• NOT REVIEWED (Default)
  Allows for grade input
• APPROVED
  Use when Roster is ready to be posted
• READY FOR REVIEW
  Do No Use; does not allow for grade input
   

Entering Your Grades

Approved Status

If you are ready to enter grades for all the students on your Grade Roster:

• Enter all of your grades.
• Click the green SAVE button.
• Go to the "Approval Status" box, and change to "Approved."
• Click SAVE again and exit the roster.

Not Reviewed Status

If you are ready to enter some of your grades, but not all grades:

• Enter the grades you want posted.
• Click the "Partial Post" checkbox and then click SAVE.
• Do not change the "Approval Status" box. It should remain at the "Not Reviewed" status. This leaves your grade boxes open and available for you to enter your remaining grades when you are ready.

NOTE: Access.SMU 9.0 allows you to use the Partial Post option multiple times!

When returning to your Roster to enter the remainder of your grades:

• Enter remaining grades.
• Click the green SAVE button.
• Change APPROVAL STATUS BOX to APPROVED.
• Click SAVE again and exit the roster. You are finished with this roster.
   

Things to Remember

When are my grades due?

• Grades are due 48 hours after the final exam for each course section. (For example, if you teach three sections of ENGL 1301, then you have three different due dates. Each course section has its own 48 hour deadline.) .

How do I know if I have a graduating candidate in my class?

• The * that appears on the left side of a student’s name on your grade roster denotes a graduating candidate.

If I see a “W” in the grade box of a student on my roster, do I still have to put in a grade?

• No. A grade of “W” in the grade box means the student has dropped or withdrawn from your course and no further action needs to be taken by you to enter a grade.

When the grades are recorded on the student’s record, the status will change to POSTED. Once the status is POSTED, you will no longer be able to change any of the grades on the roster. You will need to send in a "Request for Change of Grade" form.
 

Note for Undergraduate Instructors Only

If you are going to give a grade of Incomplete (“I”):

1. File an Incomplete Agreement with the Registrar’s Office within 45 days or the grade will be changed to an “F” when the first Grade Lapse Process runs.
2. Incomplete Agreements must be signed by the Course Dean.
3. Incomplete Agreements should have a completion deadline date filled in or the maximum time of 12 months given to UG students will be applied.

** Incomplete Agreement forms may be obtained from your Dean’s Office, the Registrar’s Office, or may be downloaded and printed from the Registrar’s Webpage on Access.SMU Forms Library.
 

Grade Posting Schedule

Click Here.