Nearly 400 SMU students participate each year in the University’s 22 international study-abroad programs throughout Europe, North America, Australia, and Asia.

Library Voyager Uploads in SMU Financials v8.9

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Library users who upload Voyager vouchers into SMU Financials should be aware of three key changes due to v8.9.

New Upload Schedule

Due to changes in Accounts Payable processing, Voyager upload processing should occur based on the following schedule.  This only applies to the actual importing of Voyager file(s) into SMU Financials.

MONDAY: No uploads.

TUESDAY: Uploads can occur any time. Paper invoices to AP by noon.

WEDNESDAY: No uploads.

THURSDAY: Uploads can occur any time. 

FRIDAY: Uploads can occur any time.  Paper invoices to AP by close of business.

New File Directory

In the old version of SMU Financials, the file directory where the Voyager file was copied and uploaded was \\sfprdb1\psoft_files$\.  For SMU Financials v8.9, this file directory is replaced. 

The file directory that should be used from this point on is \\sfprdc3\psoft_files$\ .

Please be sure to replace the old file directory with this new one wherever the old one existed in the system, including these two places:

 

New Batch Voucher Request (Voucher Build) Page

In the old version of SMU Financials, the final step of creating the vouchers occurred at Accounts Payable > Batch Processes > Vouchers > Batch Voucher Request:

In the new version 8.9, it is replaced by the Voucher Build page at Accounts Payable > Batch Processes > Vouchers > Voucher Build.  Please verify your setting as listed below:

 

**Origin depends on the Library vouchers being uploaded**

        for Bridwell select 'BR'

        for Central select 'CU'

        for Underwood select 'UL'

Run Control ID will vary based on the ID you created and selected.

Request ID and Description will vary based on what you've entered.

From Date and To Date should be left blank.

Process Option should be Process Origin.

Voucher Sources should be All (Unrestricted).

SetID should be SMETH.

Origin should NOT be left blank.  See above.

Voucher Build Interfaces should be EDI.

Once you have finished running this process, return to this page and select the Build Errors tab to view any potential build errors.  This tab replaces the Recycled Vouchers and Pre-Edit Error tabs from the old version.

Please contact Vinh Pham x2895 or Jennifer Li x4226 with any questions.

 

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Questions?  Contact Financial Systems Support