All events held
in Greek Houses that involve persons other than members of the group occupying
the house must be registered with Student Activities and Residence Life & Student Housing two weeks
preceding the event. (For weekend events, the registrations should be
registered by 5 PM Friday, 2 weeks prior). Groups will register their events
on the “Events Held in Greek Houses” form (form on back) available in the
Student Activities Center.
Events that will involve decorating the chapter house, the chapter must
submit a detailed fire safety plan to RLSH when obtaining a signature. This
plan should include a description of the decorations and materials that will
be used. It’s important to submit this plan before purchasing any
materials, to ensure that your plan and materials will adhere to fire safety
guidelines (attached, for you to keep)! For extensive decorations (Halloween
parties, Christmas/Winter parties, and large spring events) a $500 security
deposit will be required.
The Coordinator of Student Activities and Greek Affairs, in
consultation with the SMU Police Department, will determine whether or not the
sponsoring group will need to have SMU Police Department Officers present at
the event. If it is determined that officers will be needed, the Coordinator
and the SMU Police Department will determine the number of officers. Groups
will be charged $30 per hour per officer at a minimum of four hours per event. Groups will be required to present a check made payable to SMU
Police Department at the time of registration. If it is determined
that officers are not necessary, the check will be returned. Events with an
anticipated attendance of 100 or less will require one officer ($120). Events
over 100 persons will require two officers ($240). Events with an anticipated
attendance of over 200 will be evaluated on a case-by-case basis, but group
should present a check for two officers at the time of registration.
Once all required signatures have been obtained, submit form to Student
Activities, 300 Hughes-Trigg Student Center.
Following
is a list of events that do notneed to be registered; however, if any of the
listed events will last past 10:00pm or involve a band or live
entertainment, or will have alcoholic beverages present, they must be registered.
Share