Whether you want a large reception on the plaza with views of Santiago Calatrava’s sculpture Wave or a formal dinner party in the uniquely oval-shaped Gene and Jerry Jones Great Hall, the Museum provides striking and sophisticated settings for events of all kinds. The intimate Algur H. Meadows Founder’s Room is an available space that is conducive to small board meetings, private dinners, and receptions. For panel discussions, film screenings, and lectures, there is the Bob and Jean Smith Auditorium, which is equipped with the latest audio-visual technology. Our events and food service manager, Marin Fiske-Rankin, is here to make your event experience seamless and stress-free.

Membership
Museum membership at the Ribera Patron category ($500) or above is required for anyone wanting to rent space in the museum with the exception of non-profit groups. Membership at the Fortuny Angel category ($2500) includes an annual complimentary one-time use of the Jones Great Hall and the Founder’s Room. For more details, please contact the membership office at 214.768.2765 or at museummembership@smu.edu.

Corporate Memberships
The Meadows Museum welcomes the support and participation of the business community, therefore four levels of membership are offered to provide special access to the Museum along with significant benefits for employees, clients, and business associates. Benefits include event opportunities, free passes to Museum and exhibitions, executive memberships, and much more. For more details, please contact the membership office by calling 214.768.2765.

Fall events and weddings (late August-November)
Fall events and weddings will not be booked until SMU has released its football schedule for the year as no events will be booked on days with home games. This can happen as late as March; please check the SMU homepage for the schedule.

Catering Information
A professional, museum-approved caterer must be employed for any food or beverage service in the Museum. The caterer is responsible for set-up and break down of all chairs and tables and the clearing and removal of all garbage, equipment, surplus food, and decorations immediately following the event. Deliveries and pick-ups must be arranged with the Events and Food Service Manager by calling 214.768.4771.

Food and Beverage
Food and beverages are allowed in the following areas: Jones Great Hall, Founder's Room, Seminar Room, and the South Lobby.

Alcohol
Due to university regulations, only wine, beer and champagne may be served in the museum. Kegs are not allowed. Cash bars are not allowed and alcohol may not be self-serve. A TABC licensed person must pour and serve alcohol. Service is allowed for two hours for a reception and three hours for a reception and dinner combined. On weekdays alcohol can only be served after 4 p.m. Any event during which alcohol is served must obtain permission from VP of Student Affairs. The Events and Food Service Manager will process the appropriate documentation and advise the client if the approval is denied.

Decorations/Flowers/Music
The Events and Food Service Manager must approve decorations, flowers, and music. Candles (including votives), oil lamps, and other open flames are not allowed anywhere in the museum. Helium balloons are not permitted inside the museum. Glitter, sequins, confetti, fake snow, etc. are not allowed. Fresh flowers must be arranged before delivery and must be of “museum quality” (i.e. sprayed for bugs). Live, amplified music is allowed during non-operating hours only.

Promotional/Printed Materials
The event manager needs to approve (for technical and factual accuracy) any promotional materials produced for the event that reference the Meadows Museum (including invitations, programs, press releases, etc.).

Outside Vendors/Rentals
All outside vendors (caterers, rental companies, bands, valet parkers, etc.) must submit a certificate of liability insurance to the Events and Food Service Manager. This certificate will be kept on file with SMU’s Risk Management office and is good for one year. All deliveries will not be accepted before 1 p.m. for an evening event. All deliveries must be made to the security entrance located on the SE corner of the Meadows Museum.

Equipment
Included in the rental rate is the use of (11) 72” round tables. Other equipment is available for a fee. 200 Banquet chairs are available for $2.50 per chair. Microphone and Podium are available for $25.

Parking
There are 110 parking spaces in the garage under the museum dedicated to visitors only. Parking is complimentary for users; however, spaces cannot be guaranteed. Valet parking is permitted, but must be arranged by the client. Jack Boles Service is the preferred valet parking vendor and can be reached at 214.871.3660.

Contracts/Deposits/Payments
A requested date will be held 10 business days, by the end of which the Meadows Museum requires a signed contract and deposit. If a signed contract and deposit have not been received, the date will be released. A 30% deposit and proof of museum membership are required upon the return of the contract. The deposit is 100% refundable if your event is cancelled more than 90 days before the scheduled date, 50% refundable if cancelled 30-90 days prior and not refundable if cancelled less than 30 days prior to the event date.

Insurance
SMU requires all outside users to provide a certificate of public liability and property damage insurance in the amount of $1,000,000 for your event. Specific requirements are listed in the contract. The University provides a program (TULIP) for individuals to meet this requirement.

Security and Management
Security and Management charges will apply to weekends and events that begin or end outside of museum public hours.

Limitations
The Meadows Museum is a smoke-free facility. Tobacco products are not permitted anywhere inside the building.

Contact
Marin Fiske-Rankin, Events & Food Service Manager - mfiske@smu.edu
214.768.4771.

The Museum cannot host fundraising events for other organizations.

Museum Public Hours:
Tuesday, Wednesday, Friday 10 a.m.-5 p.m.
Thursday, 10 a.m.-9 p.m.
Saturday 10 a.m.-5 p.m.

Monday CLOSED