Fax Machine Instructions

 

TO SEND A FAX (Domestic):

 

  1. Load your document(s) face down in the document feeder located on the top portion of the machine.
  2. On the numeric keypad, dial as you would on a normal office phone

·        5 digit number for on-campus

·        9 for an outside line and then 10 digits for a local number

·        9 for an outside line and then 10 digits for a long distance number followed by your long distance authorization number

  1. Press “start” to begin the transmission

 

*Note:  The maximum number of pages in the document feeder at one time should be about 5.  If you have a larger fax, add pages to the document feeder as the stack goes down.  Place these additional pages face down in the document feeder in the same fax transmission.  There is no need to send a fax in two parts, unless the pages get stuck together when going through the feeder.

 

TO SEND A FAX (International):

 

  1. Load your document(s) face down in the document feeder located on the top portion of the machine.
  2. On the numeric keypad, dial the following:
  3. Press “start” to begin the transmission

 

REDIALING:

 

If the line is busy or if there is no answer, the fax machine will wait and automatically redial the number after one minute.  It will redial 5 times.  You can also redial a number manually at any time by pressing the “Redial” key.

 

RECEIVING FAXES:

 

The fax machine will ring once and the display will show “Receiving”.

 

CONFIRMATION REPORTS:

 

The fax machine will only print a fax confirmation when there is a transmission error.  To print a confirmation report manually, press “Report/Space”, “1”, “Enter”; then use the left arrow key to highlight “YES” and “Enter”.

 

HELPFUL HINTS:

 

·         If you need to stop a transmission in progress, press the “Stop” key.

·         If you made a mistake when entering numbers, use the “Backspace” key to erase.

·         Enter pauses into your dialing sequence by pressing the “Redial/Pause” key.

·         To change the contrast, press “Contrast” and then use the arrow keys to choose Lighten, Normal, or Darken.

·         If sending a photograph, select the “Photograph” button.

·         To change the resolution, press the “Resolution” button and then use the arrow keys.

·         All settings return to the defaults after transmissions are sent.

·         If your documents get stuck partway through or feed more than one sheet at a time, press the “Stop” key so your document(s) will feed through the rest of the way.  NEVER pull partially loaded sheets from the feeder.

 

kr 06/13/2003

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This page is maintained by John Milazzo jamilazz@mail.smu.edu
For questions about the content of this page, please contact Kris Reed kreed@mail.smu.edu
Last updated 08/07/2003