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The Underwood Law Library at SMU is the largest private university law library in the Southwestern United States


Payroll: Employee Benefit Rates

The Employee Benefits Rates are established for each fiscal year and distributed by the Controller’s Office to the financial officers when they are finalized. The rates are uniformly applied for accounting purposes by employee classification and payment type, not based on the actual benefits utilized by individual employees. There is an equalization done at the end of the fiscal year for unrestricted funds. The benefit charges are booked to the same org as the employee’s wages but under a different account code.

The University negotiates benefit rates with the Department of Health and Human Services (DHHS). These rates apply to Grants and Contracts, but rates charged internally can be no lower than the approved rates. Due to carryover provisions from prior years, as well as DHHS basing the rates on prior years’ experience in an environment where benefits as a percent of salaries are increasing, the approved rates will result in benefit charges that may vary from the actual costs.

The FY 2013-2014 Employee Benefit Rates are:

Compensation Type


Faculty and Staff


Faculty and Staff Extra Comp not on Retirement


Postdoctoral Fellows


Graduate Students


        Graduate Teaching Assistant


        Graduate Research Assistant Tuition Remission


        Other Graduate Students


Other Students


Any questions should be directed to Millicent Grant at millicentg@smu.edu or extension 8-2800.