Human Resources Training Room
Expressway Towers - Suite 208

Reservation Request Form

We're happy to share our training room resources with you. In order to meet everyone's needs, we simply ask that you be good stewards of the facility and the equipment. Once the reservation is confirmed, you will be provided with additional information regarding room access, how to use the AV equipment and kitchen access, if applicable.  Please be prepared to return the keys and the room in the condition it was delivered to you and to report any problems you  encounter.

Every effort will be made to accommodate you on the requested dates.  Submitting all information and providing additional details will help us to help you prepare for your event.  Our commitment will be to respond within 48 hours from submission of your request.

Please note that reservations the Training Room will not be accepted for more than four months out OR for after hours (nights and weekends).

 Please read our FAQ  for more information about the use of the room.

CONTACT INFORMATION

Today's date*
Name*
Email address*
Organization/Department*
Org number*     Where incurred charges, if any, will be posted
Account number for org*    Where incurred charges, if any, will be posted
Phone   Please provide full number incl. area code
Fax   Please provide full number incl. area code
**Required Fields

EVENT INFORMATION

If your dates are flexible, please provide up to three dates to check availability. If you have a specific date, simply complete your First Choice only. If this is a multi-date event, add the additional dates to the right of the 1,2,3, choice date:

Enter the date(s) you are requesting:

First Choice Date Multi-date Event-Day 2 Date
Second Choice Date Multi-date Event-Day 2 Date
Third Choice Date Multi-date Event-Day 2 Date

Provide the event times AND reservation times.  In other words, please provide time for you or your designated person to arrive, open the room, set-up tables and chairs, meet caterers, etc. in order to be ready to start your event on time.

Meeting Start Time Meeting End Time
Reservation Start Time Reservation End Time
Anticipated Attendance    

AV REQUIREMENTS

Following is a list of the av and facilitation materials in the HRTR. Please check the items you will be using.

Easel Flip Chart CD Player Overhead Screen
LCD projector Rack PC in room Document Camera Starboard
Internet access
SMU employee or NON-SMU 		Laptop connection
Indicate Mac or PC
       
Questions/additional information regarding AV needs: 

CATERING NEEDS

You may use SMU Catering, bring in your own food from the outside OR you may elect to use the HRTR Kitchen resources for your snacks.  We charge $2.50 per person per half day or $ 5.00 per person per all day which provides access to the coffee makers, drinks in the refrigerator, and healthy snack baskets.

Will you be using:

ADDITIONAL INFORMATION

Use this area to ask any questions or provide additional information not requested.