CEASED OR CANCELED TITLES RECEIVED AS CONTINUATIONS

 

This document is intended for staff members who check in periodicals, classed together serials, or classed separately series and discover that a title has ceased or been canceled.  It also covers titles where the print has been discontinued in favor of an electronic subscription.  This discovery may occur in several ways: 

 

Periodicals and Classed Together Serials

 

Noting cancelation or cessation of title

 

After discovering that a title has ceased or been canceled and the final issue is not yet in hand, add the following information in the pop-up check-in note: when/with what issue the title is canceled or ceased, and your initials: 

 

Examples: 

Title canceled eff. 12/31/02.  Notify Vendor Liaison when final issue arrives/krs

Title will cease with v.23:no.12(2002) per EBSCO.  Notify Vendor Liaison when final issue arrives/krs

 

Closing the records

 

When the final issue is in hand, the bibliographic and holdings records must be closed.

 

Ceased titles

 

If holdings are to be retained:

 

If all holdings are to be discarded:

 

Canceled titles

 

If holdings are to be retained:

 

If all holdings are to be discarded:

 

Classed Separately Series

 

Noting cancelation or cessation of title

 

After discovering that a series has ceased or been canceled and the final issue is not yet in hand, add the following information in the pop-up check-in note (if there is no check-in component, place information on the holdings record in an 866 |x): when/with what issue the title is canceled or ceased, and your initials: 

 

Examples:

            Title canceled eff. 12/31/02.  Notify Vendor Liaison when final issue arrives/krs

Title will cease with v.23:no.12(2002) per EBSCO.  Notify Vendor Liaison when final issue arrives/krs

 

Closing the records

 

When the final issue is in hand, the bibliographic and holdings records must be closed.

 

If holdings are to be retained:

 

If all holdings are to be discarded:

·         Search OCLC for bibliographic record and remove holdings symbol. 

·         Delete item, holdings and bibliographic records in Voyager for all associated individual serial bibliographic records and umbrella bibliographic records.

·         If unable to delete the records because of an attached PO:

Individual serial bibliographic records:

·         Suppress the bibliographic and holdings records, mark the holdings record as withdrawn.

Umbrella bibliographic records:

·          Suppress the bibliographic and holdings records, delete the 945 zSTANDING ORDER field from the bibliographic record, delete "CLASSED SEPARATELY" from the holdings record and replace it with "SO Canceled."

  

11/04/10

 

For questions about the content of this page, please contact Sarah Haight Sanabria shaight@mail.smu.edu.

This page is maintained by ciptech@smu.edu.

Last updated 11/05/2010