IMPORTING OCLC RECORDS (CATALOGING MODULE)


Step 1. Export from OCLC

  1. Choose the appropriate session for the owning library.
  2. Find the record you wish to export.
  3. Enter the command xpo and press the F11 key.
  4. If export is successful, "Record exported in USMARC" message appears.
  5. The record goes to your workstation to a file called OCLC, but is not yet added to the Voyager database.


Step 2. Import to Voyager

Add New Record (No Overlay)

     1.  Open the Cataloging Module, logon, and select the appropriate cataloging location.
     2.  Select Record > Import > From new file (or From previous file if OCLC import was used earlier in your session).
     3.  Open File box appears.
     4.  Double click on the file you want to import from depending on the library for which you are cataloging:

  • For CUL locations (except DeGolyer and CMIT) pick Cul.dat.
  • For DeGolyer locations pick Deg.dat.
  • For CMIT locations pick Cmit.dat.
  •      5.  The OCLC Import Window appears.
         6.  Highlight the record(s) you wish to import and click OK.
         7.  Save the record to the database.

    Replace (Overlay) Existing Record

         1.  Open the Cataloging Module, logon, and select the appropriate cataloging location.
         2.  Select Record > Import > From new file (or From previous file if OCLC import was used earlier in your session).
         3.  Open File box appears.
         4.  Double click on the file you want to import from depending on the library for which you are cataloging:

         5.  The OCLC Import Window appears.
         6.  Highlight the record you wish to import and click OK.
         7.  The imported record appears. DO NOT save it to the database at this time.
         8.  Arrange the imported record and the target record (record you wish to replace) so that the 035 field of each is visible.
              (For example, use Tile Vertically)
         9.  Verify that the 035 fields match. If they match, proceed to step 12.
       10.  If the 035 fields are different, change the 035 on the target record to match the 035 field on the imported record using
              the copy/paste function. Save the target record.
       11.  If the target record does not have an 035 field, add the 035 field from the imported record to the target record using the
              copy/paste function. Save the target record.
       12.  If there is essential information such as 939 ordering information or a 730 zSTANDING ORDER field that needs to be
              kept, copy and paste it onto the imported record before completing the import process.
       13.  Save the imported record to the database. (Make sure the imported record is the active record by clicking on it.) The
              imported record will replace the target record. The following message appears:
                    The record was added to the database. It replaced duplicate existing record #-----.
       14.  Verify that the record number in the message matches the target record.
     
     
     

    NCR 03/01/2000

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    This page is maintained by John Milazzo jamilazz@mail.smu.edu
    For questions about the content of this page, please contact Nancy Rubenstein nrubenst@mail.smu.edu
    Last updated 03/02/2000