PROCESSES FOR MANAGING INDEXES, DATABASES, REFERENCE SOURCES AND MORE

 

Collection Development Librarians

    Send all orders (except those processed by Head of Reference (Marcella) that do not require licenses and cost less

      than $700) to the  Deputy Director (Curt).

    Curt or Marcella notifies Electronic Resources Librarian (Toni) by forwarding pertinent information including contract

      when available.
 

Electronic Resources Librarian:

    Verifies the selection meets three conditions:

        1.     Deputy Director selected the title.

        2.     Title can be linked to directly.

        3.     Intended for the permanent collection and access to title is not on a trial basis.

    Maintains documentation on access rights, e.g., contracts, e-mail confirmations, and so forth.

    Completes CIP Electronic Resource Notification Form or Electronic Resource Alert form for each title, or when

      appropriate, publisher.

    Forwards to Director for Financial Management (Kris) the original completed contract, when available, and/or any

      e-mail correspondence from vendors to the erline original contract or printout of e-mail correspondence to CIP.
    Notifies CIP to update Voyager records, including changes to URLs.
 

Center for Information Processing:

    Maintains relevant information in Voyager:

        1.     Creates purchase order, if appropriate.

        2.     Creates bibliographic and holdings records according to Bibliographic Elements for Remote Access Online

                Resources.

    Maintains paper files for all resources.

    Updates and maintains database records, including URLs.
 

CUL Systems:

    Works with interested parties to extract data as needed.


 
 

 

SB 09/14/2000

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This page is maintained by John Milazzo jamilazz@mail.smu.edu
For questions about the content of this page, please contact Sherilyn Bird sbird@mail.smu.edu
Last updated 10/10/2000