What
are Education Records?
With certain
exceptions, an education record is any record (1) directly related
to a student (i.e. contains information from which a student can be
personally identified) and (2) maintained by the university. A
student has the right of access to these records. Education records
include any records in whatever medium (handwritten, print, magnetic
tape, film, diskette, etc.) in the possession of any
school official. This includes transcripts or other records obtained
from a school in which a student was previously enrolled.
What is not included in an
Education Record?
v
Sole Possession records
or private notes held by
school officials that are not accessible or released to other personnel.
Any note that is made in conjunction with a student or other
school official is not a sole possession record.
Sharing the notes with another person, or placing them in an
area where they can be viewed by others, makes them “education
records” and subject to FERPA.
v
Law enforcement
or
campus security
records
that are solely for law
enforcement purposes and maintained solely by the law
enforcement unit.
v
Employment records
relating to individuals who are
employed by the institution (unless contingent upon attendance).
v
Medical records
relating to treatment
provided by a physician, psychiatrist, psychologist, or other
recognized professional or paraprofessional and disclosed only
to individuals providing treatment.
v
Alumni records
of an
institution that contain only information about an individual
obtained after that person is no longer a student at that
institution.
Contact Information for Education Records:
|
Types of Records |
Office |
Contact Information |
| Academic Advisement |
Dedman College
Advising Center |
108 Clements Hall, Tel: 214-768-2291 |
|
Dedman
College Records ( Upper Level) |
214 Dallas Hall, e-mail:
dcrecords@smu.edu, Tel: 214-768-2298 |
|
UG Cox (BBA) |
252 Maguire, e-mail:
bbaadvising@cox.smu.edu
Tel: 214-768-3195 |
|
UG Meadows |
202 Umphrey Lee Center, Tel: 214.768.2754
|
|
UG
Engineering |
Embrey building Tel: 214-768-3039 |
|
Graduate Meadows |
1150 Owen Arts Center, Tel: 214.768.3765 |
|
MBA Student
Services |
125 Fincher, e-mail:
gradcox@cox.smu.edu
Tel: 214-768-2609 |
|
GR Engineering |
Embrey building Tel: 214-768-1456 |
|
Dedman LAW |
125 Storey Hall, e-mail:
lawregis@smu.edu, Tel: 214-768-2098 |
|
Theology |
215 Kirby Hall, Tel: 214.768.2152 |
|
Caldwell Simmons
school of Education & Human Development |
6410 N. Ownby, Tel: 214-768-1012 |
|
Guildhall (HART eCenter) |
SMU-in-Plano, 5232 Tennyson Parkway
e-mail:
ecenter@smu.edu, Tel:214- 768-4278 |
| Academic Records |
University Registrar |
Laura Lee Blanton Student Services Building
e-mail:
enrol_serv@smu.edu, Tel:214-768-3417 |
|
Athletics |
Director of
Compliance |
316 Loyd Center, Tel: 214-768-1650 |
|
Disciplinary, Student Conduct |
Dean of
Student Life |
302 Hughes-Trigg Student Center, Tel:214-768-4563
|
|
Disabilities |
Persons with
Disabilities |
220 Memorial Health Center, Tel: 214-768-4557 |
|
Financial Aid |
Financial Aid |
Laura Lee Blanton Student Services Building
e-mail:
enrol_serv@smu.edu, Tel:214-768-3417 |
|
Student Financials |
Student Financials
|
Laura Lee Blanton Student Services Building
e-mail:
enrol_serv@smu.edu,
Tel:214-768-3417 |
|
Student Housing |
Housing |
Boaz Hall, 3058 SMU BLVD.
e-mail:
housing@smu.edu, Tel: 214-768-2407 |
|
