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Event Planning FAQ

Room Setup

• Room rental includes the setup of tables and chairs (i.e. classroom, hollow-square, conference, auditorium, rounds).
• In the Student Center, the setups of tables and chairs are done by Hughes-Trigg staff, not by SMU Catering.

Tables

• We provide tables in the following dimensions: 

• 6’x18” (6’ narrow tables)
• 6’x30” (6’ wide tables)
• 8’x18” (8’ narrow tables)
• 8’x30” (8’ wide tables)
• 60” rounds (rounds of 8)
•  30” high tops

• When making a reservation for a reception, buffet meal or boxed lunches, please be sure to ask for catering tables.  Typically, we setup 8’ wide tables.

Linens

• We do not provide any linens for events.  If tablecloths, table-skirts, or cloth napkins are needed, they must be rented through a caterer or decorator, or purchased at a party supply store.

Room Prices/Capacities

• For room prices and capacities, click here:  H-T Room Prices and Capacities. 

Audio-Visual Prices

• For audio-visual prices, click here:  A/V Prices.

Building Hours

• Additional charges are incurred outside our regular building hours.  Generally, from August-May, we are open the following hours:  7am-12pm (Monday-Wednesday); 7am-2am (Thursday-Friday); 8am-2am (Saturday); 10am-2am (Sunday).  For complete hours, click here:  Building Hours.

Map to Dock for Load-in/Load-out

• Click here for a map to access the dock area to load-in/load-out.

Set-up/Tear Down Time

• If you need to decorate, set-up registration, or drop off materials before the event, please be sure to include the room(s) in your reservation and additional time.  You may wish to use the Pre-Function Large and Small; however, that space is not automatically included with the reservation. 

• When booking a banquet or other meal function, please be sure to reserve plenty of time for the caterer to set-up and tear down. 

Remember to Finalize Arrangements

• Keep your reservation confirmation and refer to it for the details of your event.  Be sure to contact our office 7 business days in advance to finalize all arrangements.  Your charges are estimated on this document, but payment should be made from an invoice, not the confirmation.