. Creates a schedule for the day which will be approved by the SMUSA Board no later than one month prior to the event.
  4. Works with the Membership Chair to identify volunteers from our general pool of volunteers to serve as greeters or assume other volunteer tasks such as set-up of each event, etc.
  5. Works with Marketing and Communications Committee to publicize the event.
  6. Works with the Executive Team and the President’s Office in identifying a space for the picnic, and then works with the Luncheon Chair in identifying a lunch menu for the event.
  7. Coordinates the booking of the space and any necessary items such as table, chairs, items for the annual games, etc. etc.
  8. Provides a written outline for all the speakers (besides the Keynote and President Turner), which should be reviewed by the Executive Team no later than two weeks prior to the event.
  9. Works with the assigned Vice-President and Executive Team in working with the President’s schedule to ensure that he will be at the picnic.
  10. Will attend a meeting with the SMUSA President, President Elect, and assigned Vice-President to brief the President of the events surrounding the picnic.
  11. The committee is responsible for all set-up and clean up for the event.
  12. Will work with the Silent Auction chair in regards to the annual silent auction.

Talent Show Chair

  1. Oversees a committee to produce the Staff Talent Show Event to occur on the date approved by the SMUSA Board during the annual Summer Retreat.
  2. Proposes and solicits talent (both performing and non-performing/display talent) of interest to SMU staff for the day.
  3. Creates a Talent Show Program in coordination with the Marketing & Communications Committee including: names of performers with bios and piece performed, names of display talent with bios, luncheon menu, booths/tables (for display talent).
  4. Acquires thank you gifts for talent and others involved in producing the event.
  5. Works with the Executive Team and assigned vice-president in greeting President Turner for any remarks he may give at the luncheon, if applicable).
  6. Coordinates the audio/visual needs for each performer and makes stage and room assignments with Hughes-Trigg Student Center, including booking any changing areas for costumes, warm up rooms, storage for boxes/packaging for large display items (using the ballrooms, pre-function area/lobby, forum, theater, promenade rooms, etc.)
  7. Arranges for a run-through or sounds check with performers prior to event.
  8. Oversees decorations that implement a theme for that day.
  9. Acquires door prizes to be awarded during Talent Show.
  10. Acquires a Master of Ceremonies to introduce each performer.
  11. Works with Luncheon Chair to select menu that matches theme for luncheon. (Note: participating talent will receive complimentary lunches depending on budget and approval from Executive Team).
  12. Takes down decorations and any arranged set-ups at the conclusion of the event with committee.
  13. Works with the Membership Chair in identifying greeters for the luncheon in coordination with the Luncheon Chair and committee.

Mustang Partners Chair

  1. Oversees a committee to accomplish Athletics volunteering throughout the year. (Includes ambassadorial/ushering responsibilities on game days at the stadium, coliseum, or on the Boulevard, as well as any additional staffing for Athletics sponsored tournaments and events as determined by the Athletics Contract.)
  2. Proposes volunteering schedule for the football and basketball seasons and determines, with SMU Athletics, the volunteering needs for that day as approved by the SMUSA/Athletics contract.)
  3. Attends a weekly SMU Athletics briefing meeting prior to game day and announces any changes to the impacted volunteers for that game.
  4. Conducts a regular Mustang Partners briefing meeting to train volunteers and provide them assignments prior to game day.
  5. Works with Boulevard Chair to provide a volunteer check-in point for Mustang Partners. Volunteer check-in includes a place to get water, meet other volunteers in the changing of shifts and responsibilities, obtain volunteer T-shirt/credentials needed to work that day, complimentary game tickets, and receive any instructions regarding assignment changes.
  6. Regulates the changing of shifts and reports absenteeism issues to Vice President for Programs, to be further discussed by the Executive Team.
  7. Plans a thank you luncheon for Mustang Partners with gifts. (To be coordinated with Luncheon Committee).
  8. Works with Marketing and Communications Committee to publicize the recruitment of volunteers.
  9. Works with Membership Chair on volunteer recruitment.

Fitness/Sports Chair

  1. Will coordinate all fitness/sports programs for SMUSA
  2. Presents no less then three (3) fitness/sports events in the fall and spring semesters. These events can be an intramural event, off campus sporting event, off campus organized events such as a 5k run, golf/bowling tournaments, etc.
  3. Presents a semester plan to the Executive Team by September 1st and January 10th of each year to Vice President. Vice-president acquires feedback from the Executive Team. (All events will need to be approved by the SMUSA Board.)
  4. Will provide a recommendation to the Executive Team in regards to any potential cost of each program and how we will offset these costs. (For example, we may charge a $15 fee per person to play in intramural softball.)
  5. Will work with the Human Resources Wellness Program for sponsorship and activity credits.

Planning Committee members

  1. Members are defined as anyone serving as a volunteer on a SMUSA committee.
  2. Committee members shall attend committee events and assist with other committee events as needed.
  3. The committee members shall assist with planning, promoting, producing and evaluating committee events.
  4. The committee members shall attend committee member training events.
  5. The committee members shall be a staff member with Southern Methodist University. Other volunteers (such as family of committee members) can assist in-directly or act as a general volunteer.
  6. Completes an interest form to be kept on file with the Membership Committee in order to be recognized as a committee member.
  7. Adheres to the expectations and attendance policy set forth by each committee chair.
  8. Submits delegated items from Chair for approval, and if needed, it will be relayed to SMUSA Board and/or Executive Team.

General Volunteers

  1. General volunteers will work the specified number of shifts at many of the association programs/events
  2. Shifts may include activities such as decorating, publicity distribution, ushering, greeting, set-up, and clean-up/take-down.

SMUSA Board

  1. Includes President (non-voting, unless a tie must be broken), President-Elect, Past-President/Staff Forum Chair, Vice President-Development, Vice President-Programs, Treasurer, Director of Administration, Vice President-Marketing and Communications, and each committee chair.
  2. Meets regularly (at least monthly) to discuss and approve various activities of the Staff Association.
  3. Attends the annual Summer Retreat and participates in the planning process for the year.
  4. Approves all committee positions and committee members.
  5. Supports and participates in the volunteer recruitment process with the Membership Chair.
  6. Assists in conducting relevant training or providing job-related information to incoming Chairs, Committee Members, general volunteers, and other incoming officers.
  7. Attends as many SMUSA activities as possible during the year in support of the association and fellow officers, chairs, committees, and volunteers.

SMUSA Executive Team

  1. Includes President, President-Elect, Past-President/Staff Forum Chair, Vice President-Development, Vice President-Programs, Treasurer, Director of Administration, and Director of Marketing and Communications.
  2. Meets regularly (perhaps weekly) to discuss various activities of the Staff Association and items to be submitted for approval to the SMUSA Board.
  3. Coordinates with SMUSA President & Past-President in the effort to handle Staff Association Issues (use of Staff Forum, etc.).
  4. Provides research and background information to assist in the decision-making process for the SMUSA Board.
  5. Attends the annual Summer Retreat and participates in the planning process for the year.
  6. Supports and participates in the volunteer recruitment process with the Membership Chair.
  7. Assists in conducting relevant training or providing job-related information to incoming Chairs, Committee Members, general volunteers, and other incoming officers.
  8. Attends as many SMUSA activities as possible during the year in support of the association and fellow officers, chairs, committees, and volunteers.