BIBLIOGRAPHIC ELEMENTS FOR REMOTE ACCESS ELECTRONIC SERIALS

 

SINGLE RECORD APPROACH

007

Physical description fixed field: Code 007 for computer file. Code the Specific Material Designation remote and the Dimensions not applicable.

008

Fixed-length data elements: Code Form of Original Item and Form of Item as correct for the original, not for the online version.

530

Other physical forms available note: Note the availability of the online version in field 530.  Also available to subscribers via the World Wide Web.

740

Variant title, added entry: Add a 740 (2nd indicator blank) title added entry when the title of the online version differs.

776

Additional physical form entry: If a separate ISSN has been assigned to the online serial but a separate record does not exist, add field 776 with subfields |t and |x: 

|t Korean studies |x 1529-1529

856

Electronic location: Set the second indicator to 1.  Change |u to |x so URL will not display in PONI from bib record. Delete |z Public Note as necessary.

953

Online resources keywords: Use the subject terms listed in the Subject Keywords document. Assign subject keywords and their corresponding broad topics as needed.  End each keyword string with a semicolon followed by a space. 953_ _ |a History; Humanities; Social Sciences;

 

 

MULTIPLE RECORD APPROACH

Leader

Type of Record: Code a for language material. 

Leader

Bibliographic Level: Code s for serial.

006

Computer file fixed field: Code 006 for computer file aspects, Type of file document, and Government Publication.

007

Physical description fixed field: Code 007 for computer file. Code the Specific Material Designation remote and the Dimensions not applicable.

008

Form of Item: Code s : Electronic.

022

ISSN: Assigned to U.S. serials; online versions of print serials are assigned separate ISSN.

050

LC classification number: Leave if available.

090

Local LC classification number: Delete if assigned to facilitate retrieval in the SMU Online Resources database.

130

Uniform titles: Use as required; See CONSER Cataloging Manual 31.5.

245

Title proper: Transcribe the title according to the rules found in AACR2 chapters 1, 9, and 12 and the directions in CCM Module 6.  Determine the title proper based on information taken from the chief source.  Prefer a source associated with the first or earliest issue, focusing on formally presented statements.  Use other sources if no formal source associated with the first or earliest issue can be found.  Use the GMD [electronic resource].

246

Variant titles: Use the appropriate indicators to generate a note for the source of the title. If there is no appropriate indicator, set the 2nd indicator to "blank" and add the text of a note in |i.  Possible |i notes: |i Also known as:      |i HTML title:

256

Computer file characteristics: Delete.

260          |a-|b

Publication, distribution: Consider all remotely accessed electronic resources to be published. If the serial lacks a formal statement of publication but it is clear from either internal or external evidence that it emanates from a particular institution or organization, consider the institution or organization to be the publisher and the location of the institution or organization to be the place of publication.

260 |c

Publication date: When cataloging from the first or last issue, include the publication date; otherwise, do not record it.

310

Frequency: Supply.

362

Numeric/chronological designation: Transcribe the designation from the first issue of a remote access serial when available using a formatted note (1st indicator 0): Vol. 1, no. 1 (2000)-

If the online version does not begin with the first issue of the printed version, provide an unformatted note (1st indicator 1) to indicate the coverage of the digitized serial at the time of cataloging: Electronic coverage as of Feb. 3, 2000: Vol. 2, no. 1 (Feb. 1999)-

500

Notes: Use as required.

500

Source of title proper note: Always give in a note the source of title even if the title is taken from the prescribed chief source.  Title from journal home page (viewed Jan. 11, 2001).

500

Description based on note: If using an unformatted 362 note, supply a "Description based on" note and combine with the “source of title proper” note in the last 500 field: Description based on: Vol. 2, no. 2 (Apr. 2000); title from journal home page (viewed Jan. 11, 2001).

506

Restrictions on access note: Delete.

516

Type of electronic resource or data: Make a brief note as to the type of remote access electronic serial if it is not otherwise clear in the record.

520

Summary: Delete.

530

Additional physical form available note: Use when information about a different physical format is available: Online version of the print publication. When specific title and database control number information are available for the other format, enter the title and control number in field 776 (Additional Physical Form Entry).

538

System requirements: Use as necessary if a browser alone does not obtain access. System requirements: Adobe Acrobat Reader ver. 3.0 required to view and print articles.

538

Mode of access: Mode of access: World Wide Web.

550

Issuing Body Note: Use as necessary.  Digitized and made available by Project Muse.

653

Uncontrolled subject terms: Delete any found on record.

650

Subject headings: Use as needed.

700-710

Personal and corporate added entries: Use as necessary. Authority records are created as necessary.  Add a 710 corporate added entry for issuing bodies named in 550 note.

730

Uniform title added entry: Use as needed. Add a 730 title added entry or 7XX author/title added entry when the title of the original differs. 

776

Additional physical form: Use in cases where there is a record for another physical form; see the 530 field description. |t Emerging infectious diseases |x 1080-6040 |w (DLC)   96648093 |w (OCoLC)31848353

780

785

787

Relationships with other resources: Use as needed.

856

Electronic location: Set the second indicator to 0.  Change |u to |x so URL will not display in PONI from bib record. Delete |z Public Note as necessary. 856 40 |x http://muse.jhu.edu/journals/nep/

953

Online resources keywords: Use the subject terms listed in the Subject Keywords document. Assign subject keywords and their corresponding broad topics as needed.  End each keyword string with a semicolon followed by a space. 953_ _ |a History; Humanities; Social Sciences;

 

Abridged from the CONSER Cataloging Manual.

Additional Sources for Cataloging Electronic Serials

·        CONSER Cataloging Manual Module 31: Remote Access ComputerFile Serials

·        Draft InterimGuidelines for Cataloging Electronic Resources

·        CONSER Working Group:  Single or Separate Records? What's Appropriate and When

 

 

 

KRS 04/03/2003

aml 12/16/2003

 

This page has been visited Hit Counter times since 04/05/05

 

For questions about the content of this page, please contact Kelly Sanderson ksanders@mail.smu.edu

This page is maintained by Angela Laack and John Milazzo.


Last updated 04/17/2003