Flags used by continuations team

Bindery Alert | Superseded Issues | Location/Plate | Title Alert | Not In Voyager | Index  

Gift | Periodical Gift

 

This document is intended for staff who catalog and check-in material received as continuations. It is a guide to show what flags are used and when to use the appropriate flag for the material being processed.

 

 

 

 

BINDERY ALERT

 

 

 

 

Volume(s) to Bind:

 

_________________________

 

Issues:

 

_________________________

 

Year:

 

_________________________

 

 

 

Title:

 

 

 

Call #:

 

 

From:

 

 

         Bindery Alert

 

  • Use to notify staff that it is time to bind volumes/issues as appropriate per binding notes.
  • Use designated color for appropriate material.
    • Fondren, Hamon, and ISEM periodicals -- Gold
    • Science periodicals -- Fluorescent Pink
    • Standing orders ­-- Dark Green

 

 

 

 

 

 

SUPERSEDED

ISSUES

DISCARD

 

Title:

 

Volume(s): _________

 

Issues: ____________

 

Year: _____________

 

Call #: _____________

 

 

 

RETRIEVE

 

Title:

 

 

Volume(s): _________

 

Issues: ____________

 

Year: ____________

 

Call #: _____________

 

Send to: ___________

 

Attn: _______________

 

 

         Superseded Issues

 

  • Use to notify staff to discard or transfer material.
  • Use top portion for all non-bar coded materials that are to be discarded.
  • Use bottom portion for all bar coded materials that are to be withdrawn or transferred to another location.

 

 

 

 

 

 

Location:

 

_____flc,ref________________

 

Temp Location:

 

_________________________

 

Plate:

 

_____Oost_________________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Location/Plate

 

  • Use appropriate colored flag for placement of material. See Voyager Location Codes documentation.
  • Use to notify end processing and public services staff of permanent location, temporary location and needed plate as instructed in 852 field.

 

i.e. 852 |b flc,ref |h nnn |i nnn |x Plate: Oost.

See example to the left.

 

TITLE ALERT

 

 

  TITLE CHANGE

     Current Title:

    

     Previous Title:

    

 

    please bind previous title:

 Volume(s) to bind:________________

  Issues:_______________________

  Year:________________________

… … … … … … …

 

   NEW TITLE - First Issue

     Title

 

… … … … … … …

 

   TITLE CEASED - Last Issue

     Title

 

 

    please bind:

   Volume(s) to Bind:______________

    Issues:_____________________

    Year:______________________

 

 

 

 

 

 

Title Alert

 

  • Use to notify Periodicals staff of changes to or additions of materials being processed.

 

 

 

 

 

Not in Voyager

 

 

 

 

 

discard

 

 

or

 

 

 

   add to collection for location:

 

 

  _______________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

   

    return to:

         

 

 

 

Not In Voyager

 

  • Use to notify collection development staff of unsolicited material.

 

 

 

INDEX 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

             Index

 

  • Use to notify Periodicals Bindery staff.
  • Use for Fondren and Science periodical indexes only.
  • Place indexes in Periodicals Binding Workroom mailbox.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Gift

 

 

         _____CMIT

 

         _____DeGolyer

 

         _____Fondren

 

         _____Fort

 

         _____Gov Docs

 

         _____Hamon

 

         _____ISEM

   

         _____Science

 

 

Special Instructions:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

             Gift

 

  • Initiated by collection development staff to notify CIP of gift being added.
  • Use with gift/unsolicited material being added as a result of a collection development decision.

 

 

 

 

 

PERIODICAL

GIFT

 

Permanent location:

 

_____NPRA

 

_____Fondren

 

_____Science

 

_____DeGolyer

 

_____Fort

 

_____Hamon

 

_____ISEM

 

_____Other:__________

 

 

 

_____One-time gift

 

_____Regular

 

If regular, provide donor name and contact information.

 

 

 

Retention policy

 

 

 

 

Special instructions

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

         Periodical Gift

 

·        Initiated by Periodicals Librarian to notify CIP of gift being added.

·        Use with gift/unsolicited periodicals being added as a result of a collection development decision.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SG 01/23/2003

 

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For questions about the content of this page, please contact Sonia Graff sgraff@mail.smu.edu

This page is maintained by Angela Laack and John Milazzo.

Last updated 01/24/2003