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What do I do after I return from my trip to be reimbursed for travel expenses?
What is the rate of reimbursement for mileage?
What happens if I leave the University and have a balance on my travel account?
Can I only purchase airline tickets from Colwick Travel?
How will I pay for non-Colwick Travel tickets?
What if a travel agency wants to bill us for tickets?
Question: I just received a statement,
and there is a balance
although I
should not owe anything. What do I do?
Answer: Check to see if you filled out your travel report for
reimbursement for out of pocket expenses and Line 13 to report the airfare or travel
advance on your travel subclass. If you did, then you need to contact the
Financial Officer in your department and ask them to research why there is still a
balance.
Question: I received a travel advance that
was supposed to have been charged to my Chase Travel and Entertainment Card, but it has appeared on my travel
statement. Why?
Answer: There could have been a key punch error. You should contact
the Financial Officer in the department responsible for the travel. He/she
will research and correct the problem.
Question: I am about to go on a trip. I
have never traveled before
and need to get a travel advance. What do I need to do?
Answer: You should contact the Financial Officer in your department who
will assign you a subclass number for you to use to book airfare and receive a
travel advance if necessary.
Question: What do I do after I return
from my trip to be reimbursed
for travel expenses?
Answer: You need to fill out a travel report, attach all receipts and
have it approved by the Financial Officer in your department. Then turn
the travel report into Accounts Payable for reimbursement of your out of pocket
expenses. University Policy states that the Travel Report Form must be
submitted to the traveler's designated financial officer within 10 days upon return
from business travel.
Question: What is the rate of reimbursement
for mileage?
Answer: Please click
here to view the rate of
reimbursement for mileage.
Question: What happens if I leave the University and have a
balance on my
travel account?
Answer: If it is not cleared when you leave, it will be deducted from
your last pay check.
Question: Can I only purchase airline tickets
from Colwick Travel?
Answer: Effective January 1, 2000, the University stopped requiring
University travelers to use the University preferred-provider for airfare. However,
Colwick Travel remains as the "preferred provider" for University airfare and
you can still charge tickets directly to your travel subclass. However,
University
travelers can now also obtain their airfare directly from the airlines, the
Internet, or other agencies, if they wish to do so.
Question: How will I pay for non-Colwick
Travel tickets?
Answer: Travelers will charge the tickets to their Chase Travel and
Entertainment Card
or personal credit cards and be reimbursed when they return and file a travel
report.
Question: What if a travel agency wants
to bill
SMU for tickets?
Answer: Colwick Travel already provides this service. We do not plan to
engage in an Accounts Payable relationship with any other travel vendors. All
non-Colwick Travel tickets must be pre-paid by credit cards or personal checks.
Question: I traveled on an airline that uses
ticketless travel so I
don't have a ticket stub to turn in. What do I do?
Answer: Keep your boarding pass(es) and submit along with a copy of your
purchase invoice.
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