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Southern Methodist University Enrollment Services University Registrar End of Term (Final) Grading
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End of Term (Final) Grading |
Final Grade Roster - Approval Status Box

- NOT REVIEWED (Default)
Allows for grade input
- APPROVED
Use when Roster is ready to be posted
- READY FOR REVIEW
Do No Use; does not allow for grade input
Entering Your Grades
Approved
Status
If you are ready to enter grades for all
the students on your Grade Roster:
- Enter all of your grades.
- Click the green SAVE button.
- Go to the "Approval Status" box,
and change to "Approved."
- Click SAVE again and exit the roster.
Not Reviewed
Status
If you are ready to enter some of your
grades, but not all grades:
- Enter the grades you want posted.
- Click the "Partial Post" checkbox
and then click SAVE.
- Do not change the "Approval Status" box.
It should remain at the "Not Reviewed" status. This leaves your grade
boxes open and available for you to enter your remaining grades when you
are ready.
NOTE: Access.SMU 9.0 allows you to use the Partial Post option multiple times!
When returning to your Roster to enter the remainder of your grades:
- Enter remaining grades.
- Click the green SAVE button.
- Change APPROVAL STATUS BOX to APPROVED.
- Click SAVE again and exit the roster. You
are finished with this roster.
Things to Remember
When are my grades due?
- Grades are due 48 hours after the final
exam for each course section. (For example, if you teach three sections of ENGL 1301, then you have three different due dates. Each course section has its own 48 hour deadline.) .
How do I know if I have a graduating
candidate in my class?
- The * that appears on the left side of
a student’s name on your grade roster denotes a graduating candidate.
If I see a “W” in the grade box of a student
on my roster, do I still have to put in a grade?
- No. A grade of “W” in the grade box
means the student has dropped or withdrawn from your course and no
further action needs to be taken by you to enter a grade.
When the grades are recorded on the
student’s record, the status will change to POSTED. Once the status is
POSTED, you will no longer be able to change any of the grades on the
roster. You will need to send in a "Request for Change of Grade" form.
Note for Undergraduate Instructors Only
If you are going to give a grade of
Incomplete (“I”):
- File an Incomplete Agreement with the
Registrar’s Office within 45 days or the grade will be changed to an “F”
when the first Grade Lapse Process runs.
- Incomplete Agreements must be signed by
the Course Dean.
- Incomplete Agreements should have a
completion deadline date filled in or the maximum time of 12 months
given to UG students will be applied.
** Incomplete Agreement forms may be
obtained from your Dean’s Office, the Registrar’s Office, or may be
downloaded and printed from the Registrar’s Webpage on Access.SMU Forms
Library.
Grade Posting Schedule
Click Here.
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