Responsibilities of all Committee Chairs

On a weekly basis, all Committee Chairs shall attend weekly Student Foundation Board meetings on Wednesdays at 3:30 p.m., general member meetings on Thursdays at 5 p.m., and a one-on-one meeting with a Vice-President of Programming.  In addition, the Committee Chair shall maintain two scheduled office hours each week.  Committee Chairs shall also preside over all assigned committee meetings.   Lastly, a Committee Chair will plan budget in conjunction with the Director of Finance, President, and Student Foundation advisor.   The following is a more detailed description of the individual Committee Chair positions:

Ambassadors works with the Student Foundation Ambassadors to represent the students of SMU to faculty, alumni, and guests of the university.  Guided by professionalism, accountability, and integrity, the SF Ambassadors ensure that the SMU student body is well represented at key university events such as the Doak Walker Awards Banquet, Distinguished Alumni Awards, Medal of Freedom presentations, and receptions given by the President of the University.
 
Campus Events is responsible for programming two of SMU’s most exciting all-campus events: Celebration of Lights and Mane Event. Celebration of Lights brings together students, faculty, staff, and community members during the winter holiday season.  Mane Event is an outdoor spring event that unites the campus for a day filled with music, games, food, and more.
 
Development performs key functions in securing corporate sponsorships and donations for all Student Foundation events.  Vital to the success of all Student Foundation events, the Development committee contacts various organization and corporations to obtain donations such as monetary contributions, food items, Homecoming baskets, and gift certificates.
 
Family Weekend is responsible for all aspects of SMU’s Family Weekend held each fall.  Events such as the Mothers’ Club Luncheon, Dads’ Club Barbeque, Student Talent Show, Educational Sessions, Open Houses, and tailgating on Bishop Boulevard before the football game are all orchestrated by students to welcome families to the SMU campus.

Homecoming works in cooperation with the SMU Alumni Association to plan a week-long schedule of activities that cater to students and alumni alike.  Homecoming week events include a campus-wide Community Service Day, Rock the Vote, parade float building, and King and Queen elections that all lead up to the big Homecoming game.
 
Membership is responsible for the organization’s recruitment and retention of general members, committee coordinators, and board members.  The committee also works to recognize outstanding leadership and commitment amongst the general membership, coordinate social events for the organization, and provide weekly themes for the Student Foundation meetings.

Tate provides, coordinates, and carries out the duties of the ushers for all Tate Series lectures.  Widely regarded as one of the country's finest platforms for distinguished and engaging discussions, the Tate Lecture Series provides unique opportunities for student interaction, faculty discourse and community debate with both emerging voices as well as leading figures in their fields.

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President is responsible for the communication relative to the Student Foundation Board with students, staff, faculty, administrators, and Friends of Student Foundation. The President presides over the executive committee, Student Foundation Board, and Student Foundation general meetings.

Vice-President of Programming both preside and assist four Student Foundation Chair Members. These include the Campus Events Chair, Development Chair, Family Weekend Chair, Homecoming Chair, Marketing Chair, Membership Chair, Tate Lecture Series Chair, and University Advancement Chair.

Director of Administration assists with all of the administrative needs of Student Foundation. The Director of Administration is responsible for recording and disseminating meeting minutes as well as being responsible for all official communications and correspondence. The Director of Administration is in charge of the Student Foundation Webpage and controlling web activity. (Tech savvy applicants with knowledge of web design a plus, but not necessary. Appropriate training will be provided).

Director of Finance will work with individual programming Vice-Presidents and Chairs to develop and manage the committee’s budgets. The Director of Finance shall manage the Student Foundation budget in conjunction with the advisor.

Vice-President(s) of Programming

1. The Vice-President (s) of Programming shall fill in for President as directed by the President.
2. The Vice-President (s) of Programming sits on the Executive Committee and Student Foundation Board and shall preside over the meetings in the absence of the President.
3. The Vice-President (s) of Programming shall maintain three scheduled office hours each week as stated in the bylaws.
4. The Vice-President (s) of Programming shall coordinate fall and spring training/planning retreats.
5. The Vice-President (s) of Programming shall coordinate and approve, in conjunction with the Public Relations chair, all publicity for Student Foundation
6. The Vice-President (s) of Programming shall serve as a resource on Student Foundation issues to committee chairs.
7. The Vice-President (s) of Programming shall meet individually with committee chairs on a weekly basis.
8. The Vice-President (s) of Programming shall assume other duties as assigned.
9. The Vice-President (s) of Programming shall organize and monitor assessment and evaluation efforts.
10. In the event that a committee chair position is vacant, the Vice-President (s) of Programming shall be acting committee chair until a replacement is recommended by the Executive Committee and appointed by the Student Foundation Board.

Director of Finance

1. The Director of Finance shall meet with Student Foundation Advisor on a weekly basis.
2. The Director of Finance shall work with the individual committee chairs to develop and manage the committee’s budgets.
3. The Director of Finance shall manage the Student Foundation budget in conjunction with the advisor(s).
4. The Director of Finance shall attend weekly Student Foundation Board meetings, Executive Committee meetings, and General Member meetings.
5. The Director of Finance shall attend fall and spring training/planning retreats and lead a training session in regards to the Student Foundation budget.
6. The Director of Finance shall maintain three-scheduled office hours each week as stated in the bylaws.
7. The Director of Finance shall assume other duties as assigned.
8. The Director of Finance shall assist with budget oversight under guidance of the Student Foundation Advisor.

Committee Chair(s)

1. The Committee Chair(s) shall preside over all assigned committee meetings.
2. The Committee Chair(s) shall work with the Membership committee for new members for his/her assigned committee.
3. The Committee Chair(s) shall sit on the Student Foundation Board and attend weekly Student Foundation Board meetings and General meetings.
4. The Committee Chair(s) shall be the spokesperson for his/her assigned committee.
5. The Committee Chair(s) shall be responsible for their committee budget in conjunction with the Director of Finance, President, and with the guidance of the Student Foundation advisor.
6. The Committee Chairs(s) shall meet with assigned staff advisor(s) and/or the President or the Vice-President(s) of Programming on regular basis.
7. The Committee Chair(s) shall coordinate committee planning, publicity and event implementation.
8. The Committee Chair(s) shall attend mandatory training and planning retreats each semester.
9. The Committee Chair(s) shall maintain three scheduled office hours each week as stated in the by-laws.
10. The Committee Chair(s) shall assume other duties as assigned.
11. The Committee Chair(s) will hold interviews, in conjunction with their assigned Vice-President of Programming, and provide a recommendation to the Student Foundation Board for all Vice-President and Coordinator positions.