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Terms in this glossary are culled from a number of sources (including local practice). The source for terms included is indicated following the term's definition and is enclosed in parentheses. Terms without sources are local usage.






Anglo-American cataloging rules. 2nd ed. 2002 rev.


CONSER cataloging manual. 2nd ed.


Cataloging Service bulletin.


Information professional's glossary.

(Univ. of Arizona. School of Information Resources

and Library Science.)


Local usage




050 copy.  Bibliographic records created by the Library of Congress or LC cooperative libraries and entered into OCLC.  Also called LC copy.


090 copy.  Bibliographic records created by all other OCLC member libraries (for CUL purposes, including national libraries other than LC).  Also called Member copy.


AACR2.  Anglo-American Cataloging Rules. 2nd edition. 2002 revision.  A book of standards used in preparing bibliographic and authority records for library materials.


Access point.  A name, term, code, etc. (author, title, subject) by which a bibliographic record may be searched and identified.  See also Heading. (AACR2)


Accompanying material.  Material issued with, and intended to be used with, the item being cataloged. (AACR2)


Added entry.  An entry, additional to the main entry, by which an item can be searched and identified in the catalog; a secondary entry.  See also Main entry. (AACR2)


Alternative class number.  A second (or variant) classification number that can be assigned to an item.  Examples include numbers for bibliographies (Z class or subject class number) and individual class number vs. collective class number (analytic vs. set/serial class number).


Alternative title.  The second part of a title proper that consists of two parts, each of which is a title; the parts are joined by or or its equivalent in another language (e.g., The tempest, or, The enchanted island). (AACR2)


Analytic/Analytic entry.  An entry for a part of an item for which a comprehensive entry is also made. Used for individual titles in multi-part items that can be separately cataloged. (AACR2)


Analyze (v.).  To separately catalog the individual titles of a multi-part item.


Area.  A major section of the bibliographic description, comprising data of a particular category or set of categories. (AACR2) The bibliographic record is composed of several areas:  title and statement of responsibility, edition, material specific details, publication, physical description, series, note, and standard number.  See also Field.


Author (Personal author).  The person chiefly responsible for the creation of the intellectual or artistic content of a work. (AACR2)


Author-title added entry.  See Name-title added entry.


Authority record.  A record containing the standard (uniform) form and spelling for a name, title or subject access point that is used in bibliographic records.  Also called an established heading.  Each access point for the same name, title or subject should be in the same form so that all like entries index together in the database.


Bibliographic record.  A record of the details of an item, providing access through author(s), title(s), notes, subjects and call number.


Bibliographic resource.  An expression or manifestation of a work or an item that forms the basis for bibliographic description.  A bibliographic resource may be tangible or intangible. (AACR2)


Blind reference/cross reference.  An established heading to which no bibliographic records are linked.  When the user searches this heading, no bibliographic records are retrieved.


Call number.  Set of symbols (usually a combination of letters/numbers) that identifies an item in a library collection and indicates its location. (IPG)


Chief source of information.  The source of bibliographic data (e.g., the title page) to be given preference as the source from which a bibliographic description is prepared. (AACR2)


CIP (Cataloging in Publication).  Library of Congress cataloging records that are incomplete because they are created from the publisher’s galleys and not the published book.  CIP records are indicated by an “8” in the encoding level of the fixed field in MARC records.


Class (verb).  To assign a class number to an individual work. (IPG)


Classify.  1.  To arrange a collection of items according to a classification system.  2.  To assign a class number to an individual item. Also called class.


Classed separately.  All the volumes in a set or series have different (individual, separate) classification and/or cutter numbers.


Classed together.  All the volumes in a set or series have the same call number.   Individual items are distinguished by addition of a unique enumeration or date.


Classification number.  The portion of the call number that reflects the primary subject of the work and is assigned to all items with the same primary subject.  Sometimes called a class number.


Collection.  1.  Three or more independent works or parts of works by one author published together.  2.  Two or more independent works or parts of works by more than one author published together and not written for the same occasion or for the publication in hand. (AACR2)


Collective title.  A title proper that is an inclusive title for an item containing several works.  See also Uniform title. (AACR2)


Colophon.  A statement at the end of an item giving information about one or more of the following:  the title, author(s), publisher, printer, date of publication or printing.  It may also include other information. (AACR2)


Compiler.  1.  One who produces a collection by selecting and putting together matter from the works of various persons or bodies.  2.  One who selects and puts together in one publication matter from the works of one person or body.  See also Editor. (AACR2)


Conference.  A meeting of individuals or representatives of various bodies for the purpose of discussing and/or acting on topics of common interest.


Continuing resource.  A bibliographic resource that is issued over time with no predetermined conclusion.  Continuing resources include serials and ongoing integrating resources. (AACR2)


Copy cataloging.  Use of an existing bibliographic record from OCLC as a basis for a local cataloging record.  These records usually require some editing to meet local requirements. See also Original cataloging.


Corporate body.  An organization or group of persons that is identified by a particular name and that acts as an entity.  Typical examples:  associations, institutions, business firms, nonprofit enterprises, governments, government agencies, religious bodies, local churches, and conferences. (AACR2)


Cover title.  A title printed on the cover of an item as issued. (AACR2)


Cross reference.  A variant form of heading for names, title, and subjects in an authority record that is not to be used in the bibliographic record.  The variant form refers to the established heading (that is used in bibliographic records).  Also called a See reference.  See also Authority record, Blind reference/cross reference.


Cutter table/number.  A table of numbers used to arrange books by main entry within a given classification.  Also called the book number.  It distinguishes a particular book from others in the same classification number and permits an alphabetical arrangement of books.  In order to permit infinite expansion between any two cutter numbers, cutters are treated as decimal numbers.  Therefore, E41.B35 files before E41.B4.


Delimiter.  A symbol used to divide sub-fields within a field in a MARC record.  The sub-fields are identified by the presence of the delimiter in conjunction with an alphabetic or numeric code (|a, |b, |5).  Different systems use different symbols to denote sub-fields.  Voyager uses the vertical bar (|).


Descriptive cataloging.  The part of the cataloging process that identifies and describes an item.  The first step is creation of a bibliographic record.  The second step involves supplying access to the record through names and titles associated with the item.  See also Subject cataloging.


Diacritical mark.  A mark, point or sign added or attached to a letter or character to distinguish it from another of similar form.


Disk (Electronic resources).  A magnetic disk, usually encased in a protective plastic jacket or rigid case, used by computerized devices for storing and retrieving electronic resources. (AACR2)


Distributor.  An agent or agency that has exclusive or shared marketing rights for an item. (AACR2)


Edition: Books, etc.  All copies produced from essentially the same type image and issued by the same entity.  See also Facsimile reproduction, Impression, Issue, Reprint. (AACR2)


Edition: Electronic resource.  All copies embodying essentially the same content and issued by the same entity. (AACR2)


Edition: Unpublished items.  All copies made from essentially the same original productions (e.g., the original and carbon copies of a typescript).  (AACR2)


Editor.  One who prepares for publication an item not his or her own. (AACR2)


Electronic resource.  Material (data and/or program(s)) encoded for manipulation by a computerized device.  The material may require the use of a peripheral directly connected to a computerized device (e.g., CD-ROM drive) or a connection to a computer network (e.g., the Internet). (AACR2)


End processing.  The steps performed to ready the book for shelving:  application of call number labels, library ownership stamps, and security strips.


Entry.  A record of an item in the catalog.  See also Heading. (AACR2)


Errata slip.  A slip containing corrections to the text of a book.  The slip is attached to the book at the time of cataloging.


Facsimile reproduction.  A reproduction simulating the physical appearance of the original in addition to reproducing its contents exactly.  See also Reprint. (AACR2)


Field.  Each of the areas of the bibliographic description and access points contained in the MARC record.  Each field is assigned a name which represents the content of the field and a three-character “tag” which identifies the field, e.g., 245 (title), 650 (subject).


Filing indicator.   See Non-filing characters


Flag.  Slips of paper in various colors placed in books to indicate the destination of the book (flc,ref), information about the book (Rush, Reserve), or  special instructions (cut pages).  Flags remain in the book until the book reaches its final destination.


General material designation (GMD).  A term indicating the broad class of material to which an item belongs (e.g., sound recording) (AACR2).


Heading.  A name, word, or phrase placed in the bibliographic record to provide an access point, e.g., subject headings, name (author) headings, uniform title headings.  See also Access point. (AACR2)


Holding symbol (OCLC).  A unique identifying symbol assigned to members of OCLC, e.g., ISM (Central University Libraries), FKS (DeGolyer Library), etc., to identify member holdings in the OCLC database.


Holdings.  The items in a library’s collection:  books and non-book materials.


Impression.  All the copies of an edition of a book, etc. printed at one time. (AACR2)


Integrating resource.  A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole. Integrating resources can be finite or continuing. Examples of integrating resources include updating loose-leafs and updating Web sites. (AACR2)


International Standard Book Number (ISBN).  An internationally agreed upon standard number that identifies a book uniquely. (AACR2)


International Standard Serial Number (ISSN). An internationally agreed upon standard number that identifies a serial uniquely. (AACR2)


ISM.   See Holding symbol.


Issue.  Copies of an edition forming a distinct group that are distinguished from other copies of that edition by minor but well-defined variations (e.g., a new impression of a book for which minor revisions have been incorporated into the original type image. (AACR2)


LC copy.  See 050 copy.


LC/DLC other edition.  An LC bibliographic record for a previous edition of a book used to catalog a different edition with out LC/DLC copy of that same title.  The call number and subjects from the previous edition are added to the new edition, and the bibliographic record is treated as LC copy.


LCRI (Library of Congress Rule Interpretations).  Library of Congress’ interpretation regarding the application of AACR2.  Also called RIs.


Leaf.  A single sheet of paper consisting of two pages, one on each side, either or both of which may be blank. (AACR2)


Locally assigned information.  Information added to the bibliographic record by the library cataloging the item.  The information pertains only to that library’s copy.  Call numbers and notes can be locally assigned.


Main entry.  The primary means (name or title) by which an item is uniformly identified and cited.  See also Added entry and Tracing.


MARC record.  A Machine-Readable Cataloging record created using a MARC format.


MARC formats.  Standards for the representation and exchange of data in machine-readable form.  Separate formats exist for authority, bibliographic and holdings data and were created by the Library of Congress to convert data on catalog cards to machine-readable data.


Member copy.  See 090 copy.


Monograph.  A bibliographic resource that is complete in one part or intended to be completed within a finite number of parts. (AACR2)


Multipart item.  A monograph complete, or intended to be completed, in a finite number of separate parts.  Also called set or multivolume item. (AACR2)


Name-title added entry.  An added entry consisting of the name of a person or corporate body and the title of an item. (AACR2)


Nonfiling characters.  In the MARC record, a number used to indicate to the computer characters ignored when indexing titles that begin with an article.  Sometimes referred to as a filing indicator.


OCLC (Online Computer Library Center).  An international non-profit company that maintains a database of bibliographic and authority records located in Dublin Ohio.  The database alone is often referred to as OCLC or WorldCat.  Libraries create bibliographic records for this database, as well as transport records from this database into their local online catalogs.  Libraries who use this system are called OCLC members.


OPAC.  On-line public access catalog; i.e., the on-line database available to the public. SMU's OPAC is called PONI.


Optical disc (Electronic resources).  Any of several specific carriers delivering optically read data (e.g., CD-I, CD-ROM, Photo CD).  (AACR2)


Original cataloging. Creation of a new bibliographic record (usually because one does not exist in OCLC).  See also Copy cataloging.


Other title information.  A title borne by an item other than the title proper or parallel title or series title(s); also any phrase appearing in conjunction with the title proper, etc., indicative of the character, contents, etc., of the item or the motives for, or occasion of, its production or publication. The term includes subtitles, but does not include variations in the title proper (e.g., spine or cover titles). (AACR2)


Parallel title.  The title proper in another language and/or script. (AACR2)


Plate.  A leaf containing illustrative matter, with or without explanatory text, that does not form part of either the preliminary or the main sequence of pages or leaves. (AACR2)


Predominant name.  The name or form of name of a person or corporate body that appears most frequently (1) in the person's works or works issued by the corporate body, or (2) in reference sources, in that order of preference. (AACR2).


Preliminaries.  The title page(s) of an item, the verso of the title page(s), any pages preceding the title pages(s), and the cover (AACR2).


Printing.  See Facsimile reproduction, Impression, Issue, Reprint.


Provisional record.  A temporary cataloging record, consisting of minimal identifying information created because no full bibliographic record exists.


Recto.  1.  The right-hand page of a book, usually bearing an odd page number.  2.  The side of a printed sheet intended to be read first. (AACR2)


Reference.  A direction from one heading or entry to another. (AACR2)


Reissue.  See Issue, Reprint.


Reprint.  1.  A new printing of an item made from the original type image, commonly by photographic methods.  It may reproduce the original exactly (an impression) or it may contain minor but well-defined variations (an issue).  2.  A new edition with substantially unchanged text.  See also Facsimile reproduction. (AACR2)


Republication.  A reissue of a previously published edition by another publisher without change in the text. (LCRI 2.7B7)


Serial.   A continuing resource issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion. Examples of serials include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series. (AACR2)


Series.  A group of separate items related to one another by the fact that each item bears, in addition to its own title proper, a collective title applying to the group as a whole.  The individual items may or may not be numbered. (AACR2)


Set.  See Multipart item.


Shelflist/shelflisting.   A record of items owned by the library filed in call number order.  Used to avoid assigning duplicate call numbers.  The process of creating a unique call number for an item.


Sine loco (s.l.).  Without place (i.e., the name of the place of publication, distribution, etc., is unknown). (AACR2)


Sine nomine(s.n.).  Without name (i.e., the name of the publisher, distributor, etc., is unknown.  (AACR2)


Standard number.  The International Standard Number (ISN), (e.g., International Standard Book Number (ISBN), International Standard Serial Number (ISSN)) or any other internationally agreed upon standard number that identifies an item uniquely. (AACR2)


Statement of responsibility.  A statement transcribed from the item being described, relating to persons responsible for the intellectual or artistic content of the item, to corporate bodies from which the content emanates or to persons or corporate bodies responsible for the performance of the content of the item. (AACR2)


Subject analysis.  The process of identifying the intellectual content of a work in order to assign a classification number and subject headings.


Subject cataloging.  The process of adding subject access points to the bibliographic record through the use of standardized subject headings that reflect the intellectual content of the work.


Subject heading.  The term (a word or group of words) denoting a subject under which all material on that subject is entered in a catalog. Standard thesauri are commonly used including the Library of Congress Subject Headings.


Subordinate body.  A corporate body that forms an integral part of a larger body in relation to which it holds an inferior hierarchical rank. (AACR2)


Supplement.  An item, usually issued separately, that complements one already published by bringing up-to-date or otherwise continuing the original or by containing a special feature not included in the original.  The supplement has a formal relationship with the original as expressed by common authorship, a common title or subtitle, and/or a stated intention to continue or supplement the original. (AACR2)


Title page.  A page at the beginning of an item bearing the title proper and usually, though not necessarily, the statement of responsibility and the data relating to publication. (AACR2)


Title proper.  The chief name of an item, including any alternative title but excluding parallel titles and other title information. (AACR2)


Tracing.  Headings (access points) by which an item can be searched in the on-line catalog.


Uniform title.  1.  The particular title by which a work is to be identified for cataloging purposes.  2.  The particular title used to distinguish the heading for a work from the heading for a different work. A conventional collective title used to collocate publications of an author, composer, or corporate body containing several works or extracts, etc., from several works (e.g., complete works, several works in a particular literary or musical form. (AACR2)


Verso.  1.  The left-hand page of a book, usually bearing an even page number.  2.  The side of a printed sheet intended to be read second. (AACR2)


Volume.  In the bibliographic sense, a major division of a work, regardless of its designation by the publisher, distinguished from other major divisions of the same work by having its own inclusive title page, half title, cover title, or portfolio title, and usually independent pagination, foliation, or signatures.  This major bibliographic unit may include various title pages and/or paginations.  2.  In the material sense, all that is contained in one binding, portfolio, etc., whether as originally issued or as bound after issue.  The volume as a material unit may not coincide with the volume as a bibliographic unit.  (AACR2)





CIL 08/25/2003


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