In the last two years SMU has disposed of 23,073 lbs of hazardous materials.

 REGISTRATION FOR EVENTS
HELD IN GREEK HOUSES

 

REQUEST FOR EVENTS IN GREEK HOUSES

Before completing this form, read the list of guidelines for request of events in a Fraternity or Sorority house.  If the event is approved, the sponsoring organization/s is/are responsible for the event and for adherence to the policies and rules of SMU and the City of University Park.  Further understand that violations of University, city or state policies or laws may result in referral of the group to Judicial Affairs.  The request for an event must be submitted to the Student Activities Center at least two weeks prior to the event.

Name of Sponsoring Organization(s) _____________________________________________________________

Contact Person _________________________________________________________________________________

Address of Contact Person ______________________________________________________________________

E-Mail Address ______________________________             Mobile Phone ____________________________________

Event Information

Title or Theme of Event _________________________________________________________________________

Date planned:  _____________________________  Expected Attendance: ______________________________

Location _______________________________________________________________________________________

Will any part of the event be outdoors? ___________________________________________________________

Purpose of Event_______________________________________________________________________________

_______________________________________________________________________________________________

Are you requesting that alcohol be served at this event?            Yes �                      No �

Time of event (alcohol service will be approved for 2 hours only) ____________________________________

How will guests be invited to the event(s) ________________________________________________________

_______________________________________________________________________________________________

Will there be non-students attending this event?          Yes �                      No �

Will there be live entertainment/amplified sound?         Yes �                      No �

Will this event be advertised?                                           Yes �                      No �

If yes, how advertised?  _________________________________________________________________________

_______________________________________________________________________________________________

• We understand that as sponsor(s) of this activity, we are accepting responsibility for the persons, actions, and activities associated with the event.
• We also understand that this form is solely to facilitate administrative procedures and in no manner does it represent endorsement or support of the described activities by the University or its employees.
• I have carefully read, fully understand, and agree to abide by the policies pertinent to this request.

Signature of Chapter President                                                                                          Date

Signature of Chapter Risk Management Chair                                                                Date

Signature of Residence Life & Student Housing Representative                                Date

Boaz Hall, 214-768-2407

q       Fire Safety/Decoration Plan Submitted to RLSH                            Initial __________________

q       Deposit Submitted (if necessary)                                                      Initial __________________

Student Activities Center Representative                                                                       Date

300 Hughes-Trigg Student Center, 214-768-4400

Guidelines for Greek House Decorations

For additional information, visit http://www.smu.edu/riskmgmt/fire-safety/greek-houses.asp

A. Decorative Materials for House Decorations

In general, the guidelines for approved and prohibited materials for house decorations are outlined in the subsection, "DECORATIVE MATERIALS" of these regulations. Those materials not listed, and the manner of display of all materials shall be evaluated at the time of a fire/safety inspection of the house decorations to determine if they are compatible with these regulations and the Uniform Building and Fire Codes. Also, please refer to the Student Handbook and the RLSH Fire Safety Brochure.

B. Exit-ways

The following listed requirements represent general guidelines for maintaining acceptable exits and exit-ways for events:

• No person shall at any time place an encumbrance of any kind before or upon any fire escape, balcony, or ladder intended as a means of escape from fire.
• No person shall place, store or keep, or permit to be placed, stored or kept on or
  under or at the bottom of any exit stairway, inside or outside, exit hallway, elevator or other means of egress, any materials the presence or the burning of which would obstruct or render hazardous, egress of persons from the building.
• All doors in or leading to required exit ways shall be kept unlocked at all times when the building or floor area served thereby is occupied.
• In rooms accommodating more than 50, required exit doorways, other than those normally used for entrance, shall be plainly marked by approved lighted exit signs, sufficiently illuminated when the floor area is occupied, to be readily distinguished. Where the exit doorways are not visible from all locations in public corridors, directional signs, as required by the Life Safety Code 101 and University Park Fire Marshal's office, shall be placed on walls or otherwise displayed in conspicuous locations to direct occupants to exit doorways.
• Required stairways, hallways, and other means of egress, including exterior open spaces to or through which exit ways lead, shall be adequately lighted at all times that the building served thereby is occupied.
• It is unlawful to block open any stairway enclosure door which leads to or from a floor of the building, and which by law is required to be self-closing.

C. Aisles

In each room where chairs, or tables and chairs are used, the arrangement shall be such a way to allow a clear path to each exit doorway. Aisles leading directly to exit doorways shall have not less than 36 inches clear width which shall not be obstructed by chairs, tables, or any other objects. The use of tunnels, chutes, etc. within a room space. corridor, or stairway for access, entrance, or exit purposes is prohibited.

D. Number of Occupants Permitted

The maximum number of occupants permitted shall be determined by the capacity of the exit ways provided. Determinations of this nature shall be made by the University Park Fire Marshal's office.

E. Fire Control

All fire protection equipment shall be in working order and shall be visible and convenient at all times. This shall include extinguishers, hoses, alarm boxes, etc. Sufficient extinguishers shall be provided to protect areas in accordance with University Park codes.

F. Electrical

All controls, lights, appliances, or other electrical equipment used as a part of or in conjunction with decorations shall be installed in an approved manner and all wiring shall be of sufficient capacity to safely conduct the required power supply loads.

G. Open Flames

The use of unguarded fires or flames in fireplace, candles or other forms shall not be permitted. Candles are not permitted in fraternity or sorority houses.

These regulations listed may be considered as general requirements, however, additional requirements may be made by inspectors from the SMU Fire Safety Division, determined by the circumstances involved in individual events (see "INSPECTION OF HOUSE DECORATIONS").