Beginning the Copy Cataloging process in voyager

Search Voyager

Use the Title (staff view) or Staff Name Headings Search or Voyager bib record number for provisional records to find the bib record for the book in hand. If you cannot locate the book with these searches, consult a cataloger.

Determine if the work and the bib record match

Briefly compare the bibliographic record (fields 245-5xx) with the book to determine if they match. If they do not match, search Voyager again for the correct record. It is possible that the incorrect record was imported into Voyager during the ordering process. Follow the steps in Order Record Not Used for Cataloging to replace (overlay) the Voyager record with the appropriate OCLC record. If a matching record can not be found in either Voyager or OCLC, review the procedures in Selecting OCLC Bibliographic Records to determine if an existing record may be used, or if the book needs original cataloging. Books requiring original cataloging reside in the 090 backlog.

Examine the Leader

Verify that the Bibliographic Level is coded m for Monograph/item. If the bib record is coded s for Serial, place the book on the serial shelf. For any other case, consult a cataloger.

Determine if the record is a full level LC (Library of Congress record)

CUL uses full level LC records, when they are available, and performs minimal verification and editing of these records following the procedure: LC Copy Cataloging Guidelines, Books. Categories 1-4 below are considered LC full level. Category 6 is LC copy, but it is not LC full level and is not used without modification.

 

1)  LC full level record.  Identified by field 040 DLC |c DLC and Encoding Level “blank”.  Some records may have a field 042 lcode. Catalog according to:  LC Copy Cat Guidelines, Books.

 

2)  LC cooperative libraries' record.  Identified by

·      008 cataloging source  "c " and/or

·      042 lcnccp

·      042 lcode

·      042 pcc

Catalog according to:  LC Copy Cat Guidelines, Books.

 

3)  LC copy cataloging record.  Identified by field 042 lccopycat. These records have been cataloged by an OCLC member library and accepted by LC. Catalog according to:  LC Copy Cat Guidelines, Books.

 

4)  LC CIP (cataloging in publication record) record.  Identified by Encoding Level 8. Accept the record but verify all fields. Catalog according to:  LC Copy Cat Guidelines, Books.

 

5)  LC “J” level record.  Identified by Encoding Level J.  Do not use a "J" level record for cataloging.  Make a printout of the Voyager record, circle the "J" and place the book on the serial shelf. LC "J" level records are most likely monographs which LC no longer catalogs as a monograph.  The J record remains in OCLC, but usually an LC serial record has also been added to reflect LC’s current treatment of the title as a serial.

 

6)  LC minimal level and LC partial/preliminary (in process) record.  Identified by Encoding Level 5 and 7.  Search OCLC to ascertain if the record has been replaced by any of the LC records in categories 1-4 above.

·      If it has, overlay the Voyager record.

·      If it has not, search for a full level member record (Encoding Level I) and overlay the Voyager record.  See the procedure:  Importing OCLC Records Catalog according to:  090 Copy Cat Guidelines, Books.

 

7)  LC other edition.  If an LC record does not exist for the work you are cataloging, search OCLC for an earlier or later LC edition of the work.  Use the call number and subject headings on the OCLC LC record on the 090 Voyager record. Catalog according to:  090 Copy Cat Guidelines, Books.

 

If you have questions about whether a record should be cataloged according to LC Copy Cataloging Guidelines, Books, or 090 Copy Cat Guidelines, Books  ask a cataloger.

 

 

 

aml 08/19/2003

 

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For questions about the content of this page, please contact Angela Laack alaack@mail.smu.edu

This page is maintained by Angela Laack and John Milazzo.

Last updated 08/19/2003