Staff Exiting Process

Voluntary

Employees are required by policy to tell their supervisor in writing in advance of their decision to terminate.
Once accepted, the termination remains unless the supervisor chooses to work with the employee in making other arrangements.

A termination form is completed by the supervisor and submitted to Human Resources.

An HR Benefits Specialist will call the individual to arrange a time for the exit interview process.
The interview consists of two parts: the discussion of the individual’s monies and insurance with a Benefits Specialist and then immediately following, an exit interview with an employee relations representative.
Receipt of the final paycheck is arranged at this time.

Policy 9.16

Involuntary

If the individual has been employed at the University for less than 3 months, the University can decide at will to end a working relationship. It is required that the supervisor contact Human Resources before acting in order to receive guidance.

The decision of termination and the termination itself must take place before the three-month probationary period expires. If action is not taken before this time, the individual is considered a regular University employee and must be held accountable through the steps of Progressive Discipline.

If necessary, a probationary period can be extended thus extending the evaluation process. Human Resources must be contacted in order to extend a probationary period and the employee must be informed in writing that his/her probationary period has been extended.

If the performance continues to fail to meet expectations, the individual can be terminated without the Progressive Discipline Process if within the time limits of the extension. Human Resources must be contacted to give guidance in this situation.
The supervisor must terminate the individual in person – a short explanation of reasoning to the individual is helpful.
The supervisor must then fill out a termination form and send it along with a short explanation to Human Resources.
If the individual has been with the University for ANY TIME LONGER than the probationary period, a different procedure must be followed.

Immediate termination may only take place per University policy for actions that threaten or endanger others or for the commitment of a punishable crime.

If the employee is not meeting performance expectations, then the Progressive Discipline process must be implemented with assistance from Human Resources.

The only exception to this rule is in the case of an employee who is absent from work for three consecutive days and has failed to contact anyone in his/her work area to communicate this absence. After good faith attempts to reach the absent individual have been exhausted, the individual can be immediately terminated from the University and should receive a written notice from Human Resources of their termination.

In all involuntary terminations, Human Resources must be informed.

Policy 9.16