Submit search

Policies and Procedures

---

Student Center Governing Board

Operating Hours

Reservation Policies and Procedures

Reservation Classifications

Cornerstone Program

Reservation Request

• Late Night Event Policy
• Holds on Space
• Charges
• Room Deposit
• Damage
• Cancellation of Room Reservations
• Loss of Privileges
• Facility Areas and Function Spaces

Meeting Rooms

• The Varsity/Courtyard
• Promenade Ballrooms
• Prefunction 
• Theatre
• Forum
• Commons
• Crossing
• West Lobby
• West Bridge
• The Game Room
• Commuter Lounge

Audio Visual Policies and Procedures

Food and Beverages

Advertising and Promotion Guidelines

Campus Central

Smoking Policy

Sales and Solicitation

Student Center Space Allocation

Newspaper/Magazine Distribution

Zone Music System

Lost and Found

Candles

Removal of Equipment

Plaques

General University Policies

Student Center Governing Board

The Hughes-Trigg Student Center Governing Board is empowered by the University President through the Vice President for Student Affairs to implement the Mission Statement of the Hughes-Trigg Student Center. This Board, in reflecting the university- wide nature of its charge, is composed of students, faculty, staff and alumni appointed by the President and has, as its purpose, the legislation of policies for the Student Center. Broad authority for policy implementation and interpretation shall be vested in the Director and staff of the Student Center. In the absence of specific policy guidelines, the staff shall exercise reasonable decision-making in attempting to assure smooth and effective operations. While the Board will not be involved in the day-to-day operation of the building, legislative activity shall include, but not be limited to, the following:

1. Contract review and approval involving Student Center operating area, and operating agreements between the Student Center and campus auxiliary operations which are housed in the building and with outside leasing agents.

2. Appeals of staff decisions and policy disputes. The board will have final authority subject to review by the President.

3. Space allocations to University departments, student organizations, campus auxiliary operations, and outside leasing agencies.

4. Determination of rental fees and space lease rates.

5. Program Council philosophical direction and budgetary matters.

6. Review of the annual operating budget for the Student Center.

7. Assist in personnel decisions for major Student Center positions within the framework established by the University for such matters.

8. Approval of remodeling/renovation projects and expenditures from the Student Center Repair and Replacement Reserve Account.

9. Establishment of Constitution and By-laws for the conducting of Board affairs.

10. Approve and appoint ex-officio members of the Board to enhance the communications and smooth functioning between the Student Center and other building occupants -- i.e. Convenience Store Manager, Dining Services Manager. The Student Center Governing Board agendas and minutes are available at the Student Center administrative offices.

Return to Top of Page

Operating Hours

The operating hours for the Hughes-Trigg Student Center are determined by the Director of the Student Center and approved by the Student Center Governing Board with input from the operating areas of the Center. The operating hours and building calendar are determined by March 1 of each year. Requests for changes in the operating hours or in the building calendar must be made in writing to the Director who will have the authority to make modifications to the schedule.

Access may be granted to certain areas of the building at times other than normal operating hours. The West Lobby and Post Office area on the ground floor will be accessible to the University community 24 hours a day. The third floor offices will be accessible to designated individuals on a 24 hour pre-approved basis. Twenty-four hour access is granted to any student or staff member who has an office on the 3rd floor or is an officer of a student organization based on approval by the Director of Student Activities.

Various departments and areas within the Student Center have established their own operating hours. Please be sure to check with individual areas as to their operating hours during the year. The Director of the Student Center will determine the extension of operating hours for various facilities such as the Varsity. If these areas are open past normal operating hours, a building manager must remain on duty to ensure building security.

Changes in the building hours MUST be posted at each entrance to the building at least 72 hours in advance of the changes. Alteration of this schedule must be approved by the Director of the Student Center. Permanent changes must be approved by the Student Center Governing Board.

Reservations Policies and Procedures

All meeting spaces in the Student Center must be reserved through the Student Center Meeting Services Coordinator. Priority is given to student groups and University departments. Reservations may not be made for any regularly scheduled academic class. No video taping or use of outside A/V equipment may be permitted in the Student Center without prior approval from the Director of the Student Center. (Please note, areas within office suites are reserved through the individual department.)

Return to Top of Page

Reservation Classification

Reservation of meeting space is allocated under four categories. The final determination of class designation rests with the Director of the Student Center. Sponsorship and/or co-sponsorship by an on-campus organization or department is required to reserve any space within the Hughes-Trigg Student Center. Sponsorship and/or co-sponsorship shall be defined as: Assumption of all financial liability by the on-campus organization or department Responsibility for the content of the program Responsibility for adherence to all University and Hughes-Trigg policies. Co-signing all letter agreements or contracts between the University, its agents and assigns and the outside group. (1993)

Classifications:

1. Class A (Student Sponsored)  All functions of chartered student organizations. (1993)

2. Class B-1 (University Sponsored or Groups Related to the University) All functions of the University community, faculty and academic departments, staff and administrative departments, alumni groups, the Board of Trustees, the Methodist Church, and agencies of the United States or State of Texas. (1993)

3. Class B-2 (University Sponsored or Groups Related to the University) Events sponsored by faculty and academic departments, staff and administrative departments, alumni groups, the Board of Trustees, the Methodist Church, and agencies of the United States or State of Texas at which there is significant participation in the program from persons outside the University community and/or a fee is charged to participants. Significant participation will be defined as greater than 50% percent of the anticipated participants from outside of the University community.

4. Class C (Non-University, Co-Sponsored) All functions sponsored by groups outside of the University community which operate under the following conditions:

• The activity is deemed appropriate to the general educational interests and purpose of the University.
• The activity does not interfere with the reasonable use of the facility by the University community in its curricular and extra-curricular pursuits.
• Co-sponsored with a University organization or department

Return to Top of Page

Reservations Procedure

Reservations are accepted for the twelve (12) month calendar for the next academic year beginning the first working day of February. All reservations will be acknowledged in writing to the reserving group.

a. Class A and B-1 groups may make reservations under the Advanced Reservations Procedure.

b. Class B-2 groups may make reservations anytime during the year following the advanced reservations deadline on a first come, first served basis.

c. Class C groups may make reservations only sixty (60) days in advance of the scheduled date of the event during the semester. For the semester breaks and/or summer calendar, reservations may be made up to twelve (12) months in advance. Other exceptions for Class C reservations may be made by the Director.

Return to Top of Page

Cornerstone Programs

Acknowledging that some traditional events and programs should have precedence on the calendar, Cornerstone Program reservations shall be deemed to have priority status. Submission for Cornerstone Program status shall be received no later than January 1 of the previous year. Cornerstone Programs shall be booked into the Hughes-Trigg reservations calendar as soon as the official University calendar has been approved and prior to the Advance Reservations being booked.

This policy permits selection of a limited number of programs that must happen annually in the Student Center at a prescribed time. The Cornerstone Programs should remain constant from year to year, the dates will only change as the University calendar dictates. Once these have been selected, any new Cornerstone proposals will need to be submitted to the Governing Board for review. If you have submitted a proposal for Cornerstone approval and it has been approved, please do not resubmit.

The criteria for submission is as follows:             

• Sponsorship by a Student Organization or University Department
• Programs must be offered annually at a specified time of year
• Minimum attendance of 100 persons over the course of the entire program or session
• The program must demonstrate financial commitment at the time of the submittal

         The SCGB will use the following criteria for selecting each Cornerstone Program

• Significant student involvement in planning and participation of the program

• Resources required are unique to the Hughes-Trigg Student Center and not available elsewhere on campus

• Program design will aid in student recruitment and retention efforts.

Return to Top of Page

Reservation Request

The Advance Reservations Procedure is designed to allow Class A groups the opportunity to reserve space in the Student Center prior to reservations being accepted by other groups. Reservations by Class A groups for events that will be the following year will be accepted by the Meeting and Events Services Coordinator until March 1 of the prior year. After April 1 the Meeting Services Coordinator will accept reservations from all other classifications on a first-come first-serve basis. If two groups request the same space on the same date, the Meeting and Events Services Coordinator will bring the two parties together to resolve the situation to the mutual satisfaction of those involved. If an agreement cannot be reached, the Director of the Student Center will determine which reservation will be granted for the date and space in question.

Groups wishing to make reservations for longer than the maximum allowed time for a space may make a written request to the Director and submit a copy to the Meeting and Event Services Coordinator. The Student Center Governing Board shall be required to approve all such requests. (See Facility Descriptions for allowed use)

Persons or groups wishing to use a space that has not been reserved may walk in and secure the facility up to two(2) working days prior to the time the group wants to use the space. Any request submitted within this time will be accommodated, if possible, but may be assessed a late fee and/or may be required to use a facility on an ³as is² basis.

Return to Top of Page

Late-Night Event Policy

While the Student Center's operating hours are extensive and meet the needs of the campus for most events, there are occasions when scheduled events require the extension of building facilities beyond scheduled closing. When the event involves University students, faculty, staff, and alumni only, the request will be granted based on available space and other scheduled events on the campus, or the community. Depending upon the number of participants or the nature of the activity, the sponsoring group will be required to pay for additional staff and/or security personnel.

Class C organizations may not schedule space beyond normal closing hours without specific approval of the Student Center Director. The decision to grant permission for additional hours will be based on the ability of the Student Center to provide the staff necessary to meet the needs of the program and to provide adequate security.

An hourly fee will be charged for each hour the building remains open and our staff is on duty. The time will be rounded up to the nearest whole hour. The rate will be set by the Student Center Governing Board and will be included in the room rate charges. The late charge will be in addition to any applicable room rental charge.

When the event is open to persons from outside the University community, the following requirements shall apply:

1. The event will not be approved on major weekends in the City of Dallas where such an event is likely to attract large numbers of off-campus visitors or is in conflict with other pre-scheduled large on-campus events.

2. Events will not go later than 1:00 a.m.  The building will be locked at 2:00 a.m.

3. College IDs are required for admission

4. Events may be scheduled in the Student Center only

5. Attendance will be limited to 500 persons or to maximum occupancy of the reserved space as determined by the University Park Fire Code.

6. There may be no publicity on the radio or passing out of fliers at major events or on other campuses without approval of the Director of Student Activities and the Director of the Student Center.

7. The Director of Student Activities, in consultation with the Department of Public Safety and the Director of the Student Center shall have final say over the number of security personnel required to be present and the time, place, and manner of the activity. It shall be the responsibility of the sponsoring group to pay for all required security costs before the event. Non-payment is grounds for cancellation of the event.

Return to Top of Page

Holds on Space

Class A groups may put holds on spaces in the Student Center for a maximum of two possible dates related to the same event. The hold must be confirmed at least six (6) weeks prior to the date of the event or the hold will be canceled by the Meeting and Events Services Coordinator.

Class B groups may put holds on space in the Student Center for two dates related to the same possible event. The Meeting and Events Services Coordinator will hold space for Class B groups for only one week.

Class C groups will not be allowed to place holds on space in the Student Center.

Return to Top of Page

Charges

Determination of charges and rental rates will be made by the Student Center Governing Board from recommendations by the Student Center Staff. Failure to pay in the prescribed time frame may result in the loss of Student Center reservation privileges. Charges will be made according to the following guidelines:

1. Space reserved for Class A and B-1 groups will be at no charge.

2. Space reserved for Class B-2 groups will be at a Class B-2 rental rate.

3. Space reserved for Class C groups will be at a Class C rental rate.


Return to Top of Page

Room Deposit

Class A, B-1, and B-2 reservations may require a room deposit if the event involves multiple spaces, elaborate set- ups or if the reserving group has a history of facility abuse. If no damages occur, the deposit shall be refunded to the reserving group within ten working days or applied to their charges.

Class C reservations require a deposit for the full facility rate, which must be received in advance to assure confirmation of the reservation. Deposits for the use of recreational areas will be determined by the manager of that area.

Return to Top of Page

Damage

It is expected that all function spaces will be returned to their original condition. Individuals or groups reserving space will be charged for any damages to the Student Center facility and/or its equipment. The charge will be equal to the cost of repairs. Damages shall be itemized through an inspection by the Student Center staff on duty at the time of the event. Damages to facilities could result in the loss of reservation privileges in addition to forfeiture of deposit.

Return to Top of Page

Cancellation of Room Reservations

The Student Center Meeting and Event Services Coordinator should be notified when a group will not be using a space that has been reserved.

1. Class A and B-1 groups must notify the Meeting and Event Services Coordinator at least 2 working day in advance of the date of the reservations that the space will not be used. If two reservations are not canceled during any one semester, the reserving group's contact will receive written notification and be subject to the following:

a. The group's privilege to use space in the Student Center may be suspended for a period of two weeks following the last reservation that was not canceled.

b. Repeat violation of the cancellation policy may result in loss of privileges to reserve space in the Student Center for a longer period of time.

c. If an organization that has lost reservation privileges has a special program, with signed contract, that is offered to the entire campus that special program will be allowed to continue prior to the imposed sanctions. The notification will be directed to the organization's contact who will be responsible for contacting the Meeting and Event Services Coordinator within four(4) working day of receipt.

Cancellation of reservations made by Class B-2 or C groups must be made at least thirty (30) days in advance of the reservation. Failure to cancel within 30 days will result in a room reservation charge at the full day rate for each dayıs reservation not canceled. Repeat violations of the cancellation policy may result in loss of privileges to reserve space in the Student Center for a designated period of time.

Return to Top of Page

Loss of Privileges

Violation of University or Student Center policies and procedures may result in the loss of the privilege to use the facility and/or referral through the University judicial system. Any Student Center staff member may request that a group not be allowed to use space in the Student Center, if violations have occurred. The staff member will put their request in writing to the Director outlining the violation(s). The Director will review the request, asking the group to respond to the charges, and will make a determination based on the information presented. The group will be notified in writing of the Directorıs decision and will be given the terms of the sanction. The group may appeal the decision of the Director to the Student Center Governing Board which will be the final authority in the matter.

Return to Top of Page

Facility Areas and Function Spaces

ATRIUM A,C
Dimensions	General Capacities		Primary Use
22' X 12'	Auditorium	15	Meetings
280 sqft	Classroom	10	Rehearsals
Whiteboards / Markers	Hollow Square	10
	Rounds of 8	8
	U-Shape	10
ATRIUM B, D
Dimensions	General Capacities		Primary Use
22' X 18'	Auditorium	20	Meetings
420 sqft	Classroom	15	Rehearsals
Whiteboards / Markers	Hollow Square	15
	Rounds of 8	16
	U-Shape	10
ATRIUM A-B or C-D
Dimensions	General Capacities		Primary Use
31' X 22'	Auditorium	60	Meetings
700 sqft	Classroom	30	Rehearsals
Whiteboards / Markers	Hollow Square	30	Small Dinners
	Rounds of 8	40
	U-Shape	25
BALLROOM WEST, EAST
Dimensions	General Capacities		Primary Use
53' X 30'	Auditorium	150	Small Speaking Engagements
2045 sqft	Classroom	75	Small Dinners
Decorative Carpet	Hollow Square	50	Large Meetings
Chandeliers	Rounds of 8	80	Rehearsals
Adjustable Lighting	U-Shape	40
BALLROOM CENTRAL
Dimensions	General Capacities		Primary Use
53' X 34'	Auditorium	100	Medium Speaking Engagements
2320 sqft	Classroom	60	Medium Dinners
Decorative Carpet	Hollow Square	50	Large Meetings
Chandeliers	Rounds of 8	80	Rehearsals
Adjustable Lighting	U-Shape	50
BALLROOM W-C-E
Dimensions	General Capacities		Primary Use
105' X 53'	Auditorium	550	Large Speaking Engagements
6411 sqft	Classroom	400	Large Dinners
Decorative Carpet	Hollow Square	150	Very Large Meetings
Chandeliers	Rounds of 8	464	Dances / Fairs / Mixers
Adjustable Lighting	U-Shape	120
BALLROOM  E-C or W-C
Dimensions	General Capacities		Primary Use
67' X 53'	Auditorium	250	Large Speaking Engagements
Decorative Carpet	Classroom	150	Large Dinners
Chandeliers	Hollow Square	100	Very Large Meetings
Adjustable Lighting	Rounds of 8	160	Dances / Fairs / Mixers
	U-Shape	80
BOARDROOM
Dimensions	General Capacities		Primary Use
283 sqft	Conference	12	12 Extra Chairs
Whiteboards / Markers			Meetings
Conference Table
COMMONS
Dimensions	General Capacities		Primary Use
	In the Pit	35	Open Meetings
	Existing	100	Gift Announcements
			Receptions
COMMUTER LOUNGE
Dimensions	General Capacities		Primary Use
Conference Table	Conference	12	Meetings
Must be Kept as Set
CONFERENCE ROOM
Dimensions	General Capacities		Primary Use
Conference Table	Conference	8	8 Extra Chairs
Must be Kept as Set			Meetings
CROSSING  1 - 6
Dimensions	General Capacities		Primary Use
Two Drawers Per Space	Three Vending Spaces		Student Organization Information
			Football Ticket Pick - Up
			Outside Vendors
			Book Buy - Back
FORUM
Dimensions	General Capacities		Primary Use
1811sqft	Classroom	96	Meetings
Tiered Seating			Demonstrations
Phone / AC Outlets			Lectures
Podium and Speaker Table			Telephoned Events
PORTICO  A
Dimensions	General Capacities		Primary Use
22' X 16'	Auditorium	20	Meetings
280 sqft	Classroom	15	Rehearsal
Whiteboards / Markers	Hollow Square	20
	Rounds of 8	16
	U-Shape	15
PORTICO B
Dimensions	General Capacities		Primary Use
22' X 16'	Auditorium	15	Meetings
280 sqft	Classroom	10	Rehearsal
Whiteboards / Markers	Hollow Square	12
	Rounds of 8	8
	U-Shape	10
PORTICO C,D
Dimensions	General Capacities		Primary Use
22' X 16'	Auditorium	20	Meetings
280 sqft	Classroom	15	Rehearsal
Whiteboards / Markers	Hollow Square	20
	Rounds of 8	16
	U-Shape	15
PORTICO B-C
Dimensions	General Capacities		Primary Use
655 sqft	Auditorium	40	Meetings
Whiteboards / Markers	Classroom	25	Rehearsal
	Hollow Square	30	Small Dinners
	Rounds of 8	24
	U-Shape	27
PORTICO C-D
Dimensions	General Capacities		Primary Use
655sqft	Auditorium	50	Meetings
Whiteboards / Markers	Classroom	25	Rehearsal
	Hollow Square	30	Small Dinners
	Rounds of 8	32
	U-Shape	30
PORTICO B-C-D
Dimensions	General Capacities		Primary Use
68' X 16'	Auditorium	60	Meetings
1032 sqft	Classroom	54	Rehearsal
Whiteboards / Markers	Hollow Square	40	Small Dinners
	Rounds of 8	40
	U-Shape	40
PROMENADE A, B
Dimensions	General Capacities		Primary Use
24' X 19'	Auditorium	50	Meetings
505 sqft	Classroom	20	Rehearsal
Whiteboards / Markers	Hollow Square	15
	Rounds of 8	24
	U-Shape	10
PROMENADE A-B
Dimensions	General Capacities		Primary Use
38' X 24'	Auditorium	100	Meetings
1046 sqft	Classroom	40	Rehearsal
Whiteboards / Markers	Hollow Square	35	Small Dinners
	Rounds of 8	56
	U-Shape	30
THEATER
Dimensions	General Capacities		Primary Use
4455 sqft	Auditorium	496	Very Large lectures
Inclined Seating			Productions / Programs
Stage / Extensions			Film Projections
VARSITY
Dimensions	General Capacities		Primary Use
3190 sqft	Existing	188	Mixers
Table and Chairs			Productions / Programs
Wood Floors			Dances
Televisions			(approval thru dining services)

Return to Top of Page

Meeting Rooms

Purpose

The purpose of the Promenade, Portico, and Atrium Meeting Rooms is to provide space for meetings, seminars, programs, and dinners for small numbers of participants. Groups will be charged for damage caused by posting of materials.

Reservations

1. The reservation of space in the Meeting Rooms will be handled by the Student Center Meeting and Event Services Coordinator.

2. Reservations in the Meeting Rooms may be made by Class A, B, and C groups in accordance with the reservation policies for each classification.

3. The Meeting and Event Services Coordinator will make an effort to place catered events in the Promenade Meeting Rooms first; however, catered events may be held in all Meeting Rooms. If a group specifically requests a Portico or Atrium Meeting Room for a catered event, the Meeting and Event Services Coordinator may honor that request when the group has a compelling reason for the request - i.e. the room is a more appropriate size, other activities are being held on the third floor.

Class C groups may not reserve meeting rooms for reservations that begin after 5:00 pm without permission from the Director of the Student Center.

Return to Top of Page

General Guidelines and Procedures

1. Food and beverages will be allowed in the Meeting Rooms in accordance with the Centerıs policies for food and beverages.

2. Sales may not be conducted in the Meeting Rooms without the written permission of the Student Center Director.

Return to Top of Page

The Varsity/Courtyard

Purpose

During daylight hours, the Varsity is first and foremost a dining area. After usual dining hours, however, the Varsity will be open as a lounge and entertainment center from the time full meal service ceases until the building closes or the conclusion of scheduled programs in accordance with relevant late night campus policies. The Courtyard is seen as an extension of the Varsity. It is governed by the same guidelines and procedures as the Varsity.

Reservations

• Any group may reserve the Varsity or the Courtyard

• Reservations in this area will be made through the Student Center Meeting and Events Services Coordinator, and must be in adequate time to contact all parties involved with the facility. It is recommended that reservations be made at least three (3) weeks prior to the scheduled date of the reservation.

• Reservations may be made only for the hours after Dining Services ceases to provide full meal service in this area.

• A cover or admission may be charged for activities conducted in the Varsity based on reservation guidelines.

• Dining Services will be responsible for the housekeeping function in the Varsity throughout the day. Groups using the Varsity for an activity will be responsible for clean- up of the facility following the event. Groups who fail to adequately clean as determined by the Building Manager, will be charged a cleaning fee. Groups will not be allowed to reserve the Varsity for another event until the cleaning fee has been paid. The Building Manager will ensure that the closing hours are kept and that the facility is in order for the next day's business.

• The Student Center will be responsible for the equipment, setup and technical assistance for the Varsity during the evening hours.

• Table tents may be posted in the Varsity one week prior to events in keeping with the procedures outlined in the "Advertising/Promotion" policy for the Student Center. Special permission from the Director is required to post signs and banners in the Varsity and only events to be held in the Varsity may be promoted in that space.

Return to top of page

Ballrooms

Purpose

The purpose of the Promenade Ballroom is to provide a facility for programs that require the special equipment and accommodations that the Ballroom provides.

Reservations

1. Reservations for the Ballroom will be handled through the Student Center Meeting and Events Services Coordinator.

2. The Ballroom may be reserved for a maximum of seven(7) consecutive days for a major event.

3. Use of the Ballroom for rehearsals will be allowed in only one section at a time. The other two thirds of the Ballroom will be made available for other reservations.

4. Care should be taken in making reservations in more than one section of the Ballroom to insure that the events can peacefully co-exist and do not interfere with each other.

General Guidelines and Procedures

1. Food and beverages may be consumed in the Ballroom.

2. If audio-visual equipment is to be used in the Ballroom, it will be administered in accordance with the policies and procedures governing the equipment.

3. Special permission is required of the Director to hang banners or signs in the Ballroom.

Return to Top of Page

Promenade Lounge (Prefunction)

Purpose

The Promenade Lounge (also referred to as the Prefunction) is primarily a lounge and holding area for persons waiting to attend programs in the Ballroom, Promenade meeting rooms, Forum, or Theater.

Reservations

The Promenade Lounge can be reserved for receptions, registration, or other activities that relate directly to events being held in the meeting areas on the lower level of the Student Center.

General Guidelines and Procedures

1. Food and beverages are allowed in the Promenade Lounge.

2. The Promenade Lounge may be reserved by groups holding events in the Ballroom, Promenade meeting rooms, the Forum, and the Theater for activities related to their event. An effort will be made to restrict such reservations so that some general space is available at all times.

3. Class A (student organizations) may reserve the Promenade Lounge for an activity that they are sponsoring. Activities not related to an event being held in the meeting area can be conducted in the Promenade Lounge only when the Commons is not being used for a scheduled program. This will insure that there is some general lounge space available in the Student Center at all times. Care should be taken in making reservations in the Promenade Lounge to insure that the events can peacefully coexist and not interfere with other activities in this area.

Sales may be conducted in the Promenade Lounge in keeping with the Student Center vending policy. All sales must be in conjunction with programs - i.e. book sales as part of a lecture, cultural heritage as part of an educational program. All sales must be in keeping with the nature of programs.

Return to Top of Page

Theater

Purpose

The purpose of the Student Center Theater is to provide a unique facility for programs that require the special equipment or accommodations that the Theater provides. Any time the Theater is reserved for an event, it should be for activities that have needs that only can be met by this facility --i.e. need the use of the audio-visual equipment, need a stage, need the seating arrangement or capacity that the Theater offers. Programs that might be held in the Theater are -- lectures, films, video, theatrical, musical, seminars, etc.

Reservations

Reservations for the Theater will be handled like all other meeting rooms. However, care should be taken to insure that reservations in the Theater are in keeping with the purpose of the facility. Programs or meetings that do not need the unique equipment or accommodations of this facility should be placed