ITEM
|
Subdivision
|
Script notes
|
PERSON
RESPONSIBLE
|
DONE
|
The Job
|
|
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|
|
|
Position
duties |
Letter of
resignation to supervisor |
Include date of
final working day in letter |
Staff member |
|
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Inform Library
Dean, CUL HR dept., and SMU HR |
|
CIP Director |
|
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Give copy of
exit checklist to staff member and supervisor |
|
CIP Director |
|
|
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Submit Help
ticket for LITDI |
Include
employee’s name and last day of work |
Supervisor |
|
|
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Announce
departure to CIP staff via email |
|
CIP Director |
|
|
|
Review position
description |
Review position
and duties in relation to current staffing needs and adjust as
needed |
CIP Director,
in collaboration with Dean, Team leaders, staff member |
|
|
|
Rewrite or edit
position description and job evaluation form, as needed, and begin
process of filling position |
May need to
request latest job evaluation form from SMU HR dept. |
CIP Director |
|
|
|
Submit job
description to EC |
|
CIP Director |
|
|
|
Communicate
status of pending work and on-going assignments that must be
delegated. |
Staff member
reports to Team Leader/s. |
Staff member |
|
|
|
Notify all
work-related committees and professional contacts |
|
Staff member |
|
|
Exit
Interviews |
Human Resources |
Staff member
makes appointment, submits final leave report to HR and provides a
copy to supervisor |
Staff member
|
|
|
|
Library
Director (optional) |
Staff member
makes appointment if desired |
Staff member
|
|
|
|
Supervisor |
Staff member
makes appointment if desired |
Staff member
|
|
|
|
Staff
Orientation WG (optional) |
Make
appointment |
CIP Orientation
W.G. member |
|
|
Team
Membership |
|
Update team
chart on CIP web site |
Administrative
Assistant |
|
Communication
|
|
|
|
|
|
Telephone use |
Voice mail |
Reset options |
Staff member |
|
|
|
Long distance |
Make
arrangements for payment of outstanding bills |
CIP Director |
|
|
E-mail |
Unsubscribe
(except for retirement) |
Library
listservs, etc. |
Tech Team /
LITDI |
|
|
|
|
Listservs
(personal) |
Staff member |
|
|
|
Send reminder
to remove name from email distribution lists |
|
CIP Director |
|
|
Mail |
Remove name tag |
CIP staff mail
box |
Administrative
Assistant |
|
|
|
Provide
forwarding address or contact information |
Provide to CIP
Director |
Staff member
|
|
Physical
Surroundings
|
|
|
|
|
|
CIP seating
chart |
Update chart |
CIP Orientation
Manual |
CIP Orientation
W.G. |
|
|
Work areas
clearance |
Clear files and
personal items from workstation & tidy desk & cubicle area
|
Resources
purchased by SMU remain property of SMU
Check with Team
Leader for what needs to remain for next occupant |
Staff member,
Team Leader |
|
|
|
Take or discard
name plate |
Personal
workstation |
Staff member |
|
|
|
Clear personal
items from Staff Kitchen, CIP refrigerator & coat closet in back
room |
|
Staff member |
|
|
|
Update Staff
"In & Out" board |
|
Administrative
Assistant |
|
|
Supplies |
Return unused
supplies |
CIP Conference
Room storage closet |
Staff member |
|
|
Building
Access/Security |
Return desk &
building keys |
|
Administrative
Assistant |
|
|
Library |
Return borrowed
materials |
Pay any fines |
Staff member |
|
Technology
|
|
|
|
|
|
Software |
Clear Voyager
security |
|
LITDI; Tech
Team |
|
|
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Transfer work
related files to appropriate team folders |
On V:\ drive,
leave back-ups on PC or other storage media |
Staff member;
Tech Team;
LITDI |
|
|
|
Clear all
personal files from PC |
Including
favorites/bookmarks |
Staff member
|
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