WEAVEonline is a system for managing Institutional Effectiveness reporting. This the system used to enter the annual Institutional Effectiveness reports. To access the WEAVEonline system, click on the button above. You must have your log-on ID and password to use the WEAVE system. NOTE: If you bookmark WEAVEonline, be sure you bookmark the log-in page, and not a page after you have logged in to the system. If you do the latter, the system will not recognize you as an SMU user. Your log-in screen should say "Welcome, Southern Methodist University WEAVEonline user. Please login". If it doesn't, you're in the wrong place and what you enter won't be saved and maintained.
How to see
what you have entered in 4.5:
a) Log-in to 4.5
b) Click on the Reports tab at the top of the page
c) Under 1: Select cycle, select the cycle you want to see what you entered
d) Under 2: Select a Report, go to the first area, "User Reports", Select "Detailed Assessment Report"
e) Under 3: Select one or more entities, pick the unit or units you want a report for. If you pick "All entities to which I have access" the default choice, be careful, you may get a lot more than you planned on. If you have access to more than a few units, you should choose "Selected entities (see choices)" and pick only those you want to see reports on.
f) Click Run
g) Your report should run, if it doesn't, and you get cycled back to the page you were just on, look at the bar at top of the page of your browser where it might tell you that pop-ups were blocked. Click on the bar and tell it you will allow pop-ups from this site. Click Run again, and your report should run. If this doesn't work, please let John know.
Resource publications from the IR Office
Click here for a WEAVE Flowchart for a diagram of how WEAVEonline works
WEAVEonline DOCUMENT REPOSITORY TUTORIAL: A PowerPoint tutorial has been created for anyone interested in information about how the WEAVEonline Document Repository works. Click the button to go to the tutorial.
Problem with formatting in the Measures? You can format, but you won't see it unless you click on the Preview Formatting link near the bottom of the page. Then if you want to see it in the Reports, you must select the Keep user-formatting box in the second screen. It works, you just have to know where to make it do so.
A blog has been created to present information directly relevant to the SMU Institutional Effectiveness process. SMU faculty and staff can access the WEAVE blog at blog.smu.edu. You need your SMU ID and password to log-in. Once into the SMU blog page, the WEAVE blog path is at the lower end of the right hand frame. This can be used for a discussion or for questions about the IE process. This blog has been removed for lack of interest by the blogmeisters of the university. Sorry to say.
SOME OLD STUFF ON MIGRATING AND VERSION 3.5
MIGRATING FROM VERSION 3.5
TO VERSION 4.0
Some information on the great migration from 3.5 to 4.0:
Data from version 3.5 has been migrated but not all units have been checked and verified to see if all of the information got moved, i.e, migrated. Units which had entered their information as planned by the system should have no problems with the migration. This means that all Outcomes/Objectives were numbered sequentially, Measures were numbered sequentially, and tied to those sequentially numbered Outcomes/Objectives, Findings were entered and tied to the Measures. Where this was not the case, as with many of our units, place holders were inserted in the migration process, and this caused some minor problems. What this means is that as far as we know, the data was migrated successfully, but there may be some strange looking entries due to the place-holders. You are requested to edit these place-holders rather than deleting them and starting with new Measures, Findings. These place-holders may have relationships that need to be maintained and if they are deleted, and there are serious relationships established, these will be removed. And we don't want that, do we?
WHAT TO DO FIRST TO
VERIFY THE MIGRATION PROCESS
The first thing you should do is to log in to 3.5. (there is a link below with the WEAVE logo) and print off your entered information. Do this by:
1) going to the Archives link;
2) selecting the appropriate year or years for which you want to have the previously entered data;
3) going to the Reports link;
4) selecting the Detailed Assessment Report.
5) printing it.
This is your old data. If you came to the 4.0 orientation sessions, you should be in good shape to begin checking the data and renumbering the Outcomes/Objectives and Measures. Existing Outcomes/objectives, Measures, have been renumbered to all zeros in the migration process. Click on the Reorder button on the right and they will be properly numbered. If you did not attend an orientation session, and are not sure of how to use 4.0, give John a call or send an email and set up a make-up session. (Some of the areas have been already renumbered as your friendly, local neighborhood Administrator has been into the system and done some units.)
A document that
describes in detail some of the ways to check the migration can here