PREPARING BOOKS AND SERIALS FOR End processing

Transcription of the Call Number on the Item | Placement of Bar Code Label

Distribution of Material to End Processing | Spine Label Corrections

 

This document describes the transcription and placement of the call number on the item as well as the placement of the barcode.  For DeGolyer materials see DeGolyer Library Cataloging.

Transcription of the Call Number on the Item

Structure of the call number

Location text and/or a temporary location, as found in the location chart, precede the call number.

 

Limited

Ref

Access

L901

NX123

.C678

.B54A4

30th ed.

1995

 

 

Oversized designation, as found in the location chart, follows the location text and/or temporary location, and precedes the call number.

 

f

Ref

GN645

q

.B4

HD2844

1999

.G56

 

2001

 

First line of the call number contains the classification portion of the call number excluding subject cutter numbers.

 

DA66

QP514.2

.F57

.H86

2001

2000

 

Second line of the call number contains both subject and item Cutter numbers, when present.

 

P54

GF891

.F31C44

.K7813

1990

1993

 

Subsequent lines contain the remaining elements of the call number with each element appearing on a separate line.

 

QA3

TK454.4

GN307

DE5

.L28

.M3I482

.E53

.P33

no.298

2000

1991

2002

 

 

Suppl.

v.1

no.3

 

Exceptions:

Cutter numbers of more than 9 characters must break the subject and item numbers onto separate lines.  A decimal point is counted as a character.

 

HQ123.53

.A342

H3513

2002

 

IEEE Transactions have letters after the Cutter numbers and must be on separate lines.

 

TK1

.I59

PWRD

v.16

 

Placement of the call number

Write the call number on the inside back cover of the book near the spine, towards the top of the page.  Refer to the Voyager Location Codes chart for designations for given locations.  Only information in the "Call #" and "Enum" fields is written in the back of the book for the call number. Information in the "Spine" field does not go on the call number. Do not leave any spaces between characters within the call number.  Always compare the item record with the call number you have written in the book to be sure they match.

 

Write the call number on all pieces of accompanying materials that remain with the book.  If the material will not remain with the book:

 

Exceptions:

If the inside cover is so dark that the call number cannot be easily read, apply a white label and write the call number on it.

 

If it is a browsing &/or juvenile book, the book is covered with plastic during end processing.  Write the call number in the top right corner of the last page.

 

If there are illustrations or pertinent information on the inside back cover that will be lost by covering it up, write the call number in the top right corner of the last page.

 

Sample of last page and inside back cover of book:

 

LAST PAGE

INSIDE BACK COVER

 

 

 

 

 

Ref

HE6239

.E54536

1995

 

 

 

 

For books containing red Special Processing flags see Special Processing of Materials.

Placement of Bar Code Label

Place the bar code label on the last page of the book near the outer edge, towards the top of the page, leaving sufficient space for binding or rebinding.

 

If there are illustrations or pertinent information on the inside back cover that will be lost by covering it up, place the bar code label in the next suitable location on that page.

 

Sample of last page and inside back cover of book:

 

LAST PAGE

INSIDE BACK COVER

  

        Southern Methodist Univ.

  ||||||||||||||||||||||||||||||||||||

      32177015006263

 

 

 

 

Ref

HE6239

.E54536

1995

 

 

 

Distribution of Material to End Processing

Spine Label Corrections

When you return books to end processing for spine label changes/corrections:

 

 

 

JAM 8/20/2003

BAS 8/20/2003

BE 8/20/2003

SAB 2/6/2013

 

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Last updated 02/06/2013