PREPARING BOOKS AND SERIALS FOR End processing
Transcription of the Call Number on the Item | Placement of Bar Code Label
Distribution of Material to End Processing | Spine Label Corrections
This document describes the transcription and placement of the call number on the item as well as the placement of the barcode. For DeGolyer materials see DeGolyer Library Cataloging.
Transcription of the Call Number on the Item
Structure of the call number
Location text and/or a temporary location, as found in the location chart, precede the call number.
|
Limited |
Ref |
|
Access |
L901 |
|
NX123 |
.C678 |
|
.B54A4 |
30th ed. |
|
1995 |
|
Oversized designation, as found in the location chart, follows the location text and/or temporary location, and precedes the call number.
|
f |
Ref |
|
GN645 |
q |
|
.B4 |
HD2844 |
|
1999 |
.G56 |
|
|
2001 |
First line of the call number contains the classification portion of the call number excluding subject cutter numbers.
|
DA66 |
QP514.2 |
|
.F57 |
.H86 |
|
2001 |
2000 |
Second line of the call number contains both subject and item Cutter numbers, when present.
|
P54 |
GF891 |
|
.F31C44 |
.K7813 |
|
1990 |
1993 |
Subsequent lines contain the remaining elements of the call number with each element appearing on a separate line.
|
QA3 |
TK454.4 |
GN307 |
DE5 |
|
.L28 |
.M3I482 |
.E53 |
.P33 |
|
no.298 |
2000 |
1991 |
2002 |
|
|
|
Suppl. |
v.1 no.3 |
Exceptions:
Cutter numbers of more than 9 characters must break the subject and item numbers onto separate lines. A decimal point is counted as a character.
|
HQ123.53 |
|
.A342 |
|
H3513 |
|
2002 |
IEEE Transactions have letters after the Cutter numbers and must be on separate lines.
|
TK1 |
|
.I59 |
|
PWRD |
|
v.16 |
Placement of the call number
Write the call number on the inside back cover of the book near the spine, towards the top of the page. Refer to the Voyager Location Codes chart for designations for given locations. Only information in the "Call #" and "Enum" fields is written in the back of the book for the call number. Information in the "Spine" field does not go on the call number. Do not leave any spaces between characters within the call number. Always compare the item record with the call number you have written in the book to be sure they match.
Write the call number on all pieces of accompanying materials that remain with the book. If the material will not remain with the book:
- for non-electronic formats see Accompanying Material
- for electronic formats see Electronic Resources as Accompanying Material
Exceptions:
If the inside cover is so dark that the call number cannot be easily read, apply a white label and write the call number on it.
If it is a browsing &/or juvenile book, the book is covered with plastic during end processing. Write the call number in the top right corner of the last page.
If there are illustrations or pertinent information on the inside back cover that will be lost by covering it up, write the call number in the top right corner of the last page.
Sample of last page and inside back cover of book:
|
LAST PAGE |
INSIDE BACK COVER |
|
|
Ref HE6239 .E54536 1995
|
For books containing red Special Processing flags see Special Processing of Materials.
Placement of Bar Code Label
Place the bar code label on the last page of the book near the outer edge, towards the top of the page, leaving sufficient space for binding or rebinding.
If there are illustrations or pertinent information on the inside back cover that will be lost by covering it up, place the bar code label in the next suitable location on that page.
Sample of last page and inside back cover of book:
|
LAST PAGE |
INSIDE BACK COVER |
|
Southern Methodist Univ. |||||||||||||||||||||||||||||||||||| 32177015006263
|
Ref HE6239 .E54536 1995
|
Distribution of Material to End Processing
- Place all reference and browsing books on shelves labeled "Reference + Browsing"
- Place all other books on remaining shelves
- Place rush books on table by end-processing computer
Spine Label Corrections
When you return books to end processing for spine label changes/corrections:
- erase or cross through the previous call number
- write the corrected call number in the book
- use an ink pen to cross through the old call number on the spine label
- insert a routing flag with the appropriate location
- place book on table by end-processing computer
JAM 8/20/2003
BAS 8/20/2003
BE 8/20/2003
SAB 2/6/2013
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