PROCESSES FOR MANAGING INDEXES, DATABASES, REFERENCE SOURCES AND MORE

 

Collection Development Librarians

    · Send all orders (except those processed by Head of Reference (Marcella) that do not require licenses and cost less

      than $700) to the  Deputy Director (Curt).

    · Curt or Marcella notifies Electronic Resources Librarian (Toni) by forwarding pertinent information including contract

      when available.
 

Electronic Resources Librarian:

    · Verifies the selection meets three conditions:

        1.     Deputy Director selected the title.

        2.     Title can be linked to directly.

        3.     Intended for the permanent collection and access to title is not on a trial basis.

    · Maintains documentation on access rights, e.g., contracts, e-mail confirmations, and so forth.

    · Completes CIP Electronic Resource Notification Form or Electronic Resource Alert form for each title, or when

      appropriate, publisher.

    · Forwards to Director for Financial Management (Kris) the original completed contract, when available, and/or any

      e-mail correspondence from vendors to the erline original contract or printout of e-mail correspondence to CIP.
    · Notifies CIP to update Voyager records, including changes to URLs.
 

Center for Information Processing:

    · Maintains relevant information in Voyager:

        1.     Creates purchase order, if appropriate.

        2.     Creates bibliographic and holdings records according to Bibliographic Elements for Remote Access Online

                Resources.

    · Maintains paper files for all resources.

    · Updates and maintains database records, including URLs.
 

CUL Systems:

    · Works with interested parties to extract data as needed.

 
 

 

SB 09/14/2000

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This page is maintained by John Milazzo jamilazz@mail.smu.edu
For questions about the content of this page, please contact Sherilyn Bird sbird@mail.smu.edu
Last updated 10/10/2000