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245 TITLE AND STATEMENT OF RESPONSIBILITY

 

Introduction | Copy cataloging instructions | Reference information and examples

 

Introduction

 

The MARC 245 field contains the title, subtitle, and author(s) of the work being cataloged.  The title itself appears in subfield a (|a); the remainder of the title, or subtitle, appears in subfield b (|b); and the statement of responsibility appears in subfield c (|c).  Two things are determined by the cataloger and recorded in this field: the title proper and the statement of responsibility

 

The title proper is the chief name of the item; often, this is the form appearing on the title page.  Sometimes the typography on the title page makes determining the title proper complicated.  For instance, there may be introductory wording that is not intended to be part of the title, but which may be typographically prominent.  Other forms of the title may appear on the cover, spine, or other parts of the book.  The cataloger compares the forms appearing in different parts of the work to determine the title proper.  Alternate forms of the title are recorded in field 246, which allows patrons to find the book by searching one of the alternate forms of the title. 

 

The statement of responsibility usually contains information about authorship, but it can also include information about editors, photographers, translators, and others involved in creating the work.  Authors can be either individuals or named groups of people, like the American Library Association (corporate bodies).  Often, the statement of responsibility appears on the title page, but in certain types of publications (such as art exhibition catalogs), it is frequently found on another page.  The statement of responsibility is transcribed exactly as it appears on the item.  Only three persons for any given role are named in the statement of responsibility.  If there are more than three, the first name is given, followed by “ … [et al.].”  For example, if there is one author and three photographers, all names are given in the statement of responsibility.  If there is one author and four photographers, only the author and first photographer’s name is given, followed by “ … [et al.].”

 

Copy Cataloging Instructions

 

1st indicator: Title added entry

 

·         This indicator is 1 if a 1xx field is present in the bib record.  If the 1xx is absent, the first indicator is 0.  Check for accuracy.

2nd indicator: Nonfiling characters

 

·         Check for correctness.  For examples, see below.  For more information, see the List of Initial Articles.

 

Subfields

 

|a: Title

 

·         Compare what is on the title page to the record, and correct any typos appearing in the record.  If there is a typo on the title page itself, see Reference Information and Examples or consult a cataloger. 

 

·         In Cataloging in Publication (CIP) records (distinguished by the presence of Encoding Level 8 in the Leader), if the 245 does not match the title page exactly, but the ISBN, publisher, series, and other title page information match the book, edit the title to match the book.  In case of doubt, consult a cataloger.

 

·         If you think the item may be part of a serial or conference proceedings, take it to a member of the Continuations Team.  Serial items often have words like “Journal,” “Yearbook,” “Annual,” or “Letters” in the title, and may have volume numbering or year on the cover or first page.  Conference proceedings often include “Conference” or “Proceedings” in the title, and may have the conference numbering and location on the cover or title page (i.e., 7th International Conference on Nitride Semiconductors, Sept. 16-21, 2007, Las Vegas, NV).

|b: Remainder of title

 

·         Compare what is on the title page to the record, and correct any typos appearing in the record.  If there is a typo on the title page itself, see Reference Information and Examples or consult a cataloger. 

|p: Part title

 

·         If this subfield begins with an article, delete the article.

 

·         If you are unsure whether the part designation is being used correctly (if, for instance, it is not consistent with usage in similar titles in the catalog), consult a cataloger.

 

Reference Information and Examples

 

 For complete coding information, consult the OCLC Bibliographic Formats and Standards, 245.

 

Chief Source: title page

 

If the title proper is not taken from the title page, give the source in a note. 

 

500:__:  Cover title.

500:__: Title from caption.

 

Enter any information taken from a source other than the title page in square brackets [ ].

 

245:10: Esteban Vicente : |b pinturas, dibujos y collages, 1925-1999 / |c [textos, Enrique Castaños Alés, José María Parreño].

 

Subfields a and b

 

Title proper (|a) and subtitle/other title information (|b) 

 

According to AACR2, the title and other title information should be transcribed exactly as to order, wording, spelling, accentuation, and other diacritical marks, but not necessarily as to punctuation and capitalization. 

 

·      If the title proper contains the mark of omission (...), enter the mark as a dash.  Enter the dash as two hyphens (--).  If the hyphens occur within or at the end of the subfield, leave a blank space following the hyphens.  If the hyphens occur at the beginning of a subfield leave no blank space.

 

245:10: Getting around-- in Germany

not

245:10: Getting around--in Germany

245:10: --as others see it

not

245:10: -- as others see it

 

·        If the title proper on the piece contains square brackets [ ], enter the brackets as parentheses ( ).

 

·        If the title proper begins with a number, add a 246 field with the number spelled out.  If the number is spelled out, enter the title using the number(s).

 

      245:00: |a 101 Aggie jokes

      246:3_: |a One hundred one Aggie jokes

      246:3_: |a One hundred and one Aggie jokes

 

·      “AACR2 does not mention the problem that arises when data being transcribed for the bibliographic description include punctuation that is also used as ISBD punctuation: a colon, a slash, or the equals sign.  Do not transcribe any of these three marks unless, according to normal practice, the space may be closed up on both sides.  Usually, a comma or a dash (with space closed up on both sides) can be substituted for a colon.”

 

            On source: … Symposium: Fine Arts in the 80’s

            245:10: |a Proceedings / |c Symposium—Fine Arts in the 80's

            OR 245:10: |a Proceedings / |c Symposium, Fine Arts in the 80's

             [source: LRCI 1.1B1]

 

 ·      Use square brackets to correct or note typos.

       245:04: |a The wolrd [sic] of television

       245:02: |a A nev [i.e. new] mechanism for transnational media complaints

 

 ·      Alternative titles (preceded by “or”) are part of  |a.  Add a 246 for the alternative title if it is not present. 

 

245:10:  |a Marcel Marceau, or, The art of the mime.

 

     In older records, the alternative title is in |b.  Check to be sure the alternative title is in either a 246 or 740 field.  If it is not, add it in a 246. 

 

For copy cataloging, it is not necessary to place the alternative title in |a if it is present in |b.

 

Subfield c

 

Statement of responsibility (|c). 

 

According to AACR2, the statement of responsibility is transcribed exactly as it appears on the title page, omitting degrees, honorary titles and institutional affiliations.  Add a bracketed word or short phrase if the relationship between the title and the person or body named in the statement of responsibility is not clear.  If you transcribe a statement of responsibility from a source other than the title page, place it in square brackets.

 

            … / |c by Harry Smith.

            (Source reads, “by Dr. Harry Smith.”)

 

            245:00: |a Baijun ballads / |c [collected by] Chet Williams.

 

            … / |c sponsored by the Library Association.

            (Source reads, “Sponsored by the Library Association, founded 1877.”

 

SMH 5/22/09

 

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Last updated 08/13/2009