To Apply for Graduation:
Applications for Candidacy to
Graduate are available through your school of record. Please contact your graduation adviser. Beginning with May 2013 graduation, students will apply for graduation online through the Student Center on Access.SMU. You will be contacted by your school of record informing you that you are eligible to apply for graduation. You will receive this notification in October 2012.
Last date to file for August 2012 graduation - June 5, 2012
Last date to file for December 2012 graduation - August 24, 2012
Last date to file for May 2013 graduation - January 25, 2013
Beginning Fall 2011 a $70 late fee will be
applied to a studentís account when the Registrarís Office receives an
Application for Candidacy to Graduate (ACG) after the conferral date noted
in the SMU academic catalog. The above fee will be in addition to the
standard $45 Apply to Graduate Fee assessed to all graduation candidates.
**Students in the Master of Arts in Dispute Resolution or Master of Science in Counseling
programs should contact SMU-in-Plano for filing dates.**
Degree Certification and Apostille
International companies or institutions may require a certified copy of a
diploma for the purpose of employment or to attend educational institutions.
The University Registrarís Office can assist you in obtaining the degree
certifications. SMU degree certifications are accepted both domestically and internationally.
If you have in your possession your diploma:
You may bring your diploma to the
University Registrar's Office located in the Laura Lee Blanton Building, Room 101 (Student
Records and Student Accounts). The University Registrarís Office will provide a set of
three notarized copies of your diploma for a fee of fifteen dollars
($15.00). The documents include the signature of the Associate Registrar, the
Notaryís seal, signature, and expiration date of the Notary.
If you do not have access to your diploma or itís no longer available:
A replacement diploma will need to be
ordered through the University Registrarís Office. It may take 3-4 weeks for the
new diploma to arrive. Please complete the
Replacement Diploma Request form and
return with payment (check, money order or credit card). For faster
processing, you may fax the
Replacement Diploma Request form with your credit card information. Once the
University Registrarís Office has received your diploma, we will then begin the
degree certification process.
The Apostille seal is affixed to the documents
by the Secretary of Stateís Office in Austin, Texas. For the mailing address and
price information for the Apostille, please contact the
Secretary of State Office.
Once the certifications have been processed and notarized by the University Registrarís
Office, the following options are available for obtaining the Apostille:
For additional assistance please contact Jackie Wilborn, Manager of Diploma
Services at email@example.com or
A student may request a name change on his/her diploma provided it meets the
University requirements as stated below.
The name that will appear on the
graduate's diploma will be selected from the following:
The name printed on the SMU diploma
reflects the legal name listed in ACCESS.SMU.
The "Primary" name in ACCESS.SMU is
the field which will be used to print on the diploma.
The "Preferred" name is not an
option to be printed on the diploma.
The "Degree" name can include the following:
With the exceptions above, first and last
name changes cannot be removed, altered, or printed on a diploma without
proper documentation that the name change has legally occurred. This is
verified via the social security number (SSN) or a valid passport.
A first name may be shortened to an initial
(e.g. Larry is now "L").
An initial can be expanded (e.g., J is now
A middle name can be added that is not
currently listed in ACCESS.SMU (e.g., John Doe is now John "Michael"
A student should provide either an
original Social Security Card (or the form issued by the Social Security
Administration verifying that application has been made) or a valid
passport. A student may take either document to the University Registrar and
a copy will be made. The original document will immediately be returned to
The University Registrar is located in the
Laura Blanton Student Services Bldg., Room 101, 6185 Airline Rd.
Office hours are as follows:
Monday, Tuesday, Thursday, Friday - 9:00
a.m. to 4:00 p.m.
Wednesday - 10:00 a.m. to 4:00 p.m.
A student may also mail a notarized copy of
the social security card. The notary stamp must be visible.
Southern Methodist University
PO Box 750181
Dallas, TX 75275-0181
The minimum graduation honors GPA's are announced in October for each academic
year. The minimum GPA's represent the top 5 percent, 10 percent, and 15
percent in the five undergraduate schools Ė Cox, Dedman (including Evening
Studies), Lyle, Meadows, and Simmons.
May 2013 diplomas will be distributed during the diploma presentation ceremonies on Saturday, May 18, 2013. Diplomas not picked up during the
ceremonies will be returned to the University Registrar's Office. Students may pick up diplomas on May 23 from the University Registrar's
Office located in the Laura Lee Blanton Building, Room 101. All remaining diplomas will be mailed to the home address listed for the student.
Please make sure to check Access.SMU to verify you have a correct address listed.
NOTE: Candidates who owe money to the University may not receive their diploma until their account has been cleared.
Diploma Information and
Diplomas contain the graduate's name, degree name,
conferral date, signature of the academic Dean(s), and the officials
who are currently in office.
Majors are not printed on the diplomas.
However, a diploma with majors printed is available for purchase.
(See Replacement Diploma below)
Diplomas are printed in the two sizes below:
Undergraduate diplomas are 8 Ĺ x 11.
Graduate and Professional diplomas are 11 x 14.
Graduation candidates who successfully complete degree requirements are
awarded degrees through their academic school of record. The University
Registrar orders diplomas at the conclusion of each academic term. With the
exception of May candidates, diplomas are mailed directly from the vendor to
the candidateís address that is provided in ACCESS.SMU. Students are
notified via e-mail when their diplomas have been shipped.
You may request an additional copy of your diploma by completing the
Replacement Diploma Request Form and returning it with payment. If you
wish to have your major printed on a replacement copy, this option is
available for an additional fee. (See section entitled Fees on the
Replacement Diploma Request form).
The form may be returned:
In person: Laura Lee Blanton Building,
Room 101 (Student Records and Student Accounts)
By mail: Southern Methodist University, University Registrar,
PO Box 750181, Dallas, TX 75275-0181)
By fax: (214)768-2507
This information is also located on the
Replacement Diploma Request form.
The University Registrarís Office is open from 9am-4pm M,T,Th, Fri.; Wed. from