856: Electronic Location and Access

Introduction | Copy Cataloging Instructions | Reference Information and Examples

 

Introduction

 

Field 856 is most commonly used for links from bibliographic records to internet resources.  The field may also contain information about access to the resource, as well as information about the content being linked to. 

 

Use field 856 in a bibliographic record for a resource when that resource or a subset of it is available electronically. In addition, use field 856 to locate and access an electronic version of a non-electronic resource described in the bibliographic record or a related electronic resource.

 

 In bibliographic records for books, related electronic resources may be table of contents information, summaries of a book, a website devoted to the exhibition described in the book, or the complete text of the book in electronic form, etc.

 

Copy Cataloging Instructions

 

1st Indicator: Access method

         Verify that the 1st indicator is 4.  If it is not, take the material to the electronic resources cataloger.

2nd Indicator: Relationship

         Accept the second indicator on incoming copy.

Subfields

 

|u: Uniform Resource Identifier

 

      If the link is to Library of Congress-hosted content (recognizable by starting with http://www.loc.gov/,) accept the link without checking it.

 

    For non-LC links:

 

1. Verify the accuracy of the link.  In the Voyager Cataloging Client, this can be done by typing CTRL + K and clicking on the link in the pop-up window. Verify that the linked website matches the content of the book.  If it does not, or if the link does not work, consult the electronic resources cataloger.

 

2. Check the materials specified (|3) or public note (|z) fields to see if they indicate the type of material that is available.  Verify that what is in the note matches the content being linked to (i.e., if it says |3 Table of Contents, make sure your link goes to a table of contents).  If it does not, or if you are not sure, take the material to the electronic resources cataloger.

 

3. Verify that the content available from the link is accessible without a password or subscription.  If a password or subscription is required, delete the 856 field.  If you are unsure about whether a subscription is required, consult the electronic resources cataloger.

 

Reference Information and Examples

 

 For complete coding information, consult the OCLC Bibliographic Formats and Standards, 856.

 

Indicator

 

1st Indicator: Access method

 

4          HTTP (Hypertext Transfer Protocol).

 

2nd Indicator: Relationship

 

_          No information provided

 

0          Resource

 

1          Version of resource

 

2          Related resource

 

Subfields

 

|u Uniform Resource Identifier

 

The data in field 856 subfield u typically is the Uniform Resource Locator (URL) that provides electronic access data as an HTTP address in a standard form.

 

Examples:

 

The item is electronic

 

245

:41: |a Proceedings of the Seminar on Cataloging Digital Documents, October 12-14, 1994 |h [electronic resource] /|c University of Virginia Library, Charlottesville, and the Library of Congress

856

:40: |u http://lcweb.loc.gov/catdir/semdigdocs/seminar.html

 

The print book is also available electronically

 

245

:00: |a Abrupt climate change : |b inevitable surprises / |c Committee on Abrupt Climate Change.

530

:__ : |a Also available via the World Wide Web.

856

:41: |u http://www.nap.edu/catalog/10136.html

   

 

The finding aid to the collection is available electronically

 

245

:00: |k Papers |f 1932-1970|g (bulk 1932-1965)

856

:42:|3 Finding aid |u http://lcweb2.loc.gov/ammem/ead/jackson.sgm

 

|x Nonpublic note

 

A note pertaining to the electronic location of the source identified in the field that is not for public display. A nonpublic note may contain processing information about the file at the location specified.

 

Example:

 

856

:42: |u http://purl.access.gpo.gov/GPO/LPS3636 |x GIRU

 

|z Public note

 

A note pertaining to the electronic location of the source identified in the field that is formatted for public display.

 

Examples:

 

 

856

:40: |z Full text from Business Source Complete: 07/01/1999 to 11/30/2002: (SMU campus and valid SMU students/faculty/staff) |u http://proxy.libraries.smu.edu/login?url=http://search.ebscohost.com/direct.asp?db=bth&jid=1NG&scope=site

856

:40: |z Subscription required |u http://www.worldshakesbib.org

856

:42: |u http://rs5.loc.gov/cgi-bin/frames?cat&worklist&catwip |z worklist

   

 

|3 Materials specified

 

The part of the described materials to which the URL applies.

 

Examples:

 

245

:10: |a Playing with history : |b the historical approach to musical performance / |c John Butt.

856

:42: |3 Publisher description |u http://www.loc.gov/catdir/description/cam022/2001043656.html

856

:41: |3 Table of contents |u http://www.loc.gov/catdir/toc/cam024/2001043656.

 

 smh 08/11/09

 

For questions about the content of this page, please contact Sarah Haight (shaight@mail.smu.edu)

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Last updated 08/13/2009